Decisions

Use the search options below to find decisions. To access information prior to 2011 click here.

Alternatively you can view delegated decisions that have been taken by individual councillors in relation to council officers under the Scheme of Delegation to Officers:

Key Decision definition: A key decision means an executive decision which is likely:

(a) to result in the council incurring expenditure which is, or the making of savings which are significant having regard to the council's budget for the service or function which the decision relates; or

(b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards or electoral divisions in the area of the council.

For the purposes of (a) above, the threshold for "significant" is £1.6 million.

Decisions

05/12/2019 - Adult Social Care - Winter Plan 2019/20 ref: 17733    Recommendations Approved (subject to call-in by Scrutiny)

This year's plan for 2019/20 has now been finalised and reflects and summarises the various actions and services that are in place to support the residents of Lancashire who may need our adult social care services across the winter months.

 

Information is also included in the plan from other services across the council which contribute towards supporting people to stay safe and well during winter. The plan highlights both existing and developing services and some of the risks to sustaining these.

 

The plan is shared each year with NHS organisations across Lancashire and contributes into the multi-agency Winter Plans in each of the 5 Lancashire Integrated Care Partnership areas (Fylde Coast, Morecambe Bay, Central Lancashire, West Lancashire, and Pennine Lancashire).

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 05/12/2019

Effective from: 11/12/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Tony Pounder


05/12/2019 - West Lancashire Partnership - Approval of Memorandum of Understanding ref: 17735    Recommendations Approved (subject to call-in by Scrutiny)

The West Lancashire Partnership involves a number of organisations from the NHS, local authority, private, voluntary, community and faith sectors operating in the area.

 

To ensure the county council's continued involvement in the Partnership's development, Cabinet is asked to approve the accompanying Memorandum of Understanding at Appendix 'A'.

 

Decision Maker: Cabinet

Decision published: 05/12/2019

Effective from: 11/12/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Burscough & Rufford; Ormskirk; Skelmersdale Central; Skelmersdale East; Skelmersdale West; West Lancashire East; West Lancashire North; West Lancashire West;

Lead officer: Tony Pounder


27/11/2019 - Supply and Distribution of Fresh Meat Products ref: 17663    Recommendations Approved

This report sets out a proposal in relation to the supply and distribution of fresh meat products to county council establishments.

 

Decision Maker: Leader of the County Council

Decision published: 27/11/2019

Effective from: 27/11/2019

Decision:

The Leader of the County Council approved the recommendation as set out in the report.

 

This decision should be implemented immediately for the purposes of Standing Order C29 as any delay could adversely affect the execution of the county council's responsibilities. The reason for this is to ensure minimal disruption to the provision of meat products to county council establishments.

 

Divisions affected: (All Divisions);

Lead officer: Christopher Ridings


09/07/2019 - Apologies ref: 17661    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 09/07/2019 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 09/07/2019

Decision:

It was reported that apologies for absence had been received from two of the four employer representatives on the Board - Mr T Pounder and Mr S Thompson.

 


30/04/2019 - Disclosure of Pecuniary and Non-Pecuniary Interests ref: 17660    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 30/04/2019

Decision:

Mr Thompson informed the meeting that he was the Treasurer of one of the organisations referred to in one of the reports considered by the Pension Fund Committee in March 2019 referred to in item 15 on the agenda.

 


29/01/2019 - Disclosure of Pecuniary and Non-Pecuniary Interests ref: 17659    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 29/01/2019 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 29/01/2019

Decision:

The Chair disclosed a pecuniary interest in relation to item 19 on the agenda and stated he would leave the meeting during the discussion of that item. No additional disclosures of interest were made in relation to items on the agenda.

 


29/01/2019 - Apologies ref: 17658    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 29/01/2019 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 29/01/2019

Decision:

Apologies for absence were received from Mr C Gibson and Mr R Harvey.


16/10/2018 - Welcome and Apologies ref: 17657    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 16/10/2018 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 16/10/2018

Decision:

The Chair welcomed Mr Pounder and Mr Wallbank (the recently appointed Scheme Member representative) to the meeting and all members of the Board and officers present introduced themselves.

 

No apologies were presented.


03/07/2018 - Apologies ref: 17656    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 03/07/2018 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 03/07/2018

Decision:

Apologies for absence were received from Mr T Pounder, Mr C Gibson and Ms Y Moult.

 


24/04/2018 - Apologies ref: 17655    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 24/04/2018 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 24/04/2018

Decision:

Apologies for absence were received from Mr T Pounder (employer representative for Lancashire County Council).

 


16/01/2018 - Minutes of the Meeting held on the 17th October 2017 ref: 17654    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 16/01/2018 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 16/01/2018

Decision:

The draft Minutes of the meeting held on the 17th October 2019 were presented for approval. In response to a query Mr Neville confirmed that he would check to ensure that information on HMRC annual allowances had been circulated to the members of the Board.  

 

No further comments were made in relation to the statement at the previous meeting regarding the County Council having no obligation to purchase IT equipment for use by Board members.

 

Resolved: That the Minutes of the meeting held on the 17th October 2017 are confirmed as an accurate record and signed by the Chair.

Divisions affected: (All Divisions);


17/10/2017 - Disclosure of Pecuniary and Non-Pecuniary Interests ref: 17653    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 17/10/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 17/10/2017

Decision:

Mr Hall reported that he would not be continuing as a member of the Board as he was now in receipt of a pension and was therefore ineligible to represent Deferred Members under the Terms of Reference. The Chair thanked Mr Hall for his contribution to the work of the Board and wished him well for the future.

 

As Mr Hall had previously accessed a full set of papers for the meeting the Board agreed that he should be permitted to attend the remainder of the meeting.

 

Resolved:

 

1.  That Mr Hall be permitted to attend the remainder of the meeting.

 

2.  That arrangements be made to appoint a new Board member to represent Deferred Members to replace Mr J Hall.

 


04/07/2017 - Apologies ref: 17652    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 04/07/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 04/07/2017

Decision:

Apologies for absence were received from Yvonne Moult.


11/04/2017 - Apologies ref: 17649    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 11/04/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 11/04/2017

Decision:

Apologies for absence were received from Mr C Gibson and County Councillor T Martin.

 


11/04/2017 - Disclosure of Pecuniary and Non-Pecuniary Interests ref: 17650    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 11/04/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 11/04/2017

Decision:

No disclosures of interest were made in relation to items appearing on the agenda.

 

The Chair informed the meeting that in accordance with the Terms of Reference it was intended to review the existing Register of Interests and members of the Board would be contacted in due course and asked to provide updated information regarding their interests which will be published on the County Council's website.

 

Resolved: That Mr Neville consult all members of the Board in order to update the Register of Interests.


11/04/2017 - Minutes of the Meeting held on 17th January 2017 ref: 17651    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 11/04/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 11/04/2017

Decision:

Resolved: That the Minutes of the meeting held on the 17th January 2017 are confirmed as an accurate record and signed by the Chair.


17/01/2017 - Apologies ref: 17647    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 17/01/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 17/01/2017

Decision:

Apologies were presented on behalf of County Councillor Martin and Mr S Browne.


17/01/2017 - Minutes of the Meeting held on the 18th October 2016. ref: 17648    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 17/01/2017 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 17/01/2017

Decision:

The Chair reported that following his letter to the Chief Executive consideration was being given to the allocation of additional resources to the Head of Fund in relation to governance of the Fund and scrutiny of LPP. He added that as requested at the last meeting he had written to the Chair of the Pension Fund Committee who had responded by indicating his agreement that the Board's scrutiny role should be developed in the future following the review of governance arrangements.

 

A request was made for members of the Pension Board to have sight of the report considered by the County Councils Employment Committee in relation to the proposed LPP Pay Framework, Principles and Processes.

 

Resolved: That the Minutes of the meeting held on the 18th October 2016 are confirmed as an accurate record and signed by the Chair.

 


18/10/2016 - Minutes of the Meeting held on 5 July 2016 and Matters Arising ref: 17645    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 18/10/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 18/10/2016

Decision:

The Chair referred to the discussion at the previous meeting regarding access to Part II reports and it was noted that the reports from the Pension Fund Committee referred to in the report at item 14 had been circulated separately to the Board by email.

 

It was also noted that work was continuing on a new and more secure Virtual Reading Room which would be made available to Board members in due course.

 

In response to a query regarding the development of an induction pack Abbi Leech, Head of Fund, confirmed that progress had been delayed due to limited resources and consideration was being given to using an external resource to assist with production of a pack.

 

Resolved: That the Minutes of the meeting held on the 5th July 2016 are confirmed as an accurate record and signed by the Chair.

 

 


18/10/2016 - Date of Next Meeting ref: 17646    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 18/10/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 18/10/2016

Decision:

It was suggested that County Councillor Martin and Mr Browne may not be able to attend the next scheduled meeting of the Board at 2pm on the 17th January 2017 in Room A06 at County Hall, Preston as it clashed with a scheduled meeting of the County Councils Executive Scrutiny Committee.

 

Resolved: That Mr Neville check whether the Board on the 17th January, 2017,
clashes with a meeting of the County Councils Executive Scrutiny Committee and the availability of County Councillor Martin and Mr S Browne and, if appropriate, move the Board to another date.


05/07/2016 - Recent Reports Considered by the Pension Fund Committee ref: 17644    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016


05/07/2016 - Exclusion of Press and Public ref: 17639    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

Resolved: - That the press and members of the public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 12A to the Local Government, 1972, indicated against the heading to the item. It was considered that in all the circumstances the public interest in maintaining the exemption outweighed the public interest in disclosing the information.


05/07/2016 - Urgent Business ref: 17640    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

Kathryn Haigh raised the issue of the payment of death in service lump sums where no nomination had been made by the deceased. A particular instance had been brought to her attention where it had taken almost six months for a payment to be made to the next of kin.

 

The Head of Fund agreed to raise the issue with Your Pension Service in LPPL with a view to considering how best to raise the profile of the importance of completing death benefit nominations.

 

Resolved: - That the action proposed, as set out above, be noted and supported.


05/07/2016 - Recent Reports Considered by the Pension Fund Committee ref: 17638    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

The Board considered a report setting out details of Part I reports recently considered by the Pension Fund Committee at its meetings on 10 June 2016.

 

Particular reference was made to the following:

 

-  The Your Pension Service Annual Administration Report 2015/16 report set out the performance of the service against the key performance indicators. The Board felt it would be helpful to see some contextual information around each target and that, following the establishment of LPPL, it might now be an appropriate time to review the targets. It was suggested that additional feedback from employers/employees would be helpful, e.g. a short survey at the end of each telephone call made to the service. A survey of employers would assist with employer engagement;

-  It was felt that individuals should receive information on the performance of the Fund, e.g. as part of their annual benefit statements and that those starting employment should be made more aware of the benefits of joining the scheme, e.g. the value of employer contributions. The administration charge per member made by Your Pension Service to the Fund was £21.08 for 2015/16 which was below the benchmark of £22.00. It was reported that this was a national set benchmark but the Head of Fund would check if this was an average figure;

-  The Board agreed that it should receive assurance that each of Fund's key documents was fit for purpose and up to date and that it should be recommended that the Pension Fund Committee submits an annual report to the Board to that effect;

-  The Head of Fund reported on the progress of the valuation of the Fund and the proposed changes in methodology from gilts to CPI plus 2.5. The Board considered that the deficit recovery period needed to be balanced with affordability and noted the concerns of employers about affordability;

-  In terms of responsible investment, there was a balance to be struck whilst recognising that this area was increasing in importance, evidenced, for example, by the new investment regulations which were currently the subject of consultation. The Board's role would be to monitor the strategy set by the Pension Fund Committee rather than have a direct involvement.

 

Resolved: - That:

 

(i)  The report, now presented, be noted;

(ii)  The Head of Fund raise the issues, set out above, with the Head of Your Pension Service.

 


05/07/2016 - One Year On - Board Appraisal ref: 17637    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

The Board considered and discussed the effectiveness of its work having completed its first year of operation. It was noted that the Pension Fund's Annual Governance Statement for 2015/16 included a planned review of the effectiveness of the Local Pension Board going forward into 2016/17. Abbi Leech, Head of Fund, reported that CIPFA had undertaken some evidence gathering in terms of Boards and the outcome of this would be used to help inform the review. Each Board Member would also be contacted by the Head of Fund in due course as part of that review process.

 

Resolved: - That the update, now presented, be noted.


05/07/2016 - Update ref: 17642    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016


05/07/2016 - Costs Baseline and Measurement of Future Costs ref: 17643    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016


05/07/2016 - Date of Next Meeting ref: 17641    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

It was noted that the next meeting of the Board would take place on Tuesday 18 October 2016 at 2pm in Room A05, County Hall, Preston.

 

Further to the discussion earlier in the meeting at item 5, the Clerk was requested to look at the feasibility of aligning meetings of the Board with those of the Pension Fund Committee.

 

 


05/07/2016 - Minutes of the Meeting held on 11 April 2016 ref: 17632    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

Resolved: - That the minutes of the meeting held on 11 April 2016 be approved as a true and accurate record and be signed by the Chair.


05/07/2016 - Disclosure of Pecuniary and Non-Pecuniary Interests ref: 17631    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

County Councillor Tony Martin declared a non-pecuniary interest as a member of Burnley Borough Council.


05/07/2016 - Annual Review of Member Training Records ref: 17634    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

The Clerk reported that he would be contacting each Board Member individually to ensure that training records were complete and up to date. These would then be reviewed by the Board at the next meeting in October.

 

Resolved: - That the action to be taken, now reported, be noted.


05/07/2016 - Feedback from Board Members on Recent Training Events and Conferences ref: 17633    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

The Board considered a report setting out details of training events and conference attended by Board Members since the last meeting of the Board.

 

Board Members had attended the following:

 

-  An Introduction to the Virtual Reading Room - 29 April 2016

-  PLSA Local Authority Conference 2016 - 16/17/18 May 2016

-  Review of the Investment Characteristics of Traditional Assets and their Relevance and Appropriateness for Pension Fund Investing - 25 May 2016

-  Local Pension Boards - One Year On Seminar - 29 June 2016

-  Review of the Investment Characteristics of Alternative Assets and their Relevance and Appropriateness for Pension Fund Investing - 30 June 2016

 

The following points were raised/noted:

 

-  The PLSA conference in May had been better attended than ever before and it had been useful to share with other Pension Board Chairs and Members how Boards had found the first year of operation. It had been obvious that there was a wide range of experiences across Boards. Marcus Jones, the Local Government Minister, spoke about various aspects of the Local Government Pension Scheme (LGPS);

-  The presentations made at the Pension Boards Seminar in June had been circulated to Board Members. The Pension Regulator had emphasised that it's role was to 'educate, enable, enforce' and that Boards should focus on administration and compliance and not be too distracted by the current Government proposals around pooling of funds. The Lancashire Local Pension Board appeared to be far more representative than a number of other Boards which did not have the same range of members and, in one case, appeared to operate a Joint Committee structure whereby members sat on both the Pension Board and the Pension Fund Committee;

-  The workshop on the review of investment characteristics in May had been useful in highlighting how different the Lancashire fund was to other funds within the LGPS;

 

The Board noted that it was disappointing that Part II reports and other confidential/sensitive information was no longer being uploaded to the Virtual Reading Room and that existing information had been removed. Abbi Leech, Head of Fund, reported that this was a temporary measure due to concerns raised by Internal Audit and Information Governance about the security of the information given the use of shared login details. Work was being undertaken to address this as soon as possible and, in the meantime, other information would still be uploaded as usual and any confidential information would be made available on request via e-mail.

 

Resolved: - That the report and updates, now presented, be noted.


05/07/2016 - Progress on the Development of a Board Induction Pack ref: 17635    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

Abbi Leech, Head of Fund, reported that the development of an induction pack for Board Members was a work in progress and would build on the induction that current Board Members received following the establishment of the Board in 2015. It was suggested that an existing Board Member should act as a mentor to any new Board Member and it had also been suggested that all Board Members should be trained on the legal aspects and legislation relevant to the work of the Board.

 

Resolved: - That the update, now presented, be noted.


05/07/2016 - Local Pension Board - Annual Report 2015/16 ref: 17636    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 05/07/2016 - Lancashire Local Pension Board

Decision published: 26/11/2019

Effective from: 05/07/2016

Decision:

The Chair presented a draft annual report for 2015/16 for consideration by the Board. The Terms of Reference of the Board required that the Board "shall on an annual basis produce a report on both the nature and effect of its activities for consideration by the Administering Authority".

 

The Chair suggested a number of minor amendments to the draft report which the Board supported.

 

It was noted that the report would be presented to the next meeting of the Pension Fund Committee on 15 September when the Chair would attend to present the report.

 

The following points were raised/noted:

 

-  It was felt that the Board played an important role in adding value and contributing to the overall effective governance of but that it was important that it was not seen to be duplicating or overlapping with the remit of the Pension Fund Committee;

-  Issues considered by the Board were shared in various forums by Board Members such as the Lancashire Network of Chief Finance Officers and a similar forum for higher education establishments;

-  It was suggested that the Board might consider its pattern of meetings so that it met in advance of the Committee and could consider and make any appropriate recommendations on reports being considered by the Committee.

-  The Chair suggested that the role of the Board was to:

o  Monitor the Pension Fund Committee in terms of compliance with regulations;

o  Assist the Head of Fund with the effective and efficient running of the scheme;

o  Consider risk mitigation.

-  It was suggested that the Board review its Terms of Reference at the next meeting in October.

 

Resolved: - That:

 

(i)  The Local Pension Board Annual Report 2015/16, as set out in the report, now presented, be approved subject to the amendments suggested by the Chair;

(ii)  The Board considers and reviews its Terms of Reference at the next meeting in October.


21/06/2019 - Exclusion of Press and Public ref: 17630    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 21/06/2019 - Pension Fund Committee

Decision published: 26/11/2019

Effective from: 21/06/2019

Decision:

Resolved: That the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 12A to the Local Government Act, 1972, as indicated against the heading of each item. It is considered that in all the circumstances the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 


08/06/2018 - Date of Next Meeting ref: 17629    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 08/06/2018 - Pension Fund Committee

Decision published: 26/11/2019

Effective from: 08/06/2018

Decision:

Councillor Moran reported that he would be unable to attend the next meeting as the date clashed with the LGA Conference.

 

Resolved: That the apologies from Councillor Moran be presented to the next meeting of the Committee which will be held at 10.00am on the 5th July 2017 in Committee Room 'C' – The Duke of Lancaster Room at County Hall, Preston.

 


23/03/2018 - Minutes of the Meeting held on the 12th December 2017 ref: 17628    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 23/03/2018 - Pension Fund Committee

Decision published: 26/11/2019

Effective from: 23/03/2018

Decision:

Resolved: That the Minutes of the meeting held on the 12th December 2017 are confirmed as an accurate record and signed by the Chair.

 


01/12/2017 - Minutes of the Meeting held on 15th September 2017 ref: 17627    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 01/12/2017 - Pension Fund Committee

Decision published: 26/11/2019

Effective from: 01/12/2017

Decision:

The Chair informed the Committee that the Lancashire County Pension Fund and the London Pension Fund Authority had recently won the Collaboration Award at the LAPF Investments 2017 Awards.

 

Resolved: That the Minutes of the meeting held on the 15th September 2017 are confirmed as an accurate record and signed by the Chair.


10/06/2016 - Exclusion of Press and Public ref: 17626    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 10/06/2016 - Pension Fund Committee

Decision published: 26/11/2019

Effective from: 10/06/2016

Decision:

Resolved: - That the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 12A to the Local Government Act, 1972, indicated against the heading to the item. It was considered that in all the circumstances the public interest in maintaining the exemption outweighed the public interest in disclosing the information.


05/11/2019 - Report of the Health Scrutiny Committee Steering Group ref: 17624    Recommendations Approved

Overview of matters presented and considered by the Health Scrutiny Steering Group at its meeting held on 16 October 2019

Decision Maker: Health Scrutiny Committee

Made at meeting: 05/11/2019 - Health Scrutiny Committee

Decision published: 25/11/2019

Effective from: 05/11/2019

Decision:

The report presented provided an overview of matters considered by the Health Scrutiny Steering Group at its meeting held on 16 October 2019.

 

Resolved: That the report of the Steering Group be received

Divisions affected: (All Divisions);

Lead officer: Debra Jones


05/11/2019 - Health Scrutiny Committee Work Programme 2019/20 ref: 17625    Recommendations Approved

The work programme for both the Health Scrutiny Committee and its Steering Group

Decision Maker: Health Scrutiny Committee

Made at meeting: 05/11/2019 - Health Scrutiny Committee

Decision published: 25/11/2019

Effective from: 05/11/2019

Decision:

The Work Programmes for both the Health Scrutiny Committee and its steering group were presented to the Committee.

 

Resolved: That the report be noted.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


05/11/2019 - Impact of recruitment of additional Occupational Therapists ref: 17623    Recommendations Approved

Update on the recruitment of additional OTs and impact on waiting times

Decision Maker: Health Scrutiny Committee

Made at meeting: 05/11/2019 - Health Scrutiny Committee

Decision published: 25/11/2019

Effective from: 05/11/2019

Decision:

The Chair welcomed Sue Lott, Head of Social Care Service, Adult Social Care and Val Knight, County Occupational Therapy Manager, who presented a report detailing the development of the Occupational Therapy Service within Adult Social Care at Lancashire County Council.

 

It was noted that significant improvements had been made in timeliness of assessments and the increase in Disabled Facilities Grants recommendations since 2014, and that all Occupational Therapy posts had been recruited to.

 

Members requested clarification on a number of issues as detailed below:

 

·  The report stated that eight districts were now using discretionary grants, and concern was raised regarding the other four and the potential for inequity of provision across Lancashire. It was explained that this was due to historical carry forward of funding, which was higher in some districts than in others.

 

It was requested that a further report on the differing allocations of Disabled Facilities Grants to each district council and the challenges and opportunities this offered in terms of discretionary grants and potential inequity for the people of Lancashire be presented to a future meeting.

 

·  It was clarified that the target date to achieve 100% of people referred for an Occupational Therapy assessment within 28 days was April 2020.

 

·  It was commented that Occupational Therapists were trusted intermediaries in people's homes and therefore could have a wider responsibility for service users' welfare; for example, around gas and fire safety. In response to a question around training it was clarified that the Occupational Therapists were trained to have a preventative mindset and would refer issues to other organisations such as home improvement agencies or the Fire Service where appropriate. Also, Telecare technicians would be receiving training to be able to identify and action low level issues.

 

·  Responding to a question about hospital discharge arrangements, it was clarified that the acute social work team identified patients who would likely need major or urgent adaptations to allow them to return home, and worked with the Occupational Therapists to facilitate the adaptations, although it was not always possible to complete this before the patient returned home. However, hospital Occupational Therapists were now equipped to take some people home and would undertake any immediate small adaptations to ensure the patient was safe, for example, by moving furniture.

 

·  In response to a question around the return and recycling of equipment, it was clarified that any equipment loaned by MedEquip would be collected by that company once the user no longer needed it, and this could range from a few days to a few weeks. It was commented that decontaminating and recycling equipment was expensive, and could cost more than double the price of new equipment. There was no specific service in place to collect and recycle equipment, but letters were sent to service users advising them that many charity shops would accept second hand equipment.

 

Resolved: That:

 

  i.  The report be noted.

 

  ii.  The improvements seen in the performance of the Lancashire County Council Occupational Therapy Service be welcomed.

 

  iii.  A further report on the differing allocations of Disabled Facilities Grants to district councils in Lancashire with a focus on discretionary grants be presented to a future meeting.

Divisions affected: (All Divisions);

Lead officer: Sue Lott


05/11/2019 - Terms of Reference for the proposed Joint Health Scrutiny Committee for the Lancashire and South Cumbria Integrated Care System (ICS) ref: 17622    Recommendations Approved

This report sets out the terms of reference for the proposed Joint Health Scrutiny Committee for the Lancashire and South Cumbria Integrated Care System which was developed by the Health Scrutiny Steering Group in collaboration with all upper tier local authorities within the Lancashire and South Cumbria area.

Decision Maker: Health Scrutiny Committee

Made at meeting: 05/11/2019 - Health Scrutiny Committee

Decision published: 25/11/2019

Effective from: 05/11/2019

Decision:

The Committee received the Terms of Reference for the proposed Joint Health Scrutiny Committee for the Lancashire and South Cumbria Integrated Care System.

 

During discussion, Committee members made the following comments:

 

Concern was raised that as Lancashire was the largest geographical area covered by the proposed joint committee, Lancashire residents would not be proportionately represented if Lancashire only had three seats. It was suggested that three additional seats with voting rights be allocated to Lancashire's district council members.

 

Concern was raised that appointing strictly on the basis of two members of the administration and one member from the largest opposition group would not adequately represent the wider political makeup of the Lancashire and South Cumbria area.

 

It was suggested that the wording on page one of the Terms of Reference under the membership heading be amended to read "Each local authority to appoint on the basis of two members from the administration and one opposition member." Upon being put to the vote it was;

 

Resolved: That;

 

1.  The Health Scrutiny Steering Group in collaboration with the other relevant authorities give consideration to:

 

  i.  Amend the terms of reference under membership to read "Each local authority to appoint on the basis of two members from the administration and one opposition member."

 

  ii.  Allocate three additional seats with voting rights for Lancashire's district councils.

 

2.  The Health Scrutiny Committee receive the minutes of the meetings of the Joint Health Scrutiny Committee for the Lancashire and South Cumbria Integrated Care System.

Divisions affected: (All Divisions);

Lead officer: Gary Halsall


28/10/2019 - External Audit - Audit Progress Report and Sector Update 2019/20 ref: 17572    Recommendations Approved

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 28/10/2019 - Audit, Risk and Governance Committee

Decision published: 25/11/2019

Effective from: 28/10/2019

Decision:

Robin Baker, Director, Grant Thornton and Angela Pieri, Senior Manager, Public Sector Audit, Grant Thornton presented the External Audit Progress Report and Sector Update 2019/20 as of October 2019.

 

The following key areas were highlighted from the report:

 

·  The work to certify the teachers' pension return was underway and should be completed this week, ahead of deadline.

 

·  The Government had announced that a review of local government audit and accounts arrangements would be undertaken in response to concerns expressed regarding late filing and increased detail in reports over the last decade. Recommendations from the review to Government were expected early in 2020 and the committee would be kept updated with regard to any changes proposed.

 

·  The National Audit Office were currently consulting on the proposed new Code of Audit Practice for April 2020, which would impact on audits for 2020/21. The key changes would be around the value for money audit, which may require a longer narrative regarding financial sustainability rather than the current requirement for a yes/no conclusion. In addition, it was proposed to move the submission date for the value for money audit away from that of the annual accounts in order to spread the burden of work over the year.

 

Resolved: That the External Audit Progress Report and Sector Update 2019/20, as presented, be noted.

 


28/10/2019 - Internal Audit Progress Report ref: 17573    Recommendations Approved

In the context of the committee's responsibility to consider updates on the Internal Audit Service's work including key findings, issues of concern and action being taken as a result of internal audit work, the committee is asked to consider the first internal audit progress report and outcomes of the work for 2019/20 for the period to 30 September 2019.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 28/10/2019 - Audit, Risk and Governance Committee

Decision published: 25/11/2019

Effective from: 28/10/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented updates on the Internal Audit Service's work including key findings, issues of concern and action being taken as a result of internal audit work, the internal audit progress report and outcomes of the work for 2019/20 for the period to 30 September 2019.

 

The following points were highlighted:

 

·  Of the planned audits for the period, ten had been completed to date and the amendments to the audit plan as detailed in the report were explained and noted by the committee. The report contained details of actions arising from previous years and it was confirmed that all actions from 2015/16 and 2016/17 were now closed.

 

·  There were six actions that remained outstanding from 2017/18, including  the transition from children's to adult services (high risk) and it was explained that the actions identified in 2018 had been subsumed into a single action for the directors of Children's and Adults Services. There was a significant amount of work still underway in this area and the relevant directors had contributed to the progress update in the report. Currently no due date could be determined for completion of the action.

 

·  The other outstanding high risk area for action to be completed was personal budgets for children's service users and direct payments to their carers. The work on this was linked with the Special Educational Needs and Disabilities Ofsted improvement plan that management was working through. Further testing in this area was underway that would be reported to the next meeting of the committee.

 

·  The medium risks with actions outstanding were: case management of occupational therapy services; public health commissioning strategy and commissioning, design and monitoring of the capital programme. The latter two should be completed prior to February 2020, however the first had no foreseeable date for completion.

 

·  An example of type one assurance was shared from the report that showed that the adequacy of the control framework had been audited and given assurance but was not yet in operation, therefore there could be no testing of the controls in place (type two audit work). This example highlighted the differences between the two types. 

 

·  Of the ten completed audits for this period, only Lancashire Safeguarding Children's Board (LSCB) governance of expenditure had been given limited assurance. It was explained that the LSCB had been replaced by a statutory Safeguarding Assurance Partnership, covering Lancashire, Blackburn with Darwen and Blackpool and its financial arrangements would be different from those for the LSCB. To address questions raised by members regarding scrutiny and transparency for expenditure, Ruth Lowry would circulate the full report.

 

Members expressed concern regarding the management response to the outstanding actions for the high risk areas and the absence of a due date for resolution, for these and the medium risk: case management of occupational therapy services. Members requested that executive directors provide a progress report to the January 2020 committee meeting, including what had been done so far to mitigate the risks.

 

Angie Ridgwell, Chief Executive, responded that the issues needed to be looked at in the broader context of the Children's Services improvement journey of 'getting to good' following Ofsted monitoring inspections. The service had undertaken a significant amount of work and had recently been successful in assuring a bid for Safeguarding Families funding, which would allow a remodelling of children's social care that could potentially address the issues raised in the audit and supersede the agreed actions.

 

It was agreed that the head of Internal Audit and the head of Legal and Democratic Services would liaise with the executive directors to ensure that any duplication of work to address the needs of both this committee and the Internal Scrutiny Committee is minimised, but that reports on each of these actions should be brought to this committee's next meeting in January 2020.

 

Resolved: That

 

(i)  The Internal Audit Progress report be noted.

 

(ii)  The committee receive an update report at the 27 January 2020 meeting from the relevant executive directors regarding the progress made toward addressing the actions identified from audit work from 2017/18 for the following areas:

·  transition from children's to adult services;

·  personal budgets for children's service users and direct payments to their carers; and

·  case management of occupational therapy services.

 

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


28/10/2019 - Treasury Management Activity 2019/20 ref: 17574    Recommendations Approved

To summarise activity for the first quarter of the financial year

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 28/10/2019 - Audit, Risk and Governance Committee

Decision published: 25/11/2019

Effective from: 28/10/2019

Decision:

Mike Jensen, Director of Investment presented the Treasury Management Activity for the first half of the financial year 2019/20.

 

The following points were highlighted:

 

·  Since the report was produced there had been a deterioration in UK economic data which would influence treasury management activity. The Bank of England was preparing the economy for lower and potentially negative interest rates in the wake of the negative fiscal impact of the UK's exit from the European Union. 

 

·  With the potential to take borrowing at advantageous rates in the remainder of the year, facility to increase the current borrowing limit to take best opportunity of the market conditions was recommended.

 

·  With regards to performance, the council's budget monitoring had so far reported a £7million underspend as a result of treasury management activity and this was likely to be substantially improved by the next reporting cycle.

 

·  The traditional route for local authority funding has been the Public Works Loan Board (PWLB) loan, who had recently increased the cost of borrowing by 1%.  In response, the county council would explore alternative opportunities for funding from the public market which could be substantially cheaper than the new PWLB rates.

 

·  A recent change to the structure of the UK Municipal Bond Agency would see control passed from the Local Government Funding Agency to a preferred operator, via a procurement process. The agency existed primarily to reduce councils' capital long term financing costs and allowed local authorities to diversify funding sources and borrow at a lower cost than was available via the PWLB. This change would potentially provide an opportunity for improved efficiency for local authorities. Rather than looking solely at long term debt financing, the change could create an opportunity to create a broader platform for funding, including investment, where councils would have more control. The committee would be kept updated regarding these negotiations.

 

In response to questions it was clarified that:

 

·  The county council's private finance initiative (PFI) would continue for a further 19 years, however alternative forms of financing would continue to be sought. 

 

·  Borrowing costs have so far been lower than budget, however, the county council would continue to seek to secure the position through continuing to review opportunities for long term cost effective options.

 

·  Mike Jensen provided a response to a question on the potential impact on economic indicators of leaving the EU.

 

Resolved: That

 

(i)  The Treasury Management Activity for the first half of the financial year 2019/20, as presented, be noted.

 

(ii)  An increase in the Authorised Borrowing Limit from £1,375m to £1,600m for the remainder of 2019/20, be recommend to Full Council for approval.

 

Divisions affected: None;

Lead officer: Paul Dobson


28/10/2019 - The Annual Audit Letter for Lancashire County Council and Lancashire County Pension Fund 2018-19 ref: 17571    Recommendations Approved

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 28/10/2019 - Audit, Risk and Governance Committee

Decision published: 25/11/2019

Effective from: 28/10/2019

Decision:

Robin Baker, Director, Grant Thornton and Angela Pieri, Senior Manager, Public Sector Audit, Grant Thornton presented the Annual Audit Letter which summarised the outcome of the work of the external auditors in 2018/19. The report included the key messages in relation to the financial statements audit and audit opinion, and value for money conclusion.

 

It was highlighted that:

 

·  It was an annual audit requirement to produce this report summarising the high level findings and it was confirmed that it largely reflected the audit report that was presented to the committee at the 29 July 2019 meeting.

 

·  The auditors had issued unqualified audit opinions for both the county council and the county council pension fund prior to the statutory deadline. This included an unqualified value for money conclusion, confirming that the county council had appropriate arrangements in place for its use of resources. The key factors in determining this had been the completed risk based internal audit work for the year and the progress made to stabilise the financial position with reduced reliance on reserves, despite ongoing challenges. However, it was noted that the certificate of completion could not be issued, as audits from previous years remained open due to an ongoing police investigation.

 

·  Attention was drawn to the update regarding audit fee charges in the report. It was clarified that the fees were subject to approval by Public Sector Audit Appointments Ltd.

 

·  In response to a question it was clarified that although the report stated that the delivery of savings in 2018/19 provided 'some' assurance that the county council process for delivering savings was robust; it was recognised that considerable progress had been made. The financial position for local government continued to be challenging and the cautious language in the report reflected this.

 

·  The chair acknowledged the explanation of the additional fees of £9,000 and that the renegotiated five year contract from 2018/19 would continue to deliver an overall saving on the previous charges levied.

 

Resolved: That the Annual Audit Letter for 2018/19, as presented, be noted.

 

 


29/10/2019 - Supporting Pupils at Special School with Medical Conditions: Task Group Update ref: 17566    For Determination

Progress on recommendations from Pupils at Special School with Medical Conditions task group.

Decision Maker: Education Scrutiny Committee

Made at meeting: 29/10/2019 - Education Scrutiny Committee

Decision published: 07/11/2019

Effective from: 29/10/2019

Decision:

The Chair welcomed Dave Carr, Head of Service Policy, Information and Commissioning (Start Well), Ellen Smith, Policy, Information and Commissioning Manager, Lesley Tiffen, Senior Commissioning Manager at the Fylde Coast Clinical Commissioning Group and Sarah Darbyshire from West Lancashire Clinical Commissioning Group to the meeting.

 

The report provided an update on the progress made by the multi-agency Special Schools Nursing Task and Finish Group against the recommendations made by the Children Services Scrutiny Committee in respect of special school nursing provision in Lancashire. In presenting the report, the committee noted that a joint action plan had been developed for the Special Schools Nursing Task and Finish Group which detailed the progress made on each of the recommendations and the next steps.

 

Responding to the report, the following key issues were raised by the committee:

 

Members' expressed concerns on the training being provided to health and education staff, specifically around the funding for the training and where parents or carers could go for advice or to raise their concerns about the training being provided. Responding to these concerns, members' were informed that the funding for the training was still under discussion and that a Designated Clinical Officer (DCO) had been appointed to each of Lancashire's district as a point of contact for parents or carers. It would be the DCO's responsibility to capture any of the concerns a parent or carer and to feed it back into the appropriate Clinical Commissioning Group (CCG).

 

In terms of the level of support that has been identified in producing the policy, members' were informed that that the policy had been developed by taking into account the best practices from other areas.

 

Regarding the views on the policy by headteachers, members' were informed that there were three headteachers who were members' of the Special Schools Nursing Task and Finish Group and who have actively engaged with other headteachers, including circulating the draft policy to obtain their views through the Lancashire Special School Head Teacher Association (LASSHTA).

 

In response to a query on the timescales for the finalising of the policy, members were informed that although there were no current timescales on when the final version of the policy would be signed off, the task group was anticipating that the draft policy would be finalised early in 2020.

 

Members' raised concerns regarding the six schools who had failed to respond to the data gathering exercise conducted by the task and finish group. In response, members were informed that the three headteachers who are on the task and finish group had tried a number of times to obtain a response from these schools which included raising it at various groups, emailing them and personally contacting them but the schools had so far failed to respond. Responding to this, members' requested that the committee be provided with details of those schools to support the service in obtaining responses.

 

Resolved: That;

 

  i.  The progress made to date against the recommendations and the proposed ongoing activity against the project plan be noted; and

  ii.  The feedback on the draft policy be discussed and agreed.

  iii.  The committee be provided with the names of the schools in the Lancashire area to encourage responses to the data gathering exercise questionnaire.

 

Divisions affected: (All Divisions);

Lead officer: Dave Carr


29/10/2019 - Lancashire Special Educational Needs and Disabilities (SEND) Partnership - Ofsted Revisit Preparation ref: 17565    For Determination

Lancashire Special Educational Needs and Disabilities (SEND) Partnership – forthcoming revisit by Ofsted and Care Quality Commission (CQC) and the assessment of progress.

Decision Maker: Education Scrutiny Committee

Made at meeting: 29/10/2019 - Education Scrutiny Committee

Decision published: 07/11/2019

Effective from: 29/10/2019

Decision:

The Chair welcomed Sarah Callaghan, Director of Education and Skills and Dr Sally Richardson, Head of Inclusion to the meeting.

 

The report sets out the preparation for the forthcoming Ofsted and Care Quality Commission (CQC) re-visit due to take place by the end of October 2019, including the production of a self-assessment. In presenting the report, the committee noted that out of the twelve areas of concerns identified during the Ofsted inspection in November 2017, the following five areas of concern still required improvement:

 

1.  The transitioning from primary school to secondary school;

2.  The quality of the Education Health and Care Plan's (EHCP);

3.  The needs of the offer to local areas;

4.  The neurodevelopment pathways; and

5.  The educational outcomes for children with Special Educational Needs (SEN).

 

To improve these areas, members were informed that a task group had been formed to help scrutinise these areas and to make improvements.

 

Responding to the report, the following key issues were raised by the committee:

 

Members raised concerns about the Education Health Care (EHC) plans. Among the concerns raised were;

 

·  The EHC plans not following a child during the transition period between primary and secondary school;

·  The lack of EHC plans in place for a child during nursery and before the child enters mainstream school;

·  The shortage of Education Psychologists; and

·  The results of the EHC plan quality audit outlined in the report.

 

Responding to these concerns, members' were informed that this was an improving picture and changes had already been made to address these concerns. These included implementing a new Electronic Information System to record all the information coming into the local authority on a child to ensure it is all recorded centrally, engaging more with early years to ensure additional assessments are being carried out on a child at nursery level and the training of additional Educational Psychologists.

 

Addressing the concerns of the results of the auditing of the EHC plans, the committee were informed that the quality of the EHC plans had already substantially improved.

 

Additional concerns were raised by the committee on the access to CAMHS in Lancashire. In response, members' were informed that additional investment had been made to address this and the number of mental health workers available had been increased. 

 

Recognising that the level of exclusions in Lancashire were too high, members' were informed that work was continuing to reduce the number, such as carrying out additional work to identify a child's individual needs an early stage to ensure a plan is in place to address those needs before an exclusion is warranted.

 

Resolved: That;

 

i.  The information presented on the preparation for the forthcoming re-visit by Ofsted and the CQC be considered; and

ii.  The feedback on the self-assessment attached at Appendix 'B' of the report be discussed and agreed.

 

Divisions affected: (All Divisions);

Lead officer: Helen Makinson


02/09/2019 - Minutes of the meeting held on 1st of July ref: 17320    Recommendations Approved

Decision Maker: Student Support Appeals Committee

Made at meeting: 02/09/2019 - Student Support Appeals Committee

Decision published: 07/11/2019

Effective from: 02/09/2019

Decision:

Resolved: That; the minutes of the meeting held on the 1st of July 2019 were confirmed as an accurate record and were signed by the Chair.


07/11/2019 - Use of Resources for County Councillors - Revised Protocol ref: 17589    Recommendations Approved

In order to provide and clarify guidance and support for Councillors in understanding what is and is not acceptable in the use of County Council resources, a revised Use of Resources Protocol is presented for approval, including Disability Statement and Parental Support Policy for County Councillors.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: None;

Lead officer: Catherine Earnshaw


07/11/2019 - Procurement Report - Request Approval to Commence Procurement Exercises ref: 17587    Recommendations Approved

In line with the county council's procurement rules this report sets out a recommendation to approve the commencement of the following procurement exercises:

 

(i)  Gully emptying service

(ii)  Spray injection patching

(iii)  Reactive and planned improvement works

(iv)  Security and alarm service and maintenance

(v)  Heating, ventilation and air conditioning service and maintenance

(vi)  Provision of community transport services

(vii)Provision of a Minor Aids and Adaptations Service in Lancashire.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Rachel Tanner


07/11/2019 - Extra Care Service Model and Core Charge ref: 17583    Recommendations Approved

This report describes the proposed care and support model for new Extra Care schemes being developed in Lancashire, which is based on the model agreed by Cabinet in relation to the Chorley Extra Care Scheme (Primrose Gardens) in September 2018. The report also recommends authorising appropriate officers, in consultation with the Cabinet Member for Adult Services, to make any future decisions regarding the service model and core charge within Extra Care Schemes.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Sarah McCarthy


07/11/2019 - Maximising Occupancy in Supported Housing Consultation Document ref: 17584    Recommendations Approved

The Maximising Occupancy in Supported Housing Consultation Document sets out the council's proposals to review supported housing vacancies, and the procedure that will guide decisions about non-viable supported households. The consultation document is presented to Cabinet for approval of an eight-week public consultation.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Kieran Curran


07/11/2019 - A582/B5253 South Ribble Western Distributor and Realignment of Footpath Network - Approval for use of Powers and Preparation of Various Orders and Schemes including Compulsory Purchase Order ref: 17582    Recommendations Approved

Design work and the progression of the planning application is ongoing for the dualling of the A582 and B5253 South Ribble Western Distributor.  To maintain programme milestones and to ensure the scheme can be delivered, it is essential that the county council has possession of all the necessary land.  Negotiations are ongoing with the landowners however, agreement may not be achievable in time or at all.  Consequently, it may be necessary to use Compulsory Purchase powers available to the county council, in particular under the Highways Act 1980, to acquire the land.

 

Additionally a Side Roads Order under the Highways Act 1980 will also be required to enable alterations to be made to the existing highways and private means of access. 

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Marcus Hudson


07/11/2019 - The Future of Queen Street Mill Museum and Helmshore Textile Mills Museum ref: 17588    Recommendations Approved

The report will consider the outcome of the options appraisal for the museums carried out by the National Trust.

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Burnley Rural; Rossendale West;

Lead officer: Ian Watson


07/11/2019 - Penwortham Slip Road Closure ref: 17585    Recommendations Approved

Approval is sought for the closure of the slip road from the A59 Liverpool Road to A59 Golden Way in Penwortham for all vehicular traffic. Pedestrians, equestrians and cyclists will still be permitted to use the slip road. This is to comply with planning condition 10 of the Penwortham Bypass (the Bypass) planning permission, which seeks to discourage through vehicular traffic on the A59.

 

Traffic modelling demonstrates the closure will result in additional traffic transferring to the Bypass, further reducing through traffic and congestion in Penwortham, providing additional environmental and air quality benefits, and maximising opportunities to improve the public space in the town centre.

 

The proposal is vital to enabling the delivery of high quality cycling provision to serve Penwortham and Hutton. In turn, this will help to achieve Public Health England guidance to encourage the switch to active travel in place of short car journeys.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Penwortham West;

Lead officer: Alan Eastham


07/11/2019 - Preston City Transport Plan and the Preston City Region Submission to the Transforming Cities Fund ref: 17586    Recommendations Approved

Consultants were commissioned in 2018 to prepare a Preston City Transport Plan setting out a 20 year vision for movement and connectivity focussing on travel to, from, and within the city centre. The consultant has now issued the Plan which presents a long-term strategy for reducing congestion, providing for better public transport, and transforming the city and the wider sub-region’s streets and spaces.  In support of this, the Plan sets out a programme of proposals to transition the city from a car-dominated network to a multi-modal network.

 

At its meeting on 14 October 2019, the Preston, South Ribble and Lancashire City Deal Executive received the Plan and agreed to its publication as evidence to inform current and future transport-related planning and investment programming.

 

Its publication is timely, with preparatory work underway for the Local Transport Plan, a review underway of Central Lancashire's Highways and Transport Master Plan, the Local Industrial Strategy, and the Central Lancashire Local Plan Review.

 

Its production also coincides with the bid preparation for Preston City Region under the government’s Transforming Cities Fund.  Preston is one of just 12 shortlisted Transforming Cities Fund city regions nationwide with the prospect of receiving a share of £1.2 billion, to be spent by March 2023, aimed at driving up productivity through improved public and sustainable transport connectivity.  The Preston, South Ribble and Lancashire City Deal has provided a strong foundation for the sub-region's proposition to the Transforming Cities Fund, and the delivery of the four major road schemes under the City Deal provides the backdrop, and the means, to deliver meaningful and transformational public and sustainable transport measures across the city and wider sub region. 

 

Work carried out separately for the City Deal including rail and bus scheme development and master planning; the aforementioned City Transport Plan; and a cycling and walking delivery plan; is assisting in preparing the Transforming Cities Fund bid, which is to be submitted to the Department for Transport in November this year.

 

Decision Maker: Cabinet

Decision published: 07/11/2019

Effective from: 13/11/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Lead officer: Marcus Hudson


18/09/2019 - Wildlife and Countryside Act 1981<br/>Definitive Map Modification Order Investigation<br/>Addition of Footpath from Kirkdale Avenue to Footpath Rawtenstall 180 and Seat Naze <br/>File No. 804-608<br/> ref: 17597    Recommendations Approved

Addition of a footpath to the definitive map and statement from Kirkdale Avenue to footpath 14-4-FP 180.

Decision Maker: Regulatory Committee

Made at meeting: 18/09/2019 - Regulatory Committee

Decision published: 06/11/2019

Effective from: 18/09/2019

Decision:

A report was presented on an application for the addition to the Definitive Map and Statement of Public Rights of Way, of a Footpath from Kirkdale Avenue, Newchurch to Footpath Rawtenstall 180, as shown on the Committee plan between points A-B-C-D-E, attached to the agenda papers.

 

A site inspection had been carried out in June 2019.

 

It was reported that the map and photographic evidence available from the 1840s through to the current time supported the view that the route physically existed and was capable of being used by the public on foot. In addition, it was identified as a 'public footpath' on a plan prepared in the 1930s for the construction of houses which abutted the route and from which a proposed link into the route was shown.

 

The Committee noted the evidence indicated that access to the route had been denied in May 2019, by the construction of a wall which, in turn, had triggered the application. It was not know who had built the wall and, looking at the substantial user evidence, it would appear that there had never been any clear actions by owners to prevent use by the public, and use by the public had continued for many years. In addition, the majority of users refer to having witnessed other users whilst using the route themselves and none of the users recalled having ever been told that the route was not a public right of way, nor did any users refer to having been turned back or having to ask permission to use the route.

 

The Committee were informed that, taking all of the evidence into account, they may consider that the provisions of Section 31 of the Highways Act 1980 could be satisfied. In addition, or alternatively, Committee may consider that it can be reasonably alleged that there was sufficient evidence from which to infer dedication of a public footpath at common law.

 

Resolved:

 

(i)  That the application for a Footpath from Kirkdale Avenue to Footpath Rawtenstall 180, in accordance with File No. 804-608, be accepted.

 

(ii)  That an Order(s) be made pursuant to Section 53(2)(b) and Section 53(3)(b) and/or Section 53(3)(c)(i) of the Wildlife and Countryside Act 1981 to add a footpath to Definitive Map and Statement of Public Rights of Way, as shown on the Committee plan between points A-B-C-D-E.

 

(iii)  That being satisfied that the higher test for confirmation can be met, the Order be promoted to confirmation.

 

 

 

Divisions affected: Rossendale West;

Lead officer: Joanne Lawson


18/09/2019 - Highways Act 1980 - Section 25<br/>Proposed Public Path Creation Agreement for a Public Footpath adjacent to F2992 at 23 Elmsett Road, Walton-le-Dale, Preston<br/> ref: 17595    Recommendations Approved

Proposed dedication by agreement of a publically maintainable public footpath adjacent to F2992 at 23 Elmsett Road, Walton-le-Dale, Preston, PR5 4JW.

Decision Maker: Regulatory Committee

Made at meeting: 18/09/2019 - Regulatory Committee

Decision published: 06/11/2019

Effective from: 18/09/2019

Decision:

A report was presented on the proposed dedication by agreement of a publically maintained public footpath adjacent to F2992 at 23 Elmsett Road, Walton-le-Dale, Preston, PR5 4JW, marked on the Committee plan A-B-C-D-A attached to the agenda papers.

 

The Committee noted that the land immediately to the east of F2992 sloped steeply down into the River Darwen and that, prior to 2013, this slope carried over it a footpath ((7-2-FP95). In 2013, a landslip had occurred, resulting in a significant length of footpath 7-2-FP95 being lost down the river embankment, and the adopted footpath (F2992) becoming unstable. F2992 has since partially collapsed and is therefore unsafe for public use, and has been temporarily closed since that time.

 

Prior to the collapse of footpath 7-2-FP95, and the subsequent closure of F2992 on safety grounds, the route had been well used and formed an important link in the network of public rights of way. Following the closure of the footpath, regular requests for the footpath to be reinstated had been received from local residents.

 

The Committee were informed that various options to address the situation had been considered. An opportunity had arisen for the county council to enter into an agreement with the owners of the adjacent property (23 Elmsett Road) to create a public footpath on the eastern boundary of their land that appeared to be sustainably more stable. The new footpath would bypass the collapsed and unstable section of F2992, and would provide a suitable footpath link for many years to come.

 

The Chair invited County Councillor Yates to ask a question whether the proposal only affected the top section at the Holland House end of the path, or whether there would be works on the steep path where the historical '40 steps' are. Officers confirmed that this dedication only affects the 15 metre section which is collapsing.

 

It was reported that, on investigating the title of the owners of the adjacent property, it was found that restrictive covenants were in place relating to using the area of land required only as a garden and reserving a 'protected strip' for the benefit of a statutory undertaker. However, discussions had taken place and both parties agreed in principle for the release of those covenants on the land to be dedicated.

 

It was noted that the proposal was considered to be of benefit to the public in providing a safe and convenient footpath that would be a link from the Holland Slack housing development to the network of public rights of way at Holland Wood, Mosley Wood and the River Darwen.

 

Resolved:

 

(i)  That the proposal for a Public Path Creation Agreement to dedicate a length of public footpath adjacent to F2992 at 23 Elmsett Road, Walton-le-Dale, be accepted, subject to the removal of the restrictive covenants which currently bind the landowner.

