Decisions

Use the search options below to find decisions. To access information prior to 2011 click here.

Alternatively you can view delegated decisions that have been taken by individual councillors in relation to council officers under the Scheme of Delegation to Officers:

Key Decision definition: A key decision means an executive decision which is likely:

(a) to result in the council incurring expenditure which is, or the making of savings which are significant having regard to the council's budget for the service or function which the decision relates; or

(b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards or electoral divisions in the area of the council.

For the purposes of (a) above, the threshold for "significant" is £1.6 million.

Decisions

05/09/2019 - Lancashire County Council (Various Roads, The Whole of Lancashire) (Permit Parking Order Amendment No 1) Order 201* ref: 17332    Recommendations Approved

Further to the centralisation of the Residential Permit Scheme administration into the highways service, it is proposed to standardise the prices of permits across the county.  Currently 11 of the 12 Lancashire districts have permit schemes within them with Preston and Lancaster also having 'pay & display' in the city centres.

 

The proposals contained within this report seek to move permits to a single price point and standardise the permit types available across the county to provide a fair and equitable service.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 05/09/2019

Effective from: 11/09/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Peter Bell


05/09/2019 - Samlesbury Aerospace Enterprise Zone - Procurement Strategy ref: 17338    Recommendations Approved

A report on the Samlesbury Aerospace Enterprise Zone - Procurement Strategy.

 

Decision Maker: Cabinet

Decision published: 05/09/2019

Effective from: 11/09/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Rachel Tanner


08/08/2019 - County Council operated Day Services for Older People - Outcome of Public Consultation on proposal to Increase Charges and Approval of new rates ref: 17263    Recommendations Approved

At its meeting in December 2018, Cabinet considered proposals to increase a range of charges for older people who use the Council's own day services, and who pay 'full cost'. It was agreed that these proposals should be subject to public consultation and this occurred between 25 March and 20 May 2019. 

 

This report contains the findings from that consultation and an updated Equality Impact Assessment.

 

In the light of the consultation findings, Cabinet is asked to make its decisions on a series of recommendations for the increases in fees for day services, and the implementation timescales.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to the officers in producing the Equality Analysis report.

 

Divisions affected: (All Divisions);

Lead officer: Tony Pounder


08/08/2019 - Request Approval to Commence Procurement Exercises ref: 17258    Recommendations Approved

In line with the county council's procurement rules this report sets out a recommendation to approve the commencement of the following procurement exercises:

 

(i)  Preferred Provider List (PPL) for Tier 4 substance misuse inpatient detoxification and rehabilitation services and;

 

(ii)  Application of traditional surfacing, surface patching, hand patching and hot rolled asphalt chipper and team.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Rachel Tanner


08/08/2019 - Extension of Adult Services Mental Health Community Restart and Social Inclusion Services Contracts ref: 17273    Recommendations Approved

Report to Cabinet for the Extension of Adult Services Mental Health Community Restart and Social Inclusion Services Contracts.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Ellen Smith


08/08/2019 - Continuing Healthcare – Implementation of the Care Act 2014 (Approval of Revised Adult Social Care Policies and Procedures) ref: 17260    Recommendations Approved

Following the introduction of the Care Act 2014, the county council has undertaken to review all adult social care policies, practice and guidance to ensure compliance. The following new policy, procedures and guidance document is now presented to Cabinet for approval:

 

  • NHS Continuing Healthcare

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Lynne Johnstone


08/08/2019 - Welfare Rights Service - Consultation Outcome ref: 17270    Recommendations Approved

At the Cabinet meeting on 3 December 2018, as part of the Money Matters 2018/19 Position - Quarter 2 report, Cabinet agreed to undertake public consultation on a number of Service Challenge savings. This included a proposal to reduce the budget of the Welfare Rights Service to achieve a saving of £340,000, together with an associated proposal for the Customer Access Service to reduce their staffing budget to achieve a saving of £40,000, giving a total saving of £380,000 per annum.

 

This report outlines the results from public consultation (Appendix 'A' refers), in the context of wider policy developments and equality analysis, ensuring that Cabinet is provided with appropriate information when considering the proposal as outlined above, together with a revised proposal of delivering a reduced capacity Welfare Rights service and managing access, to achieve an estimated saving of £101,250 per annum, which forms the basis of the recommendation to Cabinet.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to the officers in producing the Equality Analysis report.

