Decisions

Use the search options below to find decisions. To access information prior to 2011 click here.

Alternatively you can view delegated decisions that have been taken by individual councillors in relation to council officers under the Scheme of Delegation to Officers:

Key Decision definition: A key decision means an executive decision which is likely:

(a) to result in the council incurring expenditure which is, or the making of savings which are significant having regard to the council's budget for the service or function which the decision relates; or

(b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards or electoral divisions in the area of the council.

For the purposes of (a) above, the threshold for "significant" is £1.6 million.

Decisions

20/05/2019 - Grant Thornton's Request for Information from the Committee Chair ref: 17013    Recommendations Approved

Response to Grant Thornton's request for information from the Committee Chair

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Khadija Saeed, Head of Corporate Finance, presented the Chair of the Committee's response to external auditors Grant Thornton's request for information.

 

Robin Baker, Director and Engagement Lead for Grant Thornton expressed thanks for the comprehensive response and confirmed that there was no information provided that would indicate that any changes were required to the planned external audit work.

 

Resolved: That the Chair of the Committee's response to Grant Thornton's request for information be approved.

Divisions affected: (All Divisions);

Lead officer: Khadija Saeed


20/05/2019 - Grant Thornton's Request for Information from Management ref: 17012    Recommendations Approved

Response to Grant Thornton's request for information from Management

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Khadija Saeed, Head of Corporate Finance, presented the management response to external auditors Grant Thornton's request for information.

 

Robin Baker, Director and Engagement Lead for Grant Thornton expressed thanks for the comprehensive response and confirmed that there was no information provided that would indicate that any changes were required to the planned external audit work.

 

Resolved: That the management response to Grant Thornton's request for information be approved.

Divisions affected: (All Divisions);

Lead officer: Khadija Saeed


20/05/2019 - The Council's Annual Governance Statement 2018/19 & Code of Corporate Governance ref: 17009    Recommendations Approved

The County Council is required to produce and approve an Annual Governance Statement (AGS) which will be included in its Annual Statement of Accounts for 2018/19.

A draft AGS is presented for the Committee's consideration.

In addition, Full Council in July 2016 approved a new Code of Corporate Governance for the County Council that reflected new CIPFA/Solace guidance. Full Council also agreed that the Code would be reviewed on an annual basis.

Therefore, the Committee is asked to consider the updated Code of Corporate Governance and whether it wishes to make any changes to recommend to Full Council.


Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Paul Bond, Head of Legal and Democratic Services, presented the 2018/19 Council's Annual Governance Statement to be included in the Annual Statement of Accounts and the Code of Corporate Governance for annual review. 

 

The following areas were highlighted:

 

·  The draft Statement reflected the issues highlighted in the Internal Audit annual report and included: the key elements of the governance framework; the Council's approach to risk management and performance; an update on the budget setting process, reporting and performance management; the role of the corporate management team in receiving reports on service performance, risk and the budget and the work of the Committee throughout the year.

 

·  The Information Commissioner's Office (ICO) had raised concerns regarding the time the Council was taking to process subject access requests. Members were assured that a recovery plan had been agreed with the ICO and good progress was being made in clearing the backlog.

 

·  Issues from 2018/19 had been highlighted to the Committee via the review of the Corporate Risk and Opportunities Register throughout the year. In addition the reports regarding the Neighbourhood Wellbeing grants had been brought to the Committee separately and a key policy document was now in place for Our Vision for Lancashire, which provided an update on the corporate strategy and the performance framework.

 

·  The key issues for the coming year were captured on the corporate risk register which was the action plan to monitor actions taken to mitigate risks. The register was presented and discussed at this Committee, the Cabinet Performance Improvement Committee and the Corporate Management Team.

 

·  It was clarified that the Code of Corporate Governance included the new corporate strategy, actions to be taken to achieve the supporting principles and how this would be evidenced.

 

The chair commented that it was evident how the reported documents linked together and informed the Annual Governance Statement.

 

In response to a question it was confirmed that the hyperlinks to the Register and the Code would be inserted into the final document, once they had been agreed.

 

Resolved: That

 

(i)  The draft Annual Governance Statement for 2018/19 be approved for inclusion in the draft Statement of Accounts.

 

(ii)  It be noted that the Annual Governance Statement would be signed by the Chief Executive and Director of Resources (S151) and Leader of the Council and published on the Council’s website following the final approval of the Statement of Accounts.

 

(iii) The Committee had considered the updated Code of Corporate Governance and had not proposed any amendments for recommendation to Full Council.

 

Divisions affected: (All Divisions);

Lead officer: Paul Bond


20/05/2019 - Corporate Risk and Opportunity Register Quarter 1 2019/20 ref: 17010    Recommendations Approved

This report provides an updated (Quarter 1) Corporate Risk and Opportunity Register for the Committee to consider and comment upon.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Paul Bond, Head of Legal and Democratic Services, presented the quarter one Corporate Risk and Opportunity Register for 2019/20.

 

The following points were highlighted:

 

·  It was confirmed that the Corporate Management Team had completed the annual review of the register which had been updated to reflect the current priorities and was aligned to the Annual Governance Statement.

 

·  Corporate Risk (CR) 1: reshaping the County Council, replaced the previous risk regarding delivering the operational plan which had been given a 12 month timeframe. CR1 incorporated workforce planning and phase 2 of the service challenge process.

 

·  CR5: recruit and retain experienced staff across the organisation which had replaced the risk focussed on Children's services staffing and had been broadened to include addressing skill shortages across the whole organisation.

 

·  CR11: future provision of ICT services. This was a new risk relating to the work underway to address the upcoming expiration (2021) of the ICT contract with BTLS.

 

·  There were two new Corporate Opportunities (CO) that had been identified: CO3, fair funding and business rate retention and CO4, working collaboratively with key health partners in order to develop our offer to the health economy.

 

In response to a question it was confirmed that with regard to CO3, Central Government had changed their interpretation of the criteria for assessment for the one year pilot for business rate retention. It was emphasised that other authorities were in the same position and the council would maintain the position of keeping to the original agreement when the county council began the pilot.

 

Resolved: That the updated Corporate Risk and Opportunity Register as set out be noted.

Divisions affected: (All Divisions);

Lead officer: Paul Bond


20/05/2019 - Internal Audit Annual Plan 2019/20 ref: 17011    Recommendations Approved

This report explains the approach to establishing the internal audit plan for 2019/20, and the work proposed that will support the head of internal audit's overall opinion for the year on the council's framework of governance, risk management and control.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented a report explaining the approach to establishing the audit plan for 2019/20 and the work proposed to support the overall opinion for the year on the council's framework of governance, risk management and control. It was highlighted that the report sets out the context of the work to be undertaken and the actions required to improve the controls in place to mitigate risks. The report also included details of the spread of work across the organisation and its control areas according to the framework. The audit methodology was made up of different stages. Firstly an assessment of the adequacy of controls in place would be undertaken, this could then be progressed to testing the effectiveness of the controls, in most cases these were done together.

 

In response to a question it was confirmed that a number of the audits that were withdrawn the previous year would be addressed this year.

 

The Chair recommended that any members who had been unable to attend the internal audit training, review the presentation or attend the mop session (date to be confirmed).

 

Resolved: That the internal audit plan 2019/20 be approved.

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - Internal Audit Annual Report 2018/19 ref: 17008    Recommendations Approved

This report summarises the work that the Internal Audit Service has undertaken during 2018/19 and the key themes arising in relation to internal control, governance and risk management across the county council.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented the Internal Audit annual report for 2018/19 which summarised the work undertaken in this period and the key themes arising in relation to internal control, governance and risk management across the county council. It was highlighted that moderate assurance on the overall framework could be provided and there were no indicators to contradict this opinion.

This was based on assurance of individual systems and processes and the balance was weighed more toward substantial to moderate assurance. The county council continued to face financial pressures and there were some areas where improvements needed to be made. This included children's social care, which had seen a positive outcome when re-assessed by Ofsted and progress continued to be positive. The report included statutory reporting to comply with professional standards and informed the Annual Governance Statement.

 

Resolved: That the Internal Audit annual report for 2018/19 be noted.

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - External Audit - Audit Progress Report and Sector Update 2018/19 ref: 17014    Recommendations Approved

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

This item was taken after items: Lancashire County Council Audit Plan 2018/19 and Lancashire County Pension Fund Audit Plan 2018/19, which were brought forward with the agreement of the chair.

 

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented an update in terms of progress in delivering the audit for both the County Council and the pension fund. It was explained that the auditors had undertaken an interim audit, updating their understanding of the control environment and undertaken early substantive testing to ease the work over the coming months. It was anticipated that the draft financial statements would be available by the end of this week and would be published on the Council's website by the statutory deadline. The final detailed audit report would be presented at the Committee meeting on 29 July 2019. It was highlighted that good progress had been made on the audit and there had been no adverse findings to date.

 

The Chair recommended that members attend the understanding financial accounts training course to be held on 24 June 2019.

 

Resolved: That the external audit progress report and sector update 2018/19 be noted.


20/05/2019 - Internal Audit Progress Report ref: 17007    Recommendations Approved

This report sets out for the committee the internal audit work performed under the audit plan for 2018/19 approved in April 2018.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Ruth Lowry, Head of Internal Audit, presented a report outlining the updates on the Internal Audit Service's work. The report included key findings, issues of concern and actions undertaken as a result of the work. It was highlighted that:

 

·  Of the 79 audits planned, 58% had been completed and details of 19 were included in the report. A further 3 were almost ready to report. At the July meeting of the committee assurance would be provided for the Lancashire Pension Fund and the first ICT audit.

 

·  The report included managers' progress in implementing agreed actions in response to audit work from 2016/17, 2017/18 and 2018/19. It was acknowledged that 86% had been completed or superseded, 3% were incomplete and 11% were awaiting a response.

 

In response to questions from members the following information was clarified:

 

·  The increase in the number of planned audits from 2017/18 to 2018/19 from 51 to 79 was achievable as the newer members of the Internal Audit team had completed their training and coaching programme and so the team were now able to complete more audits.

 

·  In terms of determining which local authority was responsible for meeting the care and support costs where a person moves between two local authorities; the specifics of who would be accountable for persons leaving Calderstones, Whalley when it closed was not known by the Internal Audit team. However the steering group set up to oversee such decisions had a negotiating strategy which followed a consistent approach to support the  resolution of this type of issue and minimise the financial cost to the council. The Chair commented that the Health Scrutiny Committee had received information regarding closure of the Calderstone's site and this may be useful to the Internal Audit team. 

 

·  As detailed in the Corporate Risk and Opportunity register (item 7), it is likely that the European Structural and Investment Fund (ESIF) programme would continue to its planned conclusion at the end of 2020. The ESIF monies totalling circa £200m, were currently ring-fenced for use in Lancashire over the next 5 years.

 

·  Action was underway to address the breaches to the council's contract and procurement financial limits that had occurred for the procurement of expert assessment and therapy provision. 

 

·  An action plan had been agreed with management in order to take steps to mitigate risks for those service areas with limited assurance. The responses to the action plan were discussed and followed up to ensure the agreed work had taken place as described.

 

·  It was not necessarily typical for this number to be outstanding at this stage in the year, however as previously stated the Internal Audit service's productivity had now increased and the work would start earlier this year. In view of this it was anticipated that the plan would be at a better position this time next year.

 

Resolved: That the Internal Audit progress report as presented be noted.

 

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


20/05/2019 - External Audit - Fee Letter for Lancashire County Council and Lancashire County Pension Fund 2019/20 ref: 17017    Recommendations Approved

Details of the planned fees for the audit work to be undertaken by Grant Thornton in respect of Lancashire County Council and Lancashire County Pension Fund for 2019/20

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented the proposed fee letter for the audit work to be undertaken by Grant Thornton in respect of Lancashire County Council and the Lancashire County Pension Fund for 2019/20. It was confirmed that the fee would remain as 2018/19 at £87,006 for Lancashire County Council and £26,310 for the Lancashire County pension fund. This was in line with the scale fee set by the appointing body. The Chair asked members to note that this fee had been reduced from 2017/18 as a result of competitive tendering.

 

Resolved: That the fees for the audit work to be undertaken by Grant Thornton in respect of Lancashire County Council and Lancashire County Pension Fund for 2019/20 be approved.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


20/05/2019 - Neighbourhood Wellbeing Grants Update ref: 17018    Recommendations Approved

An update on monitoring activity relating to the Neighbourhood Wellbeing Grants awarded in 2016/17

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

Josh Mynott, Democratic and Member Services Manager, presented an update on the monitoring activity in relation to the Neighbourhood Wellbeing Grants awarded in 2016/17.

 

It was highlighted that since the agenda had been published, additional information had been received. There had now been some contact with all recipients of the grant apart from 1 who had received £1,000. This was equivalent to 0.2% of the total amount of grant funding issued. It was noted that this recipient had since ceased operations.

 

Contact had also been made with an additional 2 organisations and the requested paperwork was anticipated. Partial monitoring information had been received for a further 5 organisations. In total this equated to less than 3% of the grant funding issued. An update would be provided on the progress of the remaining groups to members of the committee outside of the Committee meeting.

 

Thanks were expressed to the Democratic Services team for their work in tracking the recipients of the funding.

 

The Chair moved that press and members of the public be excluded from the remainder of the discussion of this item on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 12A to the Local Government Act 1972.

 

Resolved: That the press and members of the public be excluded from the meeting during consideration of the remainder of this item and item 19 (as notified on the agenda) on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 12A to the Local Government Act 1972. It was considered that in all the circumstances the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 

(Exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act, 1972.  It was considered that in all the circumstances of the case the public interest in maintaining the exemption outweighed the public interests in disclosing the information.)

 

The names of the organisations that had yet to provide monitoring information were shared with the committee.

 

Divisions affected: None;

Lead officer: Josh Mynott


20/05/2019 - External Audit - Lancashire County Pension Fund Audit Plan 2018/19 ref: 17016    Recommendations Approved

Annual Audit Plan for Lancashire County Pension Fund for 2018/19

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

This item was brought forward with the agreement of the Chair.

 

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented the annual audit plan for Lancashire County Pension Fund for 2018/19. The plan set out the risks and issues and had been agreed with officers and the Pensions committee earlier this year.

 

Resolved: That the External Audit plan for the audit of Lancashire County Pension Fund for 2018/19 and the fees therein, be approved.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


20/05/2019 - External Audit - Lancashire County Council Audit Plan 2018/19 ref: 17015    Recommendations Approved

The Annual Audit Plan for Lancashire County Council for 2018/19

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

This item was brought forward with the agreement of the Chair.

 

Robin Baker, Director and Engagement Lead and Angela Pieri, Engagement Manager, representing Grant Thornton, the county council's external auditors, presented the annual audit plan for Lancashire County Council for 2018/19.

The plan set out the auditor's understanding of the issues and risks the council faced and the nature and scope of work that would be carried out to discharge their responsibilities.

 

It was clarified that:

 

·  The risks around the audit opinion were consistent with local authorities of this size and nature.

·  Materiality had been set at £32 million, which was the same as previous years.

·  In terms of value for money responsibilities, the principal issues to be considered were regarding financial sustainability, which reflected the financial pressure all authorities currently faced. Another consideration was the internal controls which had previously been identified as a risk area and the positive opinion provided by the head of internal audit would be acknowledged.

 

Resolved: That the External Audit plan for the audit of Lancashire County Council for 2018/19 and the fees therein be approved.

Divisions affected: (All Divisions);

Lead officer: Debra Jones


20/05/2019 - Whistleblowing, Special Investigations and Counter Fraud Annual Report 2018/19 ref: 17019    Recommendations Approved

This annual report sets out the work completed and on-going to prevent, detect and investigate fraud and corruption within the county council.

Decision Maker: Audit, Risk and Governance Committee

Made at meeting: 20/05/2019 - Audit, Risk and Governance Committee

Decision published: 18/06/2019

Effective from: 20/05/2019

Decision:

(Exempt information as defined in Paragraphs 2, 3 and 7 of Part 1 of Schedule 12A to the Local Government Act, 1972.  It was considered that in all the circumstances of the case the public interest in maintaining the exemption outweighed the public interests in disclosing the information.)

 

Ruth Lowry, Head of Internal Audit, presented a report which reviewed the assessment of fraud risks and potential harm to the council from fraud and corruption. It was highlighted that the Internal Audit Service supported the council's management team in responding to instances of suspected fraud and undertook proactive work to identify and pursue indications of potentially fraudulent activity. This was done through corporate systems testing and via additional testing of other areas that are particularly susceptible to fraud.

 

Resolved:  That the annual report for 2018/19 on whistleblowing, special investigations and counter fraud be noted.

Divisions affected: (All Divisions);

Lead officer: Ruth Lowry


13/06/2019 - Lancashire County Council (Various Roads, Burnley, Hyndburn, Pendle, Preston, Rossendale, Wyre and West Lancashire) (Revocations and Various Parking Restrictions (February/April No1)) Order 201* ref: 17087    Recommendations Approved

Following investigations and formal public consultation it is proposed to make a Traffic Regulation Order to address anomalies in parking restrictions and to clarify, simplify and tidy up a number of discrepancies that have been identified in the Preston and Rossendale districts. In addition, new restrictions are proposed in the districts of Burnley, Hyndburn, Pendle, Rossendale, West Lancashire and Wyre. These restrictions will help to improve highway safety for all users and provide some amenity parking.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Brierfield & Nelson West; Burnley Central East; Burnley North East; Burnley South West; Mid Rossendale; Oswaldtwistle; Pendle Hill; Pendle Rural; Preston Central East; Preston North; Rossendale East; Rossendale South; Rossendale West; West Lancashire East; West Lancashire West; Whitworth & Bacup; Wyre Rural Central;

Lead officer: Chris Nolan, Tracey Price


13/06/2019 - Lancashire County Council and the Defence Employer Recognition Scheme ref: 17088    Recommendations Approved

Lancashire County Council signed the Armed Forces Covenant in November 2013 and has since implemented a number of policies in order to live up to the commitment it made more than five years ago.

 

It is proposed to strengthen the county council's role as an employer of members of the Armed Forces community through the preparation of a formal expression of interest for a 2020 Employer Recognition Scheme Gold Award. Where appropriate, this process may involve the adoption of new procedures to promote the interests of the Armed Forces community in Lancashire.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Kieran Curran


13/06/2019 - The County Council's Financial Position - 2018/19 Outturn ref: 17093    Recommendations Approved

This report provides details for Cabinet on the county council's 2018/19 revenue and capital outturn position.

 

The 2018/19 revenue position at the end of the year is net expenditure of £745.375m, which represents an in year underspend of £19.265m which is 2.52% of the revenue budget.

 

The revenue position includes significant levels of support from reserves that have previously been agreed. In some cases this is specific expenditure taking place because reserve/grant funding has been provided, however some funding is structural and recurrently required to support the revenue budget. In 2018/19 the structural reserve funding totalled £44.767m, primarily covering the funding gap, and if this support had not been available then expenditure would have exceeded income by £25.502m.

 

The capital delivery programme for 2018/19 totalled £124.170m with the programme delivering an outturn position of £120.514m, a variance to budget of £3.656m.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Kate Lee


13/06/2019 - Provision for Special Educational Needs ref: 17092    Recommendations Approved

To consider the development of a provision for special educational needs.

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as amended.

 

Lead officer: Stephen Belbin


13/06/2019 - A6 Corridor Works, Broughton, Restricted Parking Zone ref: 17082    Recommendations Approved

A Restricted Parking Zone is proposed within the centre of Broughton village. The zone would allow for waiting restrictions to be indicated by traffic signs alone, without the need for double yellow lines to be marked on the carriageway, which would otherwise have a negative impact on the improved public realm that is currently being implemented within the village.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Preston Rural;

Lead officer: David Davies


13/06/2019 - Proposed Changes to the Transport Capital Programme ref: 17091    Recommendations Approved

This report requests approval to re-purpose previously approved funding from the National Productivity Investment Fund programme to support a number of priorities aimed at reducing congestion.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: Burnley Central East; Burnley North East; Pendle Central; Preston City; Preston Rural;

Lead officer: Janet Wilson


13/06/2019 - Lancashire Wellbeing Service - Consultation Outcome ref: 17089    Call In Request Received (request to be considered by Health Scrutiny Committee)

At its meeting on 14 February 2019, Full Council approved a proposal to cease the Lancashire Wellbeing Service (SC610) which would save £2.010m by 2020/21, subject to full public consultation, with a final decision to be made by Cabinet taking into account the responses.

 

This paper outlines the results from public consultation, in the context of wider policy developments and equality analysis, ensuring Cabinet is provided with appropriate information when considering the proposal to cease the Lancashire Wellbeing Service.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to all the officers who assisted in producing the report, in particular the Equality Analysis report.

 

Divisions affected: (All Divisions);

Lead officer: Clare Platt


13/06/2019 - Works to Operational Premises ref: 17094    Recommendations Approved

This report outlines the capital works required at operational premises, in order to deliver remedial and repair works as well as suitability investment for operational delivery and health and safety.

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Lead officer: Sue Haworth, Emma Pearse


13/06/2019 - Choice of Accommodation, First and Third Party Top Ups and Discharge of Hospital Patients with Care and Support Needs - Implementation of the Care Act 2014 (Approval of Revised Adult Social Care Policies and Procedures) ref: 17083    Recommendations Approved

Following the introduction of the Care Act 2014, the county council has undertaken to review all adult social care policies, practice and guidance to ensure compliance. The following three new policy, procedures and guidance documents are now presented to Cabinet for approval:

 

  • Choice of Accommodation
  • First and Third Party Top Ups
  • Discharge of Hospital Patients with Care and Support Needs (excluding patients being discharged from mental health hospitals)

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Kieran Curran


13/06/2019 - Integrated Home Improvement Services - Consultation Outcome ref: 17086    Call In Request Received (request to be considered by Health Scrutiny Committee)

At its meeting on 14 February 2019, Full Council approved a proposal to cease the Integrated Home Improvement Service, subject to a full public consultation, with the final determination to be made by Cabinet taking into account the responses.

 

This report outlines the results from public consultation, in the context of wider policy developments and equality analysis, and provides appropriate information for Cabinet to consider the proposal to cease Integrated Home Improvement Service, resulting in an annual budget saving of £880,000. The Integrated Home Improvement Service also provides for delivery of Lancashire County Council's statutory obligation to provide 'minor adaptations', and therefore this element of the service will require procurement should the proposal go ahead.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to all the officers who assisted in producing the report, in particular the Equality Analysis report.

 

Divisions affected: (All Divisions);

Lead officer: Clare Platt


13/06/2019 - Delivering sleep-in services consultation outcome ref: 17084    Recommendations Approved

On 3 December, Cabinet made a decision in response to a successful legal challenge by Mencap in relation to payments for sleep-in services for adults with learning disabilities. Following this decision, the county council was asked by different providers if it would formally consult with all affected providers in relation to the proposed changes to sleep-in fees. Whilst ordinarily this is not a decision which the county council would consult on, Cabinet welcomed the opportunity to hear from providers on what this change would mean for people affected and undertook a formal consultation.

 

This report summarises the outcome of consultation and the county council's revised proposals in response to key issues raised. 

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as amended to replace the word 'assumption' with 'condition' where it appears in recommendation two.

 

Divisions affected: (All Divisions);

Lead officer: John Sleightholme


13/06/2019 - Moss Road Strategy ref: 17090    Recommendations Approved

Moss roads provide specific maintenance difficulties due to the nature of the land on which they are constructed. The moss roads perform a variety of functions to the communities they serve. The Moss Roads Strategy aims to classify each of the roads by virtue of the function it provides and support the prioritisation for schemes for the Capital Maintenance Programme.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Paul Binks


13/06/2019 - Health Improvement Services - Consultation Outcome ref: 17085    Call In Request Received (request to be considered by Health Scrutiny Committee)

At the meeting of Full Council on 14 February 2019, a proposal to remodel health improvement services (drug/alcohol, tobacco and healthy weight services) was approved, subject to a full public consultation, and with the final decision to be made by Cabinet based on the responses. The proposal was to:

 

  • Healthy weight services – cease the current Active Lives Healthy Weight (ALHW) contracts on 31 March 2020, reduce the value of the associated budget by £1.5m and to pursue a different offer which maximises the use of open spaces and digital opportunities.
  • Substance misuse rehabilitation – remodel services and reduce the value of the associated budget by £675,000.
  • Stop smoking services – remodel services.

 

Overall, the consultation responses highlight the important role played by health improvement services in achieving key public health outcomes across the county. In spite of the fact that the public health grant is reducing year on year, most of the respondents did not agree with the reduction in budgets for these services.

 

Details of individual service consultations are attached in Appendices A - H.

 

The nature of the services make it difficult to accurately identify the full implications for service users. However, discussions with various stakeholders have also highlighted some opportunities to mitigate some of these impacts by investing the remaining public health resources in partnership with the NHS, district councils and educational institutions.

 

In particular, implementation of the NHS long term plan (https://www.longtermplan.nhs.uk/) and the development of neighbourhood-based primary care networks provides an important opportunity to co-design the future place based public health services and enable the achievement of county council's vision to support long and healthy lives in Lancashire.

 

This is deemed to be a Key Decision and the provisions of Standing Order C19 have been complied with.

 

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report and recorded its thanks to all the officers who assisted in producing the report, in particular the Equality Analysis report.

 

Divisions affected: (All Divisions);

Lead officer: Clare Platt


13/06/2019 - Ceasing to Maintain a Specialist Provision for Special Educational Needs ref: 17099    Recommendations Approved

To consider ceasing to maintain a specialist provision for special educational needs.

Decision Maker: Cabinet

Decision published: 13/06/2019

Effective from: 19/06/2019

Decision:

The Cabinet approved the recommendation(s) as set out in the report.

 

Divisions affected: (All Divisions);

Lead officer: Helen Makinson


12/06/2019 - Proposed Amendments to the Highways Capital Programme

This report requests approval of a number of amendments to the Highways Capital Programme that are now required in order to meet emerging priorities and to respond to some unanticipated service demands.

Decision Maker: Cabinet

Decision due date: 11/07/2019

Divisions affected: (All Divisions);

Lead officer: Janet Wilson

Notice of decision: 12/06/2019

Anticipated restriction: Part I


12/06/2019 - Proposed Closure of Bleasdale CE Primary School

This report is seeking approval for the closure of Bleasdale Church of England Primary School with effect from 31 August 2019.

Decision Maker: Cabinet

Decision due date: 11/07/2019

Divisions affected: Wyre Rural East;

Lead officer: Paul Duckworth

Notice of decision: 12/06/2019

Anticipated restriction: Part I


12/06/2019 - Request Approval to Commence Procurement exercises

In line with the county council's procurement rules the report requests approval to commence the following procurement exercises:

(i) Tier 4 Substance Misuse
(ii) Provision of local and school bus services in Lancashire
(iii) Lancashire Urban Development Fund Manager
(iv) Asphalt Materials
(v) LRL - Long term hire of specialised plant equipment
(vi) LRL - Fleet Hire

Decision Maker: Cabinet

Decision due date: 11/07/2019

Divisions affected: (All Divisions);

Lead officer: Rachel Tanner

Notice of decision: 12/06/2019

Anticipated restriction: Part I


12/06/2019 - Community Asset Transfer Policy

A review of the county council's Community Asset Transfer Policy.

Decision Maker: Cabinet

Decision due date: 11/07/2019

Divisions affected: (All Divisions);

Lead officer: Pauline Burke, Mel Ormesher, Emma Pearse

Notice of decision: 12/06/2019

Anticipated restriction: Part I


12/06/2019 - Capital Strategy for Schools Condition Led Programme

Condition Led works to Schools

Decision Maker: Cabinet

Decision due date: 11/07/2019

Divisions affected: Accrington West & Oswaldtwistle Central;

Lead officer: Simon Smith

Notice of decision: 12/06/2019

Anticipated restriction: Part II  - view reasons


12/06/2019 - Samlesbury Aerospace Enterprise Zone

An update on proposals for the Samlesbury Aerospace Enterprise Zone

Decision Maker: Cabinet

Decision due date: 11/07/2019

Divisions affected: South Ribble East;

Lead officer: Chris Dyson

Notice of decision: 12/06/2019

Anticipated restriction: Part II  - view reasons

Explanation of anticipated restriction:
The report contains commercially confidential information relating to the delivery and development of the site


07/06/2019 - Proposed New Tendered Bus Service 280 Preston – Clitheroe - Skipton ref: 17081    Recommendations Approved

This report recommends that Lancashire County Council funds a partnership agreement to provide a full replacement bus service following the withdrawal by Rotala Preston Bus of local bus Service 280. This is to ensure the maintenance of a number of public transport links between Preston, Clitheroe and Skipton across a wide area of Ribble Valley and Pendle districts.

 

Decision Maker: Leader of the County Council

Decision published: 07/06/2019

Effective from: 07/06/2019

Decision:

The Leader of the County Council and the Deputy Leader of the County Council and Cabinet Member for Highways and Transport approved the recommendation(s) as set out in the report.

 

Divisions affected: Clitheroe; Pendle Rural; Preston South East; Ribble Valley North East; Ribble Valley South West; South Ribble East;

Lead officer: Ashley Weir


03/07/2018 - Minutes of the Meeting held on 24th April 2018 ref: 17077    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 03/07/2018 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 03/07/2018

Decision:

Resolved: That the Minutes of the meeting held on the 24th April 2018 are confirmed as an accurate record and signed by the Chair.


30/04/2019 - Chairs report on the Lancashire Local Pension Board Appraisal. ref: 17073    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

The Chair presented his report on the findings of the series of one to one meetings with members of the Board, Officers and the Chair of the Pension Fund Committee to discuss the operation of the Board over the last 12 months.

 

During consideration of the report clarification was sought regarding difficulties which some Board members had experienced when accessing the online secure Pensions Library. The Board also noted that the resignation of Mr R Harvey would leave a single Board member with responsibility for taking a lead on 'Investment Policy documents' and 'service providers governance'.

 

Resolved:

 

1.  That the trial of allocating particular areas of Board activity to selected Board members (as set out in the table below) be continued and individual members asked to take formal responsibility for leading discussions at future meetings.

 

Area

Includes

Members

Compliance with regulations and statutory guidance

TPR, LGPS, regulations

KH, CG

Communications

Engagement, Comms policy

CW, KW

Administration

KPIs, ABSs, admin breaches

YM, ST

IT

Fraud control, data protection, cyber

CW, Vacancy

Investment policy documents

ISS, Actuarial report, RI

ST, Vacancy

Service providers governance

LPP, custodian, audit

TP, Vacancy

Risk

Risk Register

CG, Vacancy

 

2.  That the Head of Fund be requested to notify members of the Board of any opportunities to either give presentations or write short articles in newsletters in order to publicise the role of the Pension Board.

 

3.  That arrangements be made for briefing sessions to be held at 1.30pm ahead of the Board meetings specified below

9th July, 2019 - record-keeping and reporting breaches of law.

21st April, 2020 - the legal and regulatory structure of the Fund.

 

4.  That arrangements be made for a social lunch at 1.00pm on the 15th October 2019 ahead of the scheduled meeting of the Board.

 

5.  That Mr Neville contact all members of the Board to ensure that they are able to access the information/guidance held in the secure Pensions Library.

 

6.  That at least one Employer representative and one Scheme Member representative from the Board be included among the interviewees when the Balanced Scorecard Report to evaluate the Local Pension Partnership’s activities is conducted.

 

7.  That Officers be asked to include a review of the administration KPIs provided by the Local Pension Partnership in the 2019 Workplan for the Board.

 


30/04/2019 - Annual Report 2018/19 ref: 17074    Recommendations Approved

The Pension Board's draft Annual Report for 2018/19

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

The Chair presented a report on the draft 2018/19 Annual Report which highlighted key activity undertaken by the Board over the last 12 months and included information regarding the attendance of Board members at meetings between July 2018 and April 2019, internal/external and online training received and the cost associated with the operation of the Board.

 

The Board discussed attendance and how the Fund had benefitted from activity over the year and it was suggested that the Chair consider making minor amendments to the wording of the report to clarify attendance and to emphasise how the Board's activities result in better outcomes for stakeholders.

 

Resolved:

 

1.  That, the draft 2018/19 Annual Report of the Lancashire Local Pension Board, as set out in Appendix 'A' to the report, is approved, subject to any minor amendments to be agreed with the Chair regarding clarification of attendance by members of the Board and how the Board's work leads to better outcomes.

 

2.  That once finalised the Annual Report referred to at 1 above be recommended to the Pension Fund Committee on the 21st June, 2019, for approval and inclusion in the Lancashire County Pension Fund Annual Report.

 

Divisions affected: None;

Lead officer: Mike Neville


30/04/2019 - Constitution, Membership and Terms of Reference of the Board ref: 17075    Recommendations Approved

The Constitution, Membership and Terms of Reference of the Lancashire Local Pension Board.

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

Mr Neville presented a report on the current constitution, membership and Terms of Reference of the Lancashire Local Pension Board and reminded members of the Board that they had been asked to review information in the Register of Interests and inform him of any amendments.

 

The Chair reported that Mr R Harvey had informed him that he wished to resign as a Scheme Member representative and on behalf of the Board the Chair thanked Mr Harvey for his contribution to the work of the Board since its inception in 2015.

 

The Board noted it was intended to review the Terms of Reference later in the year and it was suggested that consideration be given to making all appointments to the Board subject to an initial 4 years with an option for an extension of a further 4 years.

 

Resolved:

 

1.  That the decision of the full county council on the 28th February, 2019, to appoint Mr W Bourne as the independent Chair of the Lancashire Local Pension Board with effect from the 1st April, 2019, for an initial 2 years with an option for an extension for a further 2 years, is noted.

 

2.  That the resignation of Mr R Harvey, with effect from the 1st May, 2019, is noted and the Board place on record their thanks for his contribution to the work of the Board since its inception in 2015.

 

3.  That Officers undertake a recruitment and selection process to identify a suitable candidate to fill the vacancy for a Scheme Member representative on the Board as a result of the resignation referred to at 2 above.

 

Divisions affected: None;

Lead officer: Mike Neville


30/04/2019 - Minutes of the Meeting held on 29th January 2019 ref: 17076    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

Resolved: That the Minutes of the meeting held on the 29th January, 2019, are confirmed as an accurate record and signed by the Chair.

 


30/04/2019 - Regulatory Update ref: 17071    Recommendations Approved

Regular item regarding regulatory updates for Board members

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

Mr Smith, Technical Adviser Pensions for the LCPF, presented a report which updated the Board on the following pension regulatory matters.

 

·  Scheme Advisory Board cost management consultation.

·  Employee Contribution Bands 2019/20.

·  Fair Deal – Strengthening pension protection consultation.

·  Consultation on implementation of late retirement factors.

·  Exit credits

·  Exit payment reforms consultation.

 

Resolved: That the regulatory updates set out in the report and given at the meeting are noted.

 

Divisions affected: (All Divisions);

Lead officer: Colin Smith


30/04/2019 - Lancashire Local Pension Board Workplan ref: 17072    Recommendations Approved

Update to the workplan

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

A report was presented on the 2019/20 work plan which had been amended in accordance with the decision at the last meeting and approved by the Pension Fund Committee on the 29th March 2019.

 

It was noted that three documents had been due to be reviewed at the meeting and Mr Dobson confirmed that the Termination Policy had been reviewed in April 2018 and would be looked at again as part of the Funding Strategy Statement and no amendments were considered necessary to the current Governance Policy and Pensions Administration Strategy Statement.

 

The Board discussed data quality and agreed that in future an update should be presented to the meeting in January each year. It was also agreed that the update on the monitoring of KPIs scheduled for the meeting on the 14th January 2020 should also include the review of the administration KPIs provided by the Local Pensions Partnership, identified during the appraisal and agreed by the Board under the preceding item.

 

It was noted that the 2019 appraisal of the Board would be undertaken around the Board scheduled for the 14th January 2020 (as discussed at the previous meeting) and the Chair's draft report presented to the subsequent meeting.

 

Resolved: That subject to the following amendments the 2019/20 work plan for the Board is approved.

 

a)  A report on the data quality of the Fund to be presented to the Board on 14th January 2020.

b)  A report on the review of the administration KPIs for the Fund provided by the Local Pensions Partnership be presented to the Board on 14th January 2020.

c)  That the appraisal of the operation/effectiveness of the Board be carried out in January 2020 with a report on the findings to be presented to the subsequent meeting of the Board.

 

 

 

 

 

 

 

 

 

 

 

Divisions affected: None;

Lead officer: Paul Dobson


30/04/2019 - Feedback from members of the Board on pension related training, conferences and events. ref: 17069    Recommendations Approved

A report on training that members of the Board have received since the last meeting and gives individuals an opportunity to provide feedback on their experience.


Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

A report was presented on internal/external pension related training events attended by members of the Board since the last meeting. Individual Board members gave feedback on their experiences at the events which were all considered to have been informative and useful. It was also noted that some members of the Board had completed online training modules from The Pension Regulators Public Service toolkit.

 

Resolved: That the feedback on conferences and events attended by members of the Board since the last meeting is noted.

 

Divisions affected: None;

Lead officer: Mike Neville


30/04/2019 - Date of Next Meeting ref: 17067    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

It was noted that in accordance with a decision earlier in the meeting the next Board would be preceded by a 30 minute briefing on record keeping and reporting breaches of the law.

 

Resolved:

 

1.  That the next scheduled meeting of the Board to be held at 2.00pm on the 9th July, 2019, in Room CHG: 04 preceded by a 30 minute briefing on record keeping and reporting breaches of the law.

 

2.  That the Scheme Actuary be invited to attend the next meeting and give the Board a presentation on plans for the valuation.

 


30/04/2019 - Update on Part I presented to the Pension Fund Committee ref: 17070    Recommendations Approved

A report on the Part I items that were presented to the most recent Pension Fund Committee. The Head of Fund will update members of the Board on decisions taken in respect of the reports at the meeting

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

The Chair presented a report on matters considered by the Pension Fund Committee on the 29th March 2019 under Part I of the agenda.

 

The Board discussed the Lancashire County Pension Fund 2019/20 budget, Responsible Investment and the Discretions Policy Statement and noted that earlier in the meeting it had been agreed that a report on Data Quality be presented to the Board in January 2020.

 

Resolved: That the reports considered by the Pension Fund Committee on the 29th March 2019 under Part I of the agenda are noted.

 

Divisions affected: None;

Lead officer: Mike Neville


30/04/2019 - Report of the Advisory Group on implementation of the Service Improvement Plan ref: 17068    Recommendations Approved

A report from the Advisory Group established by the board at the meeting on the 29th January 2019

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

A report was presented on the outcome of the Advisory Group (established by the Board at the previous meeting) which had met the Deputy Director of Member Operations from the Local Pensions Partnership on the 6th March 2019 to discuss the implementation of the Service Improvement Plan.

 

In considering the report, the Board noted the constructive discussion which had taken place at the Advisory Group and the ongoing work being undertaken to improve and stabilise the pension administration service. However, the Board continues to be concerned about the content and accuracy of the data which it is shown, and its resulting inability to assure itself that the pension administration is continuing to provide value for money since it was transferred to LPP. The Board understands that LPP needs more time to complete the stabilisation of its operations but believes that there should, at an agreed point in the future, be an independent assessment of the control environment and overall value for money of this service. It was agreed that the Chair would discuss the Board's concern informally with the Chair of the Pension Fund Committee.

 

Resolved:

 

1.  That the comments of the Advisory Group, as set out in the report presented, be noted and taken into account by the Deputy Director of Member Operations at the Local Pensions Partnership when implementing the Service Improvement Plan.

 

2.  That the Board recognised there was still work to be done and continue to seek assurances regarding the quality of service provided by the pension administration service and, if appropriate, consider recommending in 6 to 12 months that an internal audit be undertaken to provide further assurance on the pension administration service.

 

Divisions affected: None;

Lead officer: Mike Neville


30/04/2019 - Update on Part II reports presented to the Pension Fund Committee ref: 17065    Recommendations Approved

A report on the Part II items which were presented to the Pension Fund Committee in February and March 2019. The Head of Fund will update members of the Board on the decisions taken in respect of the reports at the meeting.


Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Divisions affected: None;

Lead officer: Mike Neville


30/04/2019 - Update on LPP Transformation Plan ref: 17063    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019


30/04/2019 - Exclusion of Press and Public ref: 17066    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019

Decision:

Resolved: That the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraphs of Part 1 of Schedule 12A to the Local Government Act, 1972, as indicated on each item. It is considered that in all the circumstances the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 


30/04/2019 - Monitoring of KPIs for administration, complaints, governance and investments ref: 17064    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019


30/04/2019 - Breaches reported to Pension Fund Committee since the last meeting ref: 17062    Recommendations Approved

Decision Maker: Lancashire Local Pension Board

Made at meeting: 30/04/2019 - Lancashire Local Pension Board

Decision published: 05/06/2019

Effective from: 30/04/2019


05/07/2018 - Minutes of the Meeting held on 8th June 2018 ref: 17061    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 05/07/2018 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 05/07/2018

Decision:

Resolved: That the Minutes of the meeting held on the 8th June 2018 are confirmed as an accurate record and signed by the chair.


30/11/2018 - Programme of meetings 2019/20 ref: 17052    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 30/11/2018 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 30/11/2018

Decision:

Resolved: That the decision of the full Council on the 18th October 2018 to approve the following 2019/20 programme of meetings for the Pension Fund Committee is noted.

 

Friday 21st June 2019

Friday 20th September 2019

Friday 29th November 2019

Friday 6th March 2020

 

All meetings to start at 10.30am (preceded by a 30 minute briefing session) and be held in Committee Room 'C' - The Duke of Lancaster Room, at County Hall, Preston.

 


30/11/2018 - Exclusion of Press and Public ref: 17055    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 30/11/2018 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 30/11/2018

Decision:

Resolved: That the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraphs of Part 1 of Schedule 12A to the Local Government Act, 1972, as indicated against the heading of each item. It is considered that in all the circumstances the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


30/11/2018 - Date of Next Meetings (February 2019 and March 2019) ref: 17054    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 30/11/2018 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 30/11/2018

Decision:

The Chair informed the Committee that the Chair and the Chief Executive of the Local Pensions Partnership had been invited to attend the additional meeting which would be held at 10.00am on the 1st February 2019 in Committee Room 'C' – The Duke of Lancaster Room at County Hall, Preston, to consider the Local Pension Partnership budget for 2019/2020.

 

It was also noted that the next scheduled meeting would be held at 10.30am (preceded by a 30 minute briefing) on the 29th March 2019, in Committee Room 'C' – The Duke of Lancaster Room at County Hall, Preston.


30/11/2018 - Minutes of the Meeting held on the 14th September 2018 ref: 17047    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 30/11/2018 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 30/11/2018

Decision:

Resolved: That the Minutes of the meeting held on the 14th September 2018 are confirmed as an accurate record and signed by the Chair.


29/03/2019 - Lancashire County Pension Fund Performance Overview - December 2018 ref: 17044    Recommendations Approved

A summary of the investments at 31.12.18

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Divisions affected: None;

Lead officer: Paul Dobson


29/03/2019 - Investment Panel Report ref: 17043    Recommendations Approved

An update of the work of the Investment Panel

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Divisions affected: None;

Lead officer: Paul Dobson


29/03/2019 - Local Pensions Partnership Update ref: 17042    Recommendations Approved

A report from LPP on the activity of the partnership in the past quarter

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Divisions affected: None;

Lead officer: Abigail Leech


29/03/2019 - Lancashire County Pension Fund Employer Risk Report ref: 17045    Recommendations Approved

A presentation of the LCPF Risk Report written by LPP

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Divisions affected: (All Divisions);

Lead officer: Mukhtar Master


29/03/2019 - Exclusion of Press and Public ref: 17041    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

Resolved: That the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 12A to the Local Government Act, 1972, as indicated against the heading of each item. It is considered that in all the circumstances the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 


29/03/2019 - Feedback from members of the Committee on pension related training, conferences and events. ref: 17038    Recommendations Approved

An update on pension related training, conferences and events attended by individual members of the Committee since the last meeting.

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

A report was presented on the attendance by members of the Committee at various internal/external pension related training events which had taken place since the last meeting.

 

Feedback from the Chair and members of the Committee on individual events was presented with the LAPFF Annual Conference, the Strategic Investment Forum and the Local Authority Pension Fund Investment Conference all recommended for future attendance.

 

Resolved: That the report and feedback given at the meeting is noted.

 

Divisions affected: None;

Lead officer: Mike Neville


29/03/2019 - 2019/20 Workplan of the Lancashire Local Pension Board ref: 17037    Recommendations Approved

To provide details of the planned work of the LPB in the next financial year.

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

Mr Bourne, the Chair of the Lancashire Local Pension Board, presented a report on the 2019/20 Workplan for the Board and informed the Committee that the intention was to focus on communication/engagement activity ahead of the valuation.

 

Resolved: That the 2019/20 Workplan for the Lancashire Local Pension Board, as set out in the Appendix to the report presented, is noted and approved.

 

Divisions affected: None;

Lead officer: Paul Dobson


29/03/2019 - Lancashire County Pension Fund Training Plan 2019 ref: 17035    Recommendations Approved

Training Plan 2019

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

The Head of Fund presented a report on the 2019 Training Plan which set out the various options available during the year to meet the training needs of members of the Committee, including workshops, briefings, conferences and online training modules.

 

It was reported that the next scheduled workshop would be held at 2.30pm on the 2nd April 2019.

 

Resolved: That the 2019 Training Plan for the Pension Fund Committee, as set out in Appendix 'A' to the report presented, is approved.

 

Divisions affected: (All Divisions);

Lead officer: Mukhtar Master


29/03/2019 - Data Quality Report (Mercers) ref: 17036    Recommendations Approved

The Fund has recently commissioned the Scheme Actuary to prepare a report in relation to the quality of the membership data for the Fund. A summary of the report's finding is provided for the Committee to note.

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

The Head of Fund informed the Committee that the Scheme Actuary had been commissioned to undertake a review of the quality of the membership data for the Fund.

 

The Committee considered a summary of the findings of the review and noted that at a whole fund level the liability impact had been estimated as slightly reduced from the previous year, reflecting the positive impact of the Fund's data work over the year. With regard to common data the Committee discussed the figures relating to missing postcodes/age queries and noted that the Local Pensions Partnership was to undertake a project to address to slight increase in 2018.

 

It was also noted that the full report had been shared with the Local Pensions Partnership with a view to addressing the areas of main concern in conjunction with the normal scheduled processes due as part of the 2019 valuation.

 

Resolved: That the findings of the Scheme Actuary in relation to the quality of the membership data of the Fund, as set out in the report presented, is noted.

Divisions affected: (All Divisions);

Lead officer: Colin Smith


29/03/2019 - Lancashire County Pension Fund Discretions Policy Statement ref: 17031    Recommendations Approved

To note and approve an updated version of the Fund's Policy Statement,which has been prepared in accordance with the regulations and has been updated to reflect current practices and regulatory updates.

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

The Head of Fund informed the meeting that the Local Government Pension Scheme Regulations required the Administering Authority to prepare and keep under review its statements of policy concerning the discretionary areas of the Local Government Pension Scheme regulations.

 

It was reported that following a review a number of amendments were proposed to the current Discretions Policy Statement (as set out in Appendix 'A' to the report) in order to reflect current practices and regulatory updates.

 

Resolved: That the updated version of the Discretions Policy Statement for the Lancashire County Pension Fund, as set out at Appendix 'A' to the report presented, is approved.

 

Divisions affected: (All Divisions);

Lead officer: Colin Smith


29/03/2019 - Lancashire County Pension Fund 2019/20 Budget ref: 17033    Recommendations Approved

One year Fund budget for the year ending 31 March 2020

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

A report was presented on the one year budget for the Lancashire County Pension Fund for the year ending 31st March, 2020, which forecast that the net income available for investment (before accounting for changes in the market value of investments during the year) would be £13.3m.

 

In considering the report the Committee noted that following a review the level of recharges to the County Council had been increased in recognition of the increased use of Legal Services. The forecast reduction in contribution income from employers as a result of the accounting treatment of amounts paid in advance was also discussed and the reduction in property expenses set out in the budget was welcomed.

 

Resolved: That the Lancashire County Pension Fund budget for the year ending 31st March 2020, as set out in Appendix 'A' to the report presented, is approved.

 

Divisions affected: None;

Lead officer: Helen Gallacher


29/03/2019 - Lancashire County Pension Fund - Q3 2018/19 Budget Monitoring ref: 17034    Recommendations Approved

Monitoring report to highlight the variances between actual and budgeted financial results of LCPF for the 9 months ended 31 December 2018 and to update the financial forecast for Fund for the 2018/19 financial year.

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

The Committee considered a report on the financial results for the Fund during the period 1st April 2018 to 31st December 2018 and a comparison of those results with the budget for the same period, together with an updated forecast for the year to 31st March 2019.

 

Resolved:

 

1.  That the analysis of the variances between actual and budgeted results and the budgeted income/expenditure for the period 1st April 2018 to 31st December 2018, as set out in the report presented, is noted.

 

2.  That the forecast financial results for the year ending 31st March 2019, as set out in the report presented, is noted.

 

Divisions affected: None;

Lead officer: Helen Gallacher


29/03/2019 - Lancashire County Pension Fund - External Audit Plan 2018/19 ref: 17030    Recommendations Approved

The audit plan sets out the key risks that the external audit by Grant Thornton will focus on, together with the timetable for the audit and the fee.

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

Ms A Pieri, Senior Manager Engagement Manager from Grant Thornton, presented a report on the nature and scope of work to be covered by the 2018/19 Audit Plan and informed the Committee that meetings had already taken place with County Council Officers so that the auditors could familiarise themselves with the Fund.

 

It was noted that the planned audit fee was less than that for the previous year and Ms Pieri confirmed that the fee was in line with the scale of fees published by Public Sector Audit Appointments Ltd and did not represent a significant change in the scope of the audit.

 

Resolved: That the Audit Plan for 2018/19, as set out in the Appendix to the report presented, is noted.

 

Divisions affected: None;

Lead officer: Helen Gallacher


29/03/2019 - Responsible Investment Report ref: 17032    Recommendations Approved

Update on Responsible Investment Q4

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

A report was presented on how the Fund was supported to fulfil its commitment to long term responsible asset ownership in line with the approach set out in the Investment Strategy Statement and the Responsible Investment Policy approved by the Committee in March 2018.

 

The Committee discussed how impact assessments could be used to assess the economic, social, and environmental effects of the investment policy. It was also noted that the Global Equities Fund had significantly lower emissions than the benchmark as a result of investment decisions by active portfolio managers who incorporated material environmental, social and governance considerations (including climate change) into their evaluation of risk adjusted returns.

 

Resolved: That the update on responsible investment activity, as set out in the Appendix to the report presented, is noted.

 

Divisions affected: (All Divisions);

Lead officer: Mukhtar Master


29/03/2019 - Minutes of the Meeting held on the 1st February 2019 ref: 17029    Recommendations Approved

Decision Maker: Pension Fund Committee

Made at meeting: 29/03/2019 - Pension Fund Committee

Decision published: 05/06/2019

Effective from: 29/03/2019

Decision:

The Chair referred to the third part of the decision on the Local Pensions Partnership 2019/20 Strategic Plan and Budget and reminded members of the Committee that a response from the Partnership had recently been circulated for information.

 

Resolved:

 

1.  That the Minutes of the meeting held on the 1st February, 2019, be signed by the Chair.

 

2.  That any questions or comments from members of the Committee regarding the response from the Local Pensions Partnership in relation to the third part of the decision on the 2019/20 Strategic Plan and Budget be sent to the Head of Fund who will discuss the points raised with Mr G Smith, the Director of Strategic Programmes and Group Company Secretary.

 



14/05/2019 - Social Prescribing ref: 16977    Recommendations Approved

Report from Healthier Lancashire and South Cumbria Integrated Care System on social prescribing.

Decision Maker: Health Scrutiny Committee

Made at meeting: 14/05/2019 - Health Scrutiny Committee

Decision published: 24/05/2019

Effective from: 14/05/2019

Decision:

The Chair welcomed Linda Vernon, Healthier Lancashire and South Cumbria Integrated Care System (ICS); Kathryn Kavanagh, West Lancashire Clinical Commissioning Group (CCG) and Christine Blythe, Burnley Pendle and Rossendale Council for Voluntary Service (CVS).

 

The report presented provided an overview for developing the digital infrastructure to support local social prescribing programmes across the Lancashire and South Cumbria Integrated Care System (ICS).

 

The Committee provided feedback regarding the report and sought further clarification as follows:

 

·  It was explained that the Healthier Lancashire and South Cumbria ICS viewed social prescribing as a way of enabling people to access the wider community. NHS England described the process as a patient being referred to a link worker to guide them to resources in their area, such as social groups, in order to treat and prevent health issues. Digital social prescribing referred to the technology that could support the process, such as a robust and accurate directory of trusted services and platforms to assist healthcare professionals to make appropriate referrals.

 

·  The GP determined which services best serve patients in terms of health and the digital model explored how this can be achieved without the face to face interaction, when this is the preferred option for the individual. This would help to develop effective pathways that work well for local communities. The NHS long term plan had pledged to fund more link workers within primary care networks across England and their remit would include tackling motivational issues. GP time was still important to explore the problems presented, the best way to address them and how best to signpost the person. It was confirmed that currently in East Lancashire, the CVS link worker connected with the patient and agreed an appropriate personalised pathway. It was noted that not everyone wanted the GP face to face interaction and the digital platform would enable everyone to access social prescribing. Additional funding from East Lancashire Clinical Commissioning Group had enabled the CVS to promote community services.

 

·  Some members expressed concern that the model built expectations to prescribe to voluntary and community organisations that were not sustainable in the longer term due to lack of funding. The Institute of Fiscal Studies (IFS) had warned in a recent report on inequalities of the impact of social determinants on public mental and physical health. Such issues in society would benefit significantly from social prescribing. It was clarified that the NHS funding focus was on providing link workers, however there had to be community services to connect with to enable the initiative to work. Only 20% of health outcomes were related to health care and the rest were influenced by socio economic factors.  The CVS were also concerned regarding the impact on organisations as referrals increased. Grants had been made available to such services from CCGs and from other local businesses for social prescribing and further investment would be required, particularly for voluntary organisations. It was confirmed that the West Lancashire CCG also worked with the local CVS to enable a connection with the third sector and this was critical to the success of the initiative. The CCG were able to directly commission services with organisations that were able to provide a contract.

 

·  Some members expressed concern regarding the description as a sickness model rather than a wellness model, and suggested this initiative was duplicating work already in place at district council level. It was explained that the work had been commissioned as a result of people presenting at the GP with no medical issues and the initiative aimed to find an interface to address issues that couldn't be resolved in a short visit with the GP. The work built on collaboration and aimed to prevent duplication by sharing information, including the good work already in place and presenting this to the public. It was suggested that the information from the report be shared with district councils to enhance collaboration and prevent duplication of work.

 

 

In response to further questions it was confirmed that:

 

·  The list of social prescribing initiatives in the report provided an example of what was available but was not exhaustive.

 

·  Social isolation in rural communities and the importance of link workers having a good working knowledge of the community they work in had been considered to ensure effective social prescribing to the smallest groups and services. The model was co-produced with GP's and community groups to support a dual health programme.

 

·  Kendal Town Council had teamed up with Lancaster University to create a mobile device application called the 'Mobile Age App' which mapped the directory of services in the area against bus routes to determine the feasibility of accessing social prescribed services. It was anticipated this would identify any gaps in services and the transport infrastructure currently in place.

 

·  The digital work had been undertaken to empower those who preferred this, however it was clear this was not a viable solution for everyone. The digital platform would free up capacity for link workers and healthcare professionals for those who required face to face interaction. The initiative aimed to provide a spectrum of resources. The platform had been co-designed in conjunction with a consultation with service users representing groups such as Age UK to ensure individual needs were taken into consideration.

 

·  Members recommended building links with other local universities as well as Lancaster, such as the University of Central Lancashire and Edge Hill University.

 

Resolved: That

 

  1. The report giving an overview of key programmes of work for developing the digital infrastructure to support local social prescribing programmes across the Lancashire and South Cumbria Integrated Care System be noted.

 

  1. The Health Scrutiny Committee receive an update on progress with the programme of work in 12 months.

 

Divisions affected: (All Divisions);

Lead officer: Gary Halsall


14/05/2019 - The issue of Period Poverty and how it can best be addressed ref: 16978    Recommendations Approved

This report as requested by Full Council provides an outline of the issue of period poverty.

Decision Maker: Health Scrutiny Committee

Made at meeting: 14/05/2019 - Health Scrutiny Committee

Decision published: 24/05/2019

Effective from: 14/05/2019

Decision:

Andrea Smith, Public Health Specialist presented a report, providing an outline of the issue of period poverty and how engagement with the national government taskforce would further support a collaborative approach across Lancashire.

 

It was explained that the council were currently awaiting the outcome of the government taskforce recommendations before formulating its response.

 

In response to questions it was confirmed that:

 

  • It was not clear if the Council's Corporate Communications Group had been requested to carry out a campaign regarding period poverty or if Lancashire Youth Zone had been asked to assist in any campaigns or education programmes. However it was likely that both service areas would be involved in taking forward the outcome of the government's taskforce recommendations and a further update would be provided.

 

  • It would be beneficial to have a collaborative approach with district councils and other partners such as the providers of school nursing to the task force recommendations.

 

Members made the following observations:

 

  • The link between period poverty and pupils in receipt of free school meals was highlighted and a member shared their experience in a school working with students on formulating a plan on how best to address the issue. It was suggested that as central government had pledged funding for both primary and secondary schools an action plan could be presented to the Schools Forum.
  • With regard to addressing the stigma of period poverty, this should be with regard to people of all ages and gender.

 

  • Members requested more specific detail and information to enable measurement of success. It was confirmed that there was a link within the report for UK data and that the council would link with other counties to understand the issues around stigma and lack of knowledge. The positive work done in local business and groups to raise awareness was also referenced. 

 

Resolved: That

 

  1. The Leader of the Council and the Cabinet Members for 'Health and Wellbeing' and 'Children, Young People and Skills' give consideration to implement an education programme and campaign to address the issue of period poverty across all schools in Lancashire in partnership with Lancashire YouthZone, Lancashire Care Foundation Trust, Blackpool Teaching Hospitals Trust and VirginCare.

 

2.  CC Hennessy be appointed as rapporteur to report to the Health Scrutiny Committee on the activities of the Government's joint taskforce on period poverty in the UK.

