Agenda and minutes

Audit, Risk and Governance Committee - Appointments Sub Committee - Thursday, 1st August, 2024 2.00 pm

Members of the public are welcome to attend our meetings to watch them in person at any of the venues across the County. Publicly accessible meetings held in County Hall will be webcast, which means they are available to be watched live or recorded on our website. Please see our webcasting notice here. The Committee may, in certain circumstances, resolve to hold part of the meeting in private. If this is the case, you will be required to leave the meeting.

Venue: Exchange Room 2 - The Exchange - County Hall, Preston. View directions

Contact: Hannah Race

Items
No.	Item
1.	Apologies Minutes: None.
2.	Constitution, Membership and Terms of Reference PDF 116 KB View item 2. as DOC 103 KB View the background to item 2. View the decision for item 2. Minutes: The committee considered a report which set out its membership and terms of reference, following the Audit, Risk and Governance Committee's meeting on 22 July 2024. Resolved: That the constitution, membership and terms of reference of the Appointments Sub-Committee be noted.
3.	Disclosure of Pecuniary and Non-Pecuniary Interests Members are asked to consider any pecuniary and non-pecuniary interests they may have to disclose to the meeting in relation to matters under consideration on the agenda. Minutes: None.
4.	Independent Co-opted Member Appointment - Process and Role Information PDF 130 KB View item 4. as DOC 110 KB View the background to item 4. View the decision for item 4. Additional documents: Appendix A , item 4. PDF 192 KB View as DOCX (4./2) 151 KB Appendix B , item 4. PDF 180 KB View as DOCX (4./3) 92 KB Minutes: The committee considered a report which set out the proposed process, timescales and role information for the appointment of an independent co-opted member to the Audit, Risk and Governance Committee. During a period of discussion, it was agreed that: · The advert for the role should be shared with appropriate stakeholders and networks, including parish and town council clerks and the Lancashire Association of Local Councils. · The amount of the allowance should be removed from the job advert, while the Independent Remuneration Panel considered benchmarking information and finalised their recommendation. · The fourth bullet point of the Job Description be amended to add: "… by sustaining and enhancing the effectiveness of the Audit, Risk and Governance Committee." · The third bullet point of the Person Specification be amended to: "Integrity, objectivity, discretion, impartiality, and the ability to make decisions. · The eighth bullet point of the Person Specification be amended to add: "Technical expertise in…" · Upon their appointment, the independent co-opted member should be asked to complete a DBS check, as other members of the council did. It was noted that the independent co-opted member would be required to abide by the council's Code of Member Conduct and the Seven Principles of Public Life. The next meeting of the sub-committee would include officers' recommendation on applicants to shortlist and a proposed interview process. Resolved: That i) The process for the appointment of an independent co-opted member to the Audit, Risk and Governance Committee, as set out, be approved; ii) The schedule of Appointments Sub-Committee meeting dates, as set out, be approved; and iii) The role information and application form for the role of independent co-opted member, as amended, be approved.
5.	Date of Next Meeting Subject to agreement, the next meeting of the sub-committee will be held on Tuesday 17 September at 2.00 pm at County Hall, Preston. Minutes: It was noted that the next meeting of the Appointments Sub-Committee would be held on Tuesday 17 September 2024 at 2.00 pm at County Hall, Preston.