Divisions affected: (All Divisions);

Lead officer: Clare Platt


08/08/2019 - Provision of Additional Secondary School Places in Burnley ref: 17261    Recommendations Approved

Lancashire County Council has a statutory duty to ensure that a primary or secondary school place is available for every child of statutory school age living in Lancashire who requests one.

 

This report outlines the need for additional secondary school places in Burnley, following the closure of Hameldon Community College in August 2019. Measures have been put in place to provide the places required for September 2019, through schools taking additional pupils on a temporary basis, and this report proposes the permanent expansion of Shuttleworth College and Unity College to provide the required permanent places.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Burnley Central East; Burnley Central West; Burnley North East; Burnley Rural; Burnley South West;

Lead officer: Rachael Hamilton, Steph Rhodes


08/08/2019 - BT Lancashire Services Contract Negotiations ref: 17271    Recommendations Approved

A report on the BT Lancashire Service Contract negotiations.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Lead officer: Gabby Nelson


08/08/2019 - Lancashire County Council (Various Roads Chorley, Fylde, Hyndburn, Lancaster, Pendle, Preston, Ribble Valley, Rossendale, South Ribble, West Lancashire, Wyre)(Revocations and Various Parking Restrictions 2018 (No1)) Order 201* ref: 17268    Recommendations Approved

Following investigations and formal public consultation it is proposed to make a Traffic Regulation Order to address anomalies in parking restrictions and to clarify, simplify and tidy up a number of discrepancies that have been identified in the Preston and Rossendale districts. In addition, new restrictions are proposed in the districts of Chorley, Fylde, Hyndburn, Lancaster, Pendle, Preston, Ribble Valley, Rossendale, South Ribble, West Lancashire and Wyre. These restrictions will improve safety on the highway for all users and also provide some amenity parking.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Brierfield & Nelson West; Chorley Central; Chorley North; Chorley South; Clitheroe; Euxton, Buckshaw & Astley; Fleetwood East; Fylde East; Great Harwood, Rishton & Clayton-le-Moors; Hoghton with Wheelton; Lancaster Central; Mid Rossendale; Morecambe South; Ormskirk; Oswaldtwistle; Pendle Central; Penwortham West; Preston City; Rossendale West; Skelmersdale East; South Ribble West; West Lancashire East;

Lead officer: Chris Nolan


08/08/2019 - Capital Strategy for Schools - Condition Led Programme 2019/20 ref: 17272    Recommendations Approved

Report on the Capital Strategy for Schools - Condition Led Programme 2019/20.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Oswaldtwistle;

Lead officer: Simon Smith


08/08/2019 - Consultation on the Lancashire Break Time Proposal - Update ref: 17269    Recommendations Approved

This report provides an update following the recent consultation undertaken on the proposal to cease the Lancashire Break Time service from September 2019.

 

Decision Maker: Cabinet

Decision published: 08/08/2019

Effective from: 14/08/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Helen Makinson, Fiona Harris, Dr Sally Richardson


11/07/2019 - Update on the Samlesbury Aerospace Enterprise Zone ref: 17158    Recommendations Approved

This report updates Cabinet on the Samlesbury Aerospace Enterprise Zone.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as amended.

 

Divisions affected: South Ribble East;

Lead officer: Chris Dyson


11/07/2019 - Proposed Amendments to the Highways Capital Programme ref: 17152    Recommendations Approved

As part of the normal process of service delivery, the approved highways capital programme now requires certain amendments in order to meet emerging priorities and to respond to some unanticipated service demands. Cabinet is asked to approve the proposed amendments set out at Appendix 'A'.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Janet Wilson


11/07/2019 - Request Approval to Commence Procurement Exercises ref: 17150    Recommendations Approved

In line with the county council's procurement rules this report sets out a recommendation to approve the commencement of the following procurement exercises:

 

(i)  Provision of local and school bus services in Lancashire.

(ii)  Lancashire Urban Development Fund Manager.

(iii)  Supply of asphalt materials.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Rachel Tanner


11/07/2019 - Museum Service Budget Pressures ref: 17156    Recommendations Approved

Over the last two years, a cross-party Cabinet Working Group has met regularly to review the delivery of agreed budget savings across the museums service. This report provides an update to Cabinet on progress to date and details of budgetary pressures that the service are facing.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to all the members of the Cabinet Working Group for Museums for all the work they have undertaken.

 

Lead officer: Ian Watson


11/07/2019 - Annual Reports of the County Council's Champions 2018/19 ref: 17151    Recommendations Approved

Appendices 'A' – 'E' set out, as follows, the annual reports of the county council's five Champions 2018/19:

 

Appendix 'A' – Champion for Armed Forces and Veterans (County Councillor Alf  Clempson)

Appendix 'B' – Champion for Disabled People (County Councillor Peter Steen)

Appendix 'C' – Champion for Older People (County Councillor Joan Burrows)

Appendix 'D' – Champion for Parishes – (County Councillor Paul Rigby)

Appendix 'E' – Champion for Young People – (County Councillor Mark Perks)

 

The report presents a summary from each Champion of activities undertaken between 1 April 2018 and 31 March 2019, including how they have spent their individual budget allocations of £10,000 per Champion.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to each of the Champions for all the hard work they have undertaken during the course of the year.

 

Divisions affected: (All Divisions);

Lead officer: Janet Nuttall


11/07/2019 - School Transport - Results on Consultation Regarding Removal of Funding ref: 17154    Recommendations Approved

At its meeting on 14 February 2019, Full Council approved, as part of the county council's budget for 2019/20 a proposal to cease funding for services where no pupils statutorily entitled to free school transport had travelled on a contracted school bus for two years, and where season ticket revenue did not cover the cost of the contract to operate the service.  This decision was subject to consultation, with a final decision to be made by Cabinet, taking into account the responses.

 

This report outlines the results from the consultation.  

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and also approved the following two additional recommendations:

 

  1. In future, should existing schools transport services / routes become "at risk",  the principle of engaging with representatives of any schools affected to explore opportunities to maintain services in accordance with this procedure should be taken
  2. The Executive Director of Education and Children's Services takes the opportunity to meet with the schools impacted to assure herself that the implementation of the required planning is taking place.

 

Divisions affected: (All Divisions);

Lead officer: Liz McClarty


11/07/2019 - Recommendation of the Edwards Stocks Massey Bequest Fund Joint Advisory Committee ref: 17155    Recommendations Approved

Consideration of the recommendations of the Edward Stocks Massey Bequest Fund Joint Advisory Committee.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Burnley Central East; Burnley Central West; Burnley North East; Burnley Rural; Burnley South West;

Lead officer: Sam Gorton


11/07/2019 - Capital Strategy for Schools - Condition Led Programme 2019/20 ref: 17157    Recommendations Approved

This report seeks approval to funding for additional works at a school.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Accrington West & Oswaldtwistle Central;

Lead officer: Simon Smith


11/07/2019 - Proposed Closure of Bleasdale Church of England Primary School ref: 17153    Recommendations Approved

On 11 April 2019, Cabinet agreed to a statutory notice being published to begin a representation period on the proposed closure of Bleasdale Church of England Primary School, Preston. A statutory proposal document was published in relation to the proposed closure of the school, which would take effect from 31 August 2019. The representation period took place from 24 April to 24 May 2019.

 

As part of the statutory process, a decision must now be taken about the proposal  by Lancashire County Council, which is the decision maker. If the authority does not make a decision within two months of the representation period ending, the proposal and any representations about the proposal must be passed to the schools adjudicator for a decision.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 17/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Wyre Rural East;

Lead officer: Paul Duckworth


11/07/2019 - Greenbrook Extra Care Scheme ref: 17163    Recommendations Approved

This report concerns the extension of the background support contract at Greenbrook Extra Care Scheme.

Decision Maker: Cabinet

Decision published: 11/07/2019

Effective from: 11/07/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Whitworth & Bacup;

Lead officer: Paul Fairclough


10/07/2019 - Works to Operational Premises    Abandoned

This report outlines the capital works required at operational premises, delivering suitability investment for operational delivery.

Decision Maker: Cabinet

Decision due date: 08/08/2019

Divisions affected: (All Divisions);

Lead officer: Sue Haworth, Emma Pearse

Notice of decision: 10/07/2019

Anticipated restriction: Part II  - view reasons


19/06/2019 - Minutes of the last meeting held on 8 May 2019 ref: 17121    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 19/06/2019 - Development Control Committee

Decision published: 09/07/2019

Effective from: 19/06/2019

Decision:

The Development Management Officer reported orally that it was proposed to amend resolution 4 of the Minutes to more accurately reflect the decision of the Committee by including reference to a Section 106 agreement.  The amended resolution is set out below:

 

'Resolved: That subject to the inclusion of the amended wording to condition 9 as set out above and to the applicant entering into a section 106 agreement providing for an extended aftercare period of 15 years following the completion of restoration, provision of a footpath across the restored site and provision of two bird hides for a period of 99 years following restoration of the site, planning permission be granted for the variation of conditions 1, 2 and 25 of planning permission 02/99/0704 to allow the period for landfilling operations to continue until 31 December 2033 with a further 12 months to restore the site, subject to planning conditions as set out in the report to committee'.

 

Resolved: That subject to the above amendment, the Minutes of the meeting held on 8 May 2019 be confirmed and signed by the Chair of the Committee.

 


26/06/2019 - Call In Request: Decisions taken by Cabinet on 13 June 2019, in relation to the Cabinet Member for Health and Wellbeing's area of responsibility ref: 17132    Refused

Covering report for the purposes of supporting the process for the meeting.

Decision Maker: Health Scrutiny Committee

Made at meeting: 26/06/2019 - Health Scrutiny Committee

Decision published: 03/07/2019

Effective from: 26/06/2019

Decision:

Following requests from eleven County Councillors in accordance with the Call In procedures, the Committee considered a report outlining the decisions of the Cabinet on 13 June 2019 in relation to the Lancashire Wellbeing Service, the Health Improvement Service and Integrated Home Improvement Services.

 

The Chair welcomed County Councillor Shaun Turner, Cabinet Member for Health and Wellbeing; Sakthi Karunanithi, Director for Public Health and Wellbeing and Clare Platt, Head of Service for Health, Equity, Welfare and Partnerships.

 

Presenting the case for the Call In for decisions made relating to the Lancashire Wellbeing Service were County Councillor Azhar Ali, along with Teresa Jennings, chief executive of N-Compass North West and Rhaya Barnes, a Lancashire Wellbeing service user.

 

County Councillor Ali provided additional information, detailing data and financial information showing the benefits of the Lancashire Wellbeing service. This was pre-circulated to the Committee in advance of the meeting and a copy is set out in the minutes.

 

The Committee considered a number of issues in connection with the original decision, including: the impact on service users; the potential effect on other Lancashire wide services; the financial information provided; the potential for increased costs in other services; the consultees responses; new models of working supported by partner organisations and budget pressures across the county council.

 

County Councillor Ali proposed that the service be funded for a further twelve months to ensure a smooth transition to the intended new way of working that would provide an efficient proactive method of wellbeing support for the residents of Lancashire.

 

It was moved by County Councillor Peter Steen and seconded by County Councillor Eddie Pope that the Committee support the decisions made by Cabinet on 13 June 2019 in relation to the Lancashire Wellbeing Service.

 

The following amendment was proposed by County Councillor David Whipp and seconded by County Councillor John Fillis:

 

That the Committee request Full Council to review the decisions in relation to the Lancashire Wellbeing Service and decide whether it should be reconsidered as the additional documentation reviewed at the meeting highlighted that the report to Cabinet did not include the full consequential costs and was therefore contrary to the Budget and Policy Framework set by the Full Council.

 

On being put to the vote the amendment was LOST.

 

The substantive motion was then put to the vote and was CARRIED.

 

It was proposed by County Councillor Eddie Pope and seconded by County Councillor Britcliffe that County Councillor Shaun Turner report back to the Health Scrutiny Committee on the progress and success of the community based approach to providing wellbeing support to the residents of Lancashire in six months.

 

It was therefore:

 

Resolved: That

 

(i)  The Committee supported the decisions made by Cabinet on 13 June 2019 in relation to the Lancashire Wellbeing service and therefore should not be called in.

 

(ii)  County Councillor Shaun Turner report back to the Health Scrutiny Committee on the progress and success of the community based approach to providing wellbeing support to the residents of Lancashire in six months.

 

Presenting the case for the Call In for decisions made relating to the Health Improvement Service were County Councillor Azhar Ali, along with County Councillor Steven Holgate.

 

County Councillor Ali provided additional information detailing the social return on investment in targeted exercise and weight loss programmes. This was pre-circulated to the Committee in advance of the meeting and a copy is set out in the minutes.

 

The Committee considered a number of issues in connection with the original decision, including: the social impact of the service; the availability of similar replacement services; investment in and suitability of alternative facilities for maintaining a healthy lifestyle; potential longer term cost implications; the suitability of digital pathways and the importance of maintaining face to face interaction to promote healthy living; the re-procurement of drug and alcohol rehabilitation services and responding to the consultation to ensure the reduced budget is spent to best effect.

 

County Councillor Ali proposed that the service remain in place until December 2020 until the emerging neighbourhood services were established to ensure a positive transition.

 

It was moved by County Councillor John Fillis and seconded by County Councillor David Whipp that the Committee refer the decisions relating to the Health Improvement service back to Cabinet for reconsideration.

 

On being put to the vote the motion was LOST. It was therefore

 

Resolved: That

 

The decisions made by Cabinet on 13 June 2019 in relation to the Health Improvement Service not be referred back to Cabinet for reconsideration.

 

County Councillor Azhar Ali presented the case for the Call In for decisions made relating to the Integrated Home Improvement Services.

 

The Committee considered a number of issues in connection with the original decision, including the potential longer term cost impact of ceasing the services; the results of the consultation; the potential of utilising alternative funding streams for the service; district councils' role in funding home adaptations and the necessity of effective pathways to ensure correct referrals are made following a hospital discharge.

 

It was moved by County Councillor John Fillis and seconded by County Councillor David Whipp that the Committee refer the decisions relating to the Integrated Home Improvement Services back to Cabinet for reconsideration.

On being put to the vote the motion was LOST. It was therefore

 

Resolved: That

 

The decisions made by Cabinet on 13 June 2019 in relation to the Integrated Home Improvement Services not be referred back to Cabinet for reconsideration.

Divisions affected: (All Divisions);

Lead officer: Gary Halsall


20/05/2019 - The Council's Annual Governance Statement 2018/19 & Code of Corporate Governance ref: 17009    Recommendations Approved

The County Council is required to produce and approve an Annual Governance Statement (AGS) which will be included in its Annual Statement of Accounts for 2018/19.

A draft AGS is presented for the Committee's consideration.

In addition, Full Council in July 2016 approved a new Code of Corporate Governance for the County Council that reflected new CIPFA/Solace guidance. Full Council also agreed that the Code would be reviewed on an annual basis.

Therefore, the Committee is asked to consider the updated Code of Corporate Governance and whether it wishes to make any changes to recommend to Full Council.


Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Paul Bond, Head of Legal and Democratic Services, presented the 2018/19 Council's Annual Governance Statement to be included in the Annual Statement of Accounts and the Code of Corporate Governance for annual review. 

 

The following areas were highlighted:

 

·  The draft Statement reflected the issues highlighted in the Internal Audit annual report and included: the key elements of the governance framework; the Council's approach to risk management and performance; an update on the budget setting process, reporting and performance management; the role of the corporate management team in receiving reports on service performance, risk and the budget and the work of the Committee throughout the year.

 

·  The Information Commissioner's Office (ICO) had raised concerns regarding the time the Council was taking to process subject access requests. Members were assured that a recovery plan had been agreed with the ICO and good progress was being made in clearing the backlog.

 

·  Issues from 2018/19 had been highlighted to the Committee via the review of the Corporate Risk and Opportunities Register throughout the year. In addition the reports regarding the Neighbourhood Wellbeing grants had been brought to the Committee separately and a key policy document was now in place for Our Vision for Lancashire, which provided an update on the corporate strategy and the performance framework.

 

·  The key issues for the coming year were captured on the corporate risk register which was the action plan to monitor actions taken to mitigate risks. The register was presented and discussed at this Committee, the Cabinet Performance Improvement Committee and the Corporate Management Team.

 

·  It was clarified that the Code of Corporate Governance included the new corporate strategy, actions to be taken to achieve the supporting principles and how this would be evidenced.

 

The chair commented that it was evident how the reported documents linked together and informed the Annual Governance Statement.

 

In response to a question it was confirmed that the hyperlinks to the Register and the Code would be inserted into the final document, once they had been agreed.

 

Resolved: That

 

(i)  The draft Annual Governance Statement for 2018/19 be approved for inclusion in the draft Statement of Accounts.

 

(ii)  It be noted that the Annual Governance Statement would be signed by the Chief Executive and Director of Resources (S151) and Leader of the Council and published on the Council’s website following the final approval of the Statement of Accounts.

 

(iii) The Committee had considered the updated Code of Corporate Governance and had not proposed any amendments for recommendation to Full Council.

 

Divisions affected: (All Divisions);

Lead officer: Paul Bond


20/05/2019 - Corporate Risk and Opportunity Register Quarter 1 2019/20 ref: 17010    Recommendations Approved

This report provides an updated (Quarter 1) Corporate Risk and Opportunity Register for the Committee to consider and comment upon.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Paul Bond, Head of Legal and Democratic Services, presented the quarter one Corporate Risk and Opportunity Register for 2019/20.

 

The following points were highlighted:

 

·  It was confirmed that the Corporate Management Team had completed the annual review of the register which had been updated to reflect the current priorities and was aligned to the Annual Governance Statement.

 

·  Corporate Risk (CR) 1: reshaping the County Council, replaced the previous risk regarding delivering the operational plan which had been given a 12 month timeframe. CR1 incorporated workforce planning and phase 2 of the service challenge process.

 

·  CR5: recruit and retain experienced staff across the organisation which had replaced the risk focussed on Children's services staffing and had been broadened to include addressing skill shortages across the whole organisation.

 

·  CR11: future provision of ICT services. This was a new risk relating to the work underway to address the upcoming expiration (2021) of the ICT contract with BTLS.

 

·  There were two new Corporate Opportunities (CO) that had been identified: CO3, fair funding and business rate retention and CO4, working collaboratively with key health partners in order to develop our offer to the health economy.

 

In response to a question it was confirmed that with regard to CO3, Central Government had changed their interpretation of the criteria for assessment for the one year pilot for business rate retention. It was emphasised that other authorities were in the same position and the council would maintain the position of keeping to the original agreement when the county council began the pilot.

 

Resolved: That the updated Corporate Risk and Opportunity Register as set out be noted.

Divisions affected: (All Divisions);

Lead officer: Paul Bond


20/05/2019 - Internal Audit Annual Report 2018/19 ref: 17008    Recommendations Approved

This report summarises the work that the Internal Audit Service has undertaken during 2018/19 and the key themes arising in relation to internal control, governance and risk management across the county council.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented the Internal Audit annual report for 2018/19 which summarised the work undertaken in this period and the key themes arising in relation to internal control, governance and risk management across the county council. It was highlighted that moderate assurance on the overall framework could be provided and there were no indicators to contradict this opinion.

This was based on assurance of individual systems and processes and the balance was weighed more toward substantial to moderate assurance. The county council continued to face financial pressures and there were some areas where improvements needed to be made. This included children's social care, which had seen a positive outcome when re-assessed by Ofsted and progress continued to be positive. The report included statutory reporting to comply with professional standards and informed the Annual Governance Statement.

 

Resolved: That the Internal Audit annual report for 2018/19 be noted.

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - External Audit - Audit Progress Report and Sector Update 2018/19 ref: 17014    Recommendations Approved

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

This item was taken after items: Lancashire County Council Audit Plan 2018/19 and Lancashire County Pension Fund Audit Plan 2018/19, which were brought forward with the agreement of the chair.

 

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented an update in terms of progress in delivering the audit for both the County Council and the pension fund. It was explained that the auditors had undertaken an interim audit, updating their understanding of the control environment and undertaken early substantive testing to ease the work over the coming months. It was anticipated that the draft financial statements would be available by the end of this week and would be published on the Council's website by the statutory deadline. The final detailed audit report would be presented at the Committee meeting on 29 July 2019. It was highlighted that good progress had been made on the audit and there had been no adverse findings to date.

 

The Chair recommended that members attend the understanding financial accounts training course to be held on 24 June 2019.

 

Resolved: That the external audit progress report and sector update 2018/19 be noted.


20/05/2019 - Internal Audit Progress Report ref: 17007    Recommendations Approved

This report sets out for the committee the internal audit work performed under the audit plan for 2018/19 approved in April 2018.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented a report outlining the updates on the Internal Audit Service's work. The report included key findings, issues of concern and actions undertaken as a result of the work. It was highlighted that:

 

·  Of the 79 audits planned, 58% had been completed and details of 19 were included in the report. A further 3 were almost ready to report. At the July meeting of the committee assurance would be provided for the Lancashire Pension Fund and the first ICT audit.

 

·  The report included managers' progress in implementing agreed actions in response to audit work from 2016/17, 2017/18 and 2018/19. It was acknowledged that 86% had been completed or superseded, 3% were incomplete and 11% were awaiting a response.

 

In response to questions from members the following information was clarified:

 

·  The increase in the number of planned audits from 2017/18 to 2018/19 from 51 to 79 was achievable as the newer members of the Internal Audit team had completed their training and coaching programme and so the team were now able to complete more audits.

 

·  In terms of determining which local authority was responsible for meeting the care and support costs where a person moves between two local authorities; the specifics of who would be accountable for persons leaving Calderstones, Whalley when it closed was not known by the Internal Audit team. However the steering group set up to oversee such decisions had a negotiating strategy which followed a consistent approach to support the  resolution of this type of issue and minimise the financial cost to the council. The Chair commented that the Health Scrutiny Committee had received information regarding closure of the Calderstone's site and this may be useful to the Internal Audit team. 

 

·  As detailed in the Corporate Risk and Opportunity register (item 7), it is likely that the European Structural and Investment Fund (ESIF) programme would continue to its planned conclusion at the end of 2020. The ESIF monies totalling circa £200m, were currently ring-fenced for use in Lancashire over the next 5 years.

 

·  Action was underway to address the breaches to the council's contract and procurement financial limits that had occurred for the procurement of expert assessment and therapy provision. 

 

·  An action plan had been agreed with management in order to take steps to mitigate risks for those service areas with limited assurance. The responses to the action plan were discussed and followed up to ensure the agreed work had taken place as described.

 

·  It was not necessarily typical for this number to be outstanding at this stage in the year, however as previously stated the Internal Audit service's productivity had now increased and the work would start earlier this year. In view of this it was anticipated that the plan would be at a better position this time next year.

 

Resolved: That the Internal Audit progress report as presented be noted.

 

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - Whistleblowing, Special Investigations and Counter Fraud Annual Report 2018/19 ref: 17019    Recommendations Approved

This annual report sets out the work completed and on-going to prevent, detect and investigate fraud and corruption within the county council.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

(Exempt information as defined in Paragraphs 2, 3 and 7 of Part 1 of Schedule 12A to the Local Government Act, 1972.  It was considered that in all the circumstances of the case the public interest in maintaining the exemption outweighed the public interests in disclosing the information.)

 

Ruth Lowry, Head of Internal Audit, presented a report which reviewed the assessment of fraud risks and potential harm to the council from fraud and corruption. It was highlighted that the Internal Audit Service supported the council's management team in responding to instances of suspected fraud and undertook proactive work to identify and pursue indications of potentially fraudulent activity. This was done through corporate systems testing and via additional testing of other areas that are particularly susceptible to fraud.

 

Resolved:  That the annual report for 2018/19 on whistleblowing, special investigations and counter fraud be noted.

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - External Audit - Lancashire County Pension Fund Audit Plan 2018/19 ref: 17016    Recommendations Approved

Annual Audit Plan for Lancashire County Pension Fund for 2018/19

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

This item was brought forward with the agreement of the Chair.

 

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented the annual audit plan for Lancashire County Pension Fund for 2018/19. The plan set out the risks and issues and had been agreed with officers and the Pensions committee earlier this year.

 

Resolved: That the External Audit plan for the audit of Lancashire County Pension Fund for 2018/19 and the fees therein, be approved.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


20/05/2019 - External Audit - Lancashire County Council Audit Plan 2018/19 ref: 17015    Recommendations Approved

The Annual Audit Plan for Lancashire County Council for 2018/19

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

This item was brought forward with the agreement of the Chair.

 

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented the annual audit plan for Lancashire County Council for 2018/19.

The plan set out the auditor's understanding of the issues and risks the council faced and the nature and scope of work that would be carried out to discharge their responsibilities.

 

It was clarified that:

 

·  The risks around the audit opinion were consistent with local authorities of this size and nature.

·  Materiality had been set at £32 million, which was the same as previous years.

·  In terms of value for money responsibilities, the principal issues to be considered were regarding financial sustainability, which reflected the financial pressure all authorities currently faced. Another consideration was the internal controls which had previously been identified as a risk area and the positive opinion provided by the head of internal audit would be acknowledged.

 

Resolved: That the External Audit plan for the audit of Lancashire County Council for 2018/19 and the fees therein be approved.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


20/05/2019 - Neighbourhood Wellbeing Grants Update ref: 17018    Recommendations Approved

An update on monitoring activity relating to the Neighbourhood Wellbeing Grants awarded in 2016/17

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Josh Mynott, Democratic and Member Services Manager, presented an update on the monitoring activity in relation to the Neighbourhood Wellbeing Grants awarded in 2016/17.