 

 

Divisions affected: (All Divisions);

Lead officer: Dr Sakthi Karunanithi, Andrea Smith


02/04/2019 - Housing with Care and Support Strategy 2018 - 2025 ref: 16994    Recommendations Approved

To provide the Health Scrutiny Committee with an update on the implementation of the Housing with Care and Support Strategy

Decision Maker: Health Scrutiny Committee

Made at meeting: 02/04/2019 - Health Scrutiny Committee

Decision published: 24/05/2019

Effective from: 02/04/2019

Decision:

The Chair welcomed Lancashire County Council officers: Joanne Reed, Head of Service for Policy, Information & Commissioning (Live Well), Craig Frost, Policy, Information and Commissioning Manager (Age Well) and Julie Dockerty, Policy, Information and Commissioning Senior Manager.

 

The report presented provided an update on the implementation of the county council's Housing with Care and Support Strategy for 2018 – 2025.

The Committee provided feedback regarding the draft Strategy, as presented and sought further clarification as follows:

 

·  Members commented that the key investigations from the consultation centred on working with developers and service providers, rather than meaningful engagement with families. The consultation responses showed that only 21% of feedback on the draft strategy was from family members, members of the public or unspecified, meaning that the most vulnerable had not been reached for their comments. Officers countered that although the exact number of family members who had responded could not be confirmed, a significant number had been family members. Regular local meetings with stakeholders and family members had taken place to share information and establish common concerns and a number of mechanisms had been put in place such as a Transfer and Challenge group to engage those who would be affected. It was also confirmed that the initial work had been at a strategic level and this would be followed by more detailed work by Social Care officers regarding gathering information about individuals' circumstances for the next stage.

 

·  Concerns were expressed regarding the risk assessment of housing providers' finances which had been raised by the Care Quality Commission (CQC) and the Regulator of Social Housing. It was clarified that the district council partners would need to comment on this and that the county council were awaiting further guidance from central government regarding equity-linked supported housing.

 

·  The vision and strategic aims of the previous strategy had also committed to having at least one extra care scheme per district. Members asked why only a third of districts had implemented this.  Officers clarified that many of the issues causing a lack of confidence in the market from developers and registered providers, arising from welfare reforms had now been resolved. Districts were committed to developing extra care schemes and there was an enthusiasm to move forward and make investments.

The schemes relied on funding from Homes England and other partners. However Lancashire County Council may make a financial contribution for high priority areas, where there was a strategic need for a service which could not proceed without such a capital contribution.

 

·  Members stated that the focus of provision of extra care units for older adults should be prioritised according to need rather than aiming for an additional one per district. The report indicated that some districts already had some units in existence or were being developed, when others had none. Officers clarified that the county council was undertaking a needs analysis at both district and neighbourhood level to determine the number of care schemes required, in terms of risk and need according to health and social care data. The county council also needed to consider what land opportunities were available in the districts. The aim of one unit per district was a starting point and the additional needs analysis would highlight where more were needed.

 

·  Members requested that data detailing estimated numbers of units needed compared to the number already in existence or under development, be provided for the supported places for young adults with disabilities.

 

·  Members expressed concern that the data indicated that currently only 16.5% of need for older adult care units had been met and suggested that county council work with planning authorities (district councils) to ensure housing developers were required to provide a percentage of supported housing. In response to a question it was clarified that the flat scheme for younger adults with disabilities largely consisted of renovating existing buildings. Members commented that district councils need to be more involved at the planning stage and suggested including district council members on the Transfer and Challenge group.

 

·  Members asked how supporting services peripheral to the strategy, e.g. public transport, would be considered as part of the strategy. It was confirmed that access to facilities, either on site or close by would be built into the specifications to mitigate the risk of isolation.

 

In response to further questions it was confirmed that:

 

·  Work was being undertaken to identify the population profile per district. The county council had secured consultants from the Local Government Association to look at the approach to development and this included taking into account an environmentally sound methodology for provision.

 

·  Assistive technology would include a range of devices to assist with falls management and included mobile technology to support interaction in the community. There was an increased focus on introducing assistive technology and it was necessary that this was kept up to date. This gave an opportunity to support respite for family members by giving them peace of mind.

 

·  The county council had worked with L'Arche (a charity that offered support for adults with learning disabilities) on a flat scheme in Preston. It was acknowledged that housing schemes away from communities could be isolated, but conversely a scheme within a community had the potential for residents to be taken advantage of. Some would be integrated depending on the needs of the residents. The county council would act on the advice of providers and developers with the necessary expertise when planning sites and facilities.

 

The establishment of a task and finish group to review the strategy in more detail was suggested. In considering the suggestion it was felt that the Committee's Steering Group be asked to consider the request in the first instance.

 

Resolved: That the Health Scrutiny Committee;

 

1.  The intention to promote the development of more extra care schemes for older adults and flat schemes for younger adults with disabilities be supported.

 

2.  The request for a task and finish group to the Health Scrutiny Steering group to review the Housing with Care and Support Strategy in more detail be considered by the Health Scrutiny Steering Group at its earliest convenience.

 

3.  Noted with concern the discrepancies between planned development compared with the estimated units needed.

 

Divisions affected: (All Divisions);

Lead officer: Craig Frost


02/04/2019 - Whyndyke Garden Village Healthy New Town ref: 16995    Recommendations Approved

Report on the progress of Whyndyke Garden Village

Decision Maker: Health Scrutiny Committee

Made at meeting: 02/04/2019 - Health Scrutiny Committee

Decision published: 24/05/2019

Effective from: 02/04/2019

Decision:

The Chair welcomed Allan Oldfield, Chair of Healthy New Town Board and Chief Executive of Fylde Council and Lancashire County Council Officer Andrea Smith, Public Health Specialist.

 

The report presented provided an update on the NHS Healthy New Towns Programme, its inception and up to date position, as well as an overview on the proposed Whyndyke Garden Village Healthy New Town in the Fylde district and the development of Homes for Life Long Living.

 

In response to questions it was confirmed that:

 

·  Currently there were no elected members or health representatives from NHS Foundation Trusts on the Board, however this could be considered at the annual review of membership.  The board did link in with NHS providers and Clinical Commissioning Groups and representatives were involved and attended meetings depending on the relevance of the discussion to their expertise.

 

 

 

·  Five expressions of interest had been received from developers and all were aware of the inclusion of the ten healthy living principles in the Section 106 agreement and the additional implications of the project as outlined in the report.

 

·  Members stated that initiatives such as community park runs and working to increase physical activity in schools were already in place across the county and questioned whether this would be encouraged within the project. This was an NHS initiative and the Board would work with developers to design the area and use the environment to support healthy and sustainable methods of travel. Health initiatives would be piloted to engage the community.

 

·  With regards to timings, the design and infrastructure would be finalised with the developer once this was announced. Additional grants for an early community facility would also be discussed at this stage to promote community cohesion from the beginning.

 

·  The current plan was for 1450 properties to home in the region of 3,500-3,700 people. However this could increase as there was some adjacent commercial land that may not be required for its original intended purpose.

 

·  During initial planning, the Board had looked at best practice and learning points from other similar successful and unsuccessful preceding projects. The key learning point was influencing behaviour change in terms of self-care of physical, mental and spiritual wellbeing. The programme aimed to improve attitudes, behaviours and lifestyle in terms of health, including the use of digital resources.

 

·  Environmentally sound innovations were also included in the principals of the Section 106 agreement for both the properties and the public infrastructure. Homes for Life Long Living included adaptations such as digital 'plumbing' to ensure homes were enabled for digital assistance as and when needed. National funding would be accessed for change management, for example ensuring families and practitioners were upskilled to use assistive technology.

 

·  The position of the site meant that it would easily integrate into the wider network of other local cycle routes. It was requested that the paths were made multi-use to incorporate the needs of all non–motorised users, not just walkers and cyclists. Currently the Board was debating how the site could be linked to neighbouring communities as it was currently isolated by a motorway and dual carriageway.

 

It was noted that the Home for Life Long Living standard had not been embedded into all Lancashire district councils' Local Plans. Additionally, it was reported that not all district councils across Lancashire had been asked to embed the ten Healthy Living Principles into future Section 106 Agreements.

 

 

Resolved: That

 

1.  The achievements made by collaborative working with partners be acknowledged.

 

  1. In order to support Health in All Policies, the Cabinet Member for Health and Wellbeing give consideration to writing to all Lancashire's district councils, except Fylde requesting them to consider:

 

a)  Embedding the principles of Home for Life Long Living (adaptable homes standards) into their Local Plans.

 

b)  Embedding the ten Healthy Living Principles into future Section 106 Agreements.

 

c)  Ensuring that multi-user paths proposed in future developments cover all non-motorised users and also extend to the wider network.

Divisions affected: (All Divisions);

Lead officer: Andrea Smith


Business Review - April 2019    Recommendations Approved

Decision Maker: Lancashire Renewables Limited


Statutory Accounts & Annual Tax Return    Recommendations Approved