Decision details

Local Member Grants Scheme Annual Report

Decision Maker: Audit, Risk and Governance Committee

Decision status: For Determination

Is Key decision?: No

Purpose:

Under the Local Member Grants Scheme, each county councillor has a specific budget which they can spend to enhance the economic, social, and environmental wellbeing of people who live in their division.

Monitoring of the money awarded under the Local Member Grants Scheme is conducted by Democratic Services. This is an annual report to the Audit, Risk and Governance Committee on the outcomes of that monitoring activity, in line with the committee's responsibility for oversight of the county council's governance and risk management.

This annual report covers the period April 2022 to September 2023.

Decisions:

Josh Mynott, Head of Democratic Services presented the Local Member Grants Scheme Annual Report covering the 2022/23 and 2023/24 financial years.

 

It was noted that the 2021/22 monitoring information had not been included in this annual report, as there had been no updates to the figures reported at the committee's last meeting. For the 2021/2022 financial year, 102 out of 109 organisations had supplied evidence of expenditure for the money received under the grants scheme.

 

In response to a question, it was clarified that sometimes councillors did not approve grant applications if they had not been approached by the organisation beforehand, or if an organisation was applying to several councillors across a wide area. A councillor's reason for not approving an application had to be shared with Democratic Services when they made their decision.

 

It was noted that councillors were now informed when an organisation did not provide evidence of expenditure, and that monitoring of the grants awarded under the scheme was proportionate.

 

It was requested that a six-monthly update report be provided at the Audit, Risk and Governance Committee meeting in October each year.

 

Resolved: That

 

i)  The Local Member Grants Scheme Annual Report be noted; and

 

ii)  An update report be provided at the Audit, Risk and Governance Committee meeting on 14 October 2024.

 

Divisions Affected: N/A;

Contact: Hannah Race Email: Hannah.Race@lancashire.gov.uk.

Report author: Hannah Race

Date of decision: 22/04/2024

Decided at meeting: 22/04/2024 - Audit, Risk and Governance Committee

Accompanying Documents: