Agenda and minutes

Members of the public are welcome to attend our meetings to watch them in person at any of the venues across the County. Publicly accessible meetings held in County Hall will be webcast, which means they are available to be watched live or recorded on our website. Please see our webcasting notice here. The Committee may, in certain circumstances, resolve to hold part of the meeting in private. If this is the case, you will be required to leave the meeting.

Venue: CHG:05 - County Hall, Preston, PR1 0LD. View directions

Contact: Andy Milroy  Tel: 01772 530354 Email:  andy.milroy@lancashire.gov.uk

Items
No. Item

1.

Appointment of Chair

The Committee to note that LEP Director, Richard Evans, has been appointed by the LEP Board as Chair of the LEP Performance Committee.

Minutes:

The Performance Committee noted the decision of the Lancashire Enterprise Partnership Board to appoint LEP Director, Richard Evans as Chairman of the LEP Performance Committee.  Mr Evans assumed the role of Chairman from this point forward.

2.

Welcome, Apologies and Introductions

Minutes:

The Chairman welcomed all to the first formal meeting of the LEP Performance Committee, apologies for absence were noted from David Taylor.

3.

Declarations of Interest pdf icon PDF 38 KB

Minutes:

None

4.

LEP Performance Committee - Terms of Reference pdf icon PDF 74 KB

Additional documents:

Minutes:

Andy Milroy, Company Services Officer, Lancashire County Council presented the Performance Committee Terms of Reference, as approved by the LEP Board in the LEP Assurance Framework for noting.

 

Resolved:  The Performance Committee noted its Terms of Reference.

5.

Performance Committee Operational Review pdf icon PDF 105 KB

Minutes:

Martin Kelly, Director of Economic Development, Lancashire County Council presented a report (circulated) regarding an Operation Review of the Performance Committee.

 

Mr Kelly explained that given this was the first formal meeting of the Committee the purpose of the report was for the Committee to consider, within the remit of its Terms of Reference, how it would wish to operate effectively and fulfil its role of monitoring and scrutinising the work of the LEP.

 

Committee Members debated several options for future meetings and proposed the following:

 

·  That the Key Initiatives / Risk Register tables be regularly updated by Officers and presented to each Performance Committee meeting as a standing item.

·  That Officers, in consultation with the Chairs of all other LEP Committees, produce one / two page summaries of the work of each Committee, to be presented to the Performance Committee at each meeting.

·  That Chairs of the other LEP Committees be invited, on a rotational basis to the Performance Committee, to discuss performance and any key items.

·  The Performance Committee also requested that a Strategic Approach Report be prepared by Officers and presented to the next Performance Committee meeting to be held on 22nd March 2016.

·  That the Section 151 Finance Officer be invited to all meetings, with other Officers invited as appropriate depending on report content.

·  It was agreed that the Performance Committee submit progress reports to the LEP Board every six months on the work of the Committee.

 

The Committee then discussed in detail the Risk Register taking each item in turn.  It was agreed that at present the key risks identified were appropriate and that monitoring of the Enterprise Zones was important.

 

It was suggested that Richard Hottersall, Programme Office Manager, Lancashire County Council, be invited to the next meeting of the Performance Committee to present a Monitoring and Evaluation report.

 

Resolved:  The Performance Committee agreed to the suggested format for meetings as set out above, and agreed to recommend to the LEP Board that Chairs of the other LEP Committees be invited on a rotational basis to the Performance Committee to report on progress made.

6.

Reporting to Lancashire Enterprise Partnership Board

Standing item – Committee to consider if any items contained within the Performance Committee agenda require formal referral the Lancashire Enterprise Partnership Board for consideration.

Minutes:

Resolved:  It was agreed that the LEP Board be asked to endorse the suggested approach taken by the Performance Committee to reporting and monitoring, and in particular seek agreement from the LEP Board, that the Chairs of the other LEP Committees be invited on a rotational basis to the Performance Committee to report on progress made.

7.

Any Other Business

Minutes:

None

8.

Date of Next Meeting

Future Schedule:

 

Tuesday 22nd March 2016, 9am, Room A06, County Hall Preston

Tuesday 24th May 2016, 10am, Room A07, County Hall Preston.

 

It is proposed that additional meetings be arranged in 2016 to take place approximately 2 weeks before each LEP Board meeting with any additional meetings arranged if required.  The Committee is asked to consider and agree the frequency it wishes to meet.

Minutes:

It was noted that the next Performance Committee meeting would be held on 22nd March 2016, 9am, Room A06, County Hall, Preston.

9.

Risk Management Register

Minutes:

Part II (Private and Confidential)

 

Resolved: The Committee discussed the Risk Management Register and agreed that the current identified risks were appropriate and that it be included as a Standing item on future agendas as discussed under the previous Performance Committee Operational Review item.