 

(ii)  That, after removal of restrictive covenants affecting the land, a Public Path Creation Agreement be entered into under Section 25 of the Highways Act 1980 between the owners of 23 Elmsett Road, Walton-le-Dale and Lancashire County Council on the terms detailed in this report, to dedicate a length of public footpath as shaded pink on the map attached to the agenda papers and marked A-B-C-D-A.

Divisions affected: Preston Rural;

Lead officer: Joanne Lawson


18/09/2019 - Wildlife and Countryside Act 1981<br/>Definitive Map Modification Order Investigation<br/>Upgrading to Bridleway of Footpath Longton 42 (Known as Six Acre Lane), South Ribble<br/>File No. 804-607<br/> ref: 17596    Recommendations Approved

Upgrading the existing footpath to a bridleway.

Decision Maker: Regulatory Committee

Made at meeting: 18/09/2019 - Regulatory Committee

Decision published: 06/11/2019

Effective from: 18/09/2019

Decision:

A report was presented on an application received for Footpath Longton 42 (known as Six Acre Lane), to be upgraded on the Definitive Map and Statement of Public Rights of Way from footpath to bridleway, from Drumacre Lane East to Gill Lane, Longton, as shown between point A and point C on the Committee plan attached to the agenda papers.

 

A site inspection had been carried out in June 2019.

 

The Committee noted that there was no user evidence to consider for this application so it was necessary to look solely at the available map and documentary evidence.

 

The Committee were advised that the historical mapping evidence that the route was once used for public vehicular use was strong. Its initial status as a vehicular highway has not been affected by the more recent use as a footpath only as, once a highway has come into being, it continues indefinitely whether it is used or not. It was reported that there was no evidence to indicate that this historic vehicular highway status has been challenged, although the landowners state that it is a private road which they maintain but this is recent use by those landowners and does not call into question the historical evidence.

 

It was reported that the suitability, or otherwise, of the route for horses was not something that could be taken into account in determining whether highway rights exist.

 

The Committee were advised that if they concluded the evidence showed that, on the balance of probability, public carriageway rights existed on the application route, then it would be necessary to consider whether the Natural Environment and Rural Communities Act 2006 would have extinguished public rights for mechanically propelled vehicles. Therefore, in the event that public carriageway rights were shown to exist, the appropriate status for Six Acre Lane to be recorded on the Definitive Map and Statement would be Restricted Byway, with public rights for non-mechanically propelled vehicles, horses or on foot.

 

Resolved:

 

(i)  That the application for the upgrading of Footpath Longton 42 to Bridleway, in accordance with File No. 804-607, be accepted, subject to a status of restricted byway, which includes bridleway rights.

 

(ii)  That an Order be made pursuant to Section 53 (2)(b) and Section 53 (3)(c)(i) of the Wildlife and Countryside Act 1981, to upgrade Footpath Longton 42 to a Restricted Byway on the Definitive Map and Statement of Public Rights of Way as shown on the Committee plan attached to the agenda papers between points A-B-C.

 

(iii)  That being satisfied that the test for confirmation can be met, the Order be promoted to confirmation.

Divisions affected: Preston Rural;

Lead officer: Joanne Lawson


06/11/2019 - Operational Premises

The report describes issues relating to the county council's operational service delivery premises.

Decision Maker: Cabinet

Decision due date: 16/01/2020

Divisions affected: (All Divisions);

Lead officer: Sue Haworth, Emma Pearse, Martin Slater

Notice of decision: 06/11/2019

Anticipated restriction: Part II  - view reasons


06/11/2019 - The Future of Maintained Nursery Schools

A report on the current position of Lancashire's maintained nursery schools and options to secure their sustainability in the future.

Decision Maker: Cabinet

Decision due date: 16/01/2020

Divisions affected: (All Divisions);

Lead officer: Paul Duckworth

Notice of decision: 06/11/2019

Anticipated restriction: Part I


06/11/2019 - SEND Sufficiency Strategy

The Developing the Approach and Provision for Children and Young People with Special Educational Needs and Disabilities report was presented to Cabinet on 8th August 2018. This report provided an overview of the current position in relation to provision for children and young people with special educational needs and disabilities and a set of principles to guide further work in this area. The purpose of the current report is to build upon these principles to create an overarching SEND strategy and to make a series of recommendations about how this might be implemented to ensure sufficiency of provision in the future.

Decision Maker: Cabinet

Decision due date: 16/01/2020

Divisions affected: (All Divisions);

Lead officer: Dr Sally Richardson

Notice of decision: 06/11/2019

Anticipated restriction: Part I


Review of Asset Allocation Target and cash Flow Projections.    Recommendations Approved


Macro Backdrop and Industry Update.    Recommendations Approved


??? - 11am    Recommendations Approved


Review of Reports presented to the Pension Fund Committee.    Recommendations Approved


Strategy Development    Recommendations Approved


Review of Assets (including any rebalancing or cash flow considerations).    Recommendations Approved


LPP People Update    Recommendations Approved


LPP People Update    Recommendations Approved


Review of Asset Allocation Target and cash Flow Projections.    Recommendations Approved


Macro Backdrop and Industry Update.    Recommendations Approved


Minutes and Matters Arising    Recommendations Approved


Funding and Performance Reports.    Recommendations Approved


LCPF Cash Flow Analysis    Recommendations Approved


Review of Assets (including any rebalancing or cash flow considerations).    Recommendations Approved


Review of Reports presented to the Pension Fund Committee.    Recommendations Approved


Minutes and Matters Arising    Recommendations Approved


Macro Backdrop and Industry Update.    Recommendations Approved


LCPF Update on Local Investment Opportunities.    Recommendations Approved


Review of Asset Allocation Target and cash Flow Projections.    Recommendations Approved


LPP People Update    Recommendations Approved


Funding and Performance Reports.    Recommendations Approved


Risk Framework and Monitoring    Recommendations Approved


Funding and Performance Reports.    Recommendations Approved


Terms of Reference for the proposed Joint Health Scrutiny Committee for the Lancashire and South Cumbria Integrated Care System (ICS)    Recommendations Approved


Review of Reports presented to the Pension Fund Committee.    Recommendations Approved


Strategy Development    Recommendations Approved


Review of Reports presented to the Pension Fund Committee.    Recommendations Approved


Date of Next Meeting    Recommendations Approved


Any Other Current Business.    Recommendations Approved


22/03/2018 - Equity Protection

Decision due date: 22/03/2018

Lead officer: Paul Dobson


??? - 10am    Recommendations Approved


Committee agenda setting and work programme    Recommendations Approved


Minutes and Matters Arising    Recommendations Approved


Macro Backdrop and Industry Update.    Recommendations Approved


Review of Asset Allocation Target and cash Flow Projections.    Recommendations Approved


Funding and Performance Reports.    Recommendations Approved


Strategy Development.    Recommendations Approved


Review of Assets (including any rebalancing or cash flow considerations).    Recommendations Approved


Review of Reports presented to the Pension Fund Committee.    Recommendations Approved


Risk    Recommendations Approved


Minutes and Matters Arising    Recommendations Approved


Macro Backdrop and Industry Update.    Recommendations Approved


Review of Asset Allocation Target and cash Flow Projections.    Recommendations Approved


Date of Next Meeting    Recommendations Approved


Review of Assets (including any rebalancing or cash flow considerations).    Recommendations Approved


Risk    Recommendations Approved


Funding and Performance Reports.    Recommendations Approved