 

It was highlighted that since the agenda had been published, additional information had been received. There had now been some contact with all recipients of the grant apart from 1 who had received £1,000. This was equivalent to 0.2% of the total amount of grant funding issued. It was noted that this recipient had since ceased operations.

 

Contact had also been made with an additional 2 organisations and the requested paperwork was anticipated. Partial monitoring information had been received for a further 5 organisations. In total this equated to less than 3% of the grant funding issued. An update would be provided on the progress of the remaining groups to members of the committee outside of the Committee meeting.

 

Thanks were expressed to the Democratic Services team for their work in tracking the recipients of the funding.

 

The Chair moved that press and members of the public be excluded from the remainder of the discussion of this item on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 12A to the Local Government Act 1972.

 

Resolved: That the press and members of the public be excluded from the meeting during consideration of the remainder of this item and item 19 (as notified on the agenda) on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 12A to the Local Government Act 1972. It was considered that in all the circumstances the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 

(Exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act, 1972.  It was considered that in all the circumstances of the case the public interest in maintaining the exemption outweighed the public interests in disclosing the information.)

 

The names of the organisations that had yet to provide monitoring information were shared with the committee.

 

Divisions affected: None;

Lead officer: Josh Mynott


20/05/2019 - External Audit - Fee Letter for Lancashire County Council and Lancashire County Pension Fund 2019/20 ref: 17017    Recommendations Approved

Details of the planned fees for the audit work to be undertaken by Grant Thornton in respect of Lancashire County Council and Lancashire County Pension Fund for 2019/20

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented the proposed fee letter for the audit work to be undertaken by Grant Thornton in respect of Lancashire County Council and the Lancashire County Pension Fund for 2019/20. It was confirmed that the fee would remain as 2018/19 at £87,006 for Lancashire County Council and £26,310 for the Lancashire County pension fund. This was in line with the scale fee set by the appointing body. The Chair asked members to note that this fee had been reduced from 2017/18 as a result of competitive tendering.

 

Resolved: That the fees for the audit work to be undertaken by Grant Thornton in respect of Lancashire County Council and Lancashire County Pension Fund for 2019/20 be approved.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


20/05/2019 - Internal Audit Annual Plan 2019/20 ref: 17011    Recommendations Approved

This report explains the approach to establishing the internal audit plan for 2019/20, and the work proposed that will support the head of internal audit's overall opinion for the year on the council's framework of governance, risk management and control.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented a report explaining the approach to establishing the audit plan for 2019/20 and the work proposed to support the overall opinion for the year on the council's framework of governance, risk management and control. It was highlighted that the report sets out the context of the work to be undertaken and the actions required to improve the controls in place to mitigate risks. The report also included details of the spread of work across the organisation and its control areas according to the framework. The audit methodology was made up of different stages. Firstly an assessment of the adequacy of controls in place would be undertaken, this could then be progressed to testing the effectiveness of the controls, in most cases these were done together.

 

In response to a question it was confirmed that a number of the audits that were withdrawn the previous year would be addressed this year.

 

The Chair recommended that any members who had been unable to attend the internal audit training, review the presentation or attend the mop session (date to be confirmed).

 

Resolved: That the internal audit plan 2019/20 be approved.

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - Grant Thornton's Request for Information from Management ref: 17012    Recommendations Approved

Response to Grant Thornton's request for information from Management

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Khadija Saeed, Head of Corporate Finance, presented the management response to external auditors Grant Thornton's request for information.

 

Robin Baker, Director and Engagement Lead for Grant Thornton expressed thanks for the comprehensive response and confirmed that there was no information provided that would indicate that any changes were required to the planned external audit work.

 

Resolved: That the management response to Grant Thornton's request for information be approved.

Divisions affected: (All Divisions);

Lead officer: Khadija Saeed


20/05/2019 - Grant Thornton's Request for Information from the Committee Chair ref: 17013    Recommendations Approved

Response to Grant Thornton's request for information from the Committee Chair

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Khadija Saeed, Head of Corporate Finance, presented the Chair of the Committee's response to external auditors Grant Thornton's request for information.

 

Robin Baker, Director and Engagement Lead for Grant Thornton expressed thanks for the comprehensive response and confirmed that there was no information provided that would indicate that any changes were required to the planned external audit work.

 

Resolved: That the Chair of the Committee's response to Grant Thornton's request for information be approved.

Divisions affected: (All Divisions);

Lead officer: Khadija Saeed