Decisions

John Davies, Head of Highways Network Management on behalf of Matt Townsend, Director of Highways and Transport took a decision to extend the current framework agreement for Tree Maintenance Services for a period of 12 months from 1^st May 2025 to 30^th April 2026 as allowed for in the terms and conditions of the framework agreement and the Council standing orders.

 

A decision to approve the procurements of Trees and Planting Products (Winter 2024) funded by the Local Authority Tree Fund.

Ridwan Musa, Head of Service, Highway Operations and Design took the decision as set out in the report.

County Councillor Jackie Oakes considered and approved a Local Member Grant of £500 to The Station Youth Hub – (C/O - Bacup Family Centre) towards the cost of resources and refreshments.

Route Reports have been engaged to undertake trials for AI Highways Safety Inspection for the past 12 months but requires additional time to fully appreciate its value. An extension of 18 months is required that coincides with the contract end date with Symology.

Ridwan Musa, Head of Service Highway Operations and Design, on behalf of Matt Townsend, Director of Highways and Transport, took a decision to extend the current AI pilot project for a further 18 months with the current provider Route Reports in line with the provided quotation.

A decision on the Household Support Fund 6.

Sakthi Karunanithi, Director of Public Health, Wellbeing and Communities, took a decision in consultation with the Cabinet Member for Resources, HR and Property (Deputy Leader), to approve the final detail of the scheme, and any subsequent Household Support Fund schemes in line with the principles set out and relevant government guidance.

As part of the normal process of service delivery, the approved highways capital programme now requires amendments to the street lighting programme to meet emerging priorities.

 

Head of Service is asked to approve the reallocation of funds within the Street Lighting Defects Programme. Details of the proposed reallocation is shown in appendix A. There is no change to the total budget.

 

It is proposed to reallocate funds within the programme to allow completed projects to be closed out.

 

The financial implications of the proposed changes detailed in the report can be accommodated within the overall approved programme allocations. There is no change to the overall budget. Details of the proposed changes in the programme are set out in the tables below. This item does not require cabinet approval.

Ridwan Musa, Head of Service Highway Operations and Design, on behalf of Matt Townsend, Director of Highways and Transport, took a decision to reallocate the funds within the Street Lighting Defects Programme, as outlined in the report.

Adjustment of budgets on 22/23 and 23/24 Footways programme.

 

Move £11,248.11 from PPMS13953 23/24 Unallocated to PPMS12499 22/23 Chapel house Road.

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport, took a decision to approve adjustments of budgets as set out in the report.

The Democratic and Member Services Manager, following consultation with County Councillor Stuart C Morris, Champion for Mental Health, approved a Champions Grant application for the reduced amount of £500 to Trinity Methodist and United Reformed Church towards the cost of seating and tables in the sensory garden.

 

The Head Of Service Democratic Services, following consultation with County Councillor Stuart C Morris, Champion for Mental Health, approved a Champions Grant application for the reduced amount of £500 to Trinity Methodist and United Reformed Church towards the cost of seating and tables in the sensory garden.

 

The Head of Service Democratic Services, following consultation with County Councillor Peter Britcliffe, Champion for Disabled People, approved a Champions Grant application for the reduced amount of £750 to Trinity Methodist and United Reformed Church  towards the cost of tables and chairs for the new café area.

 

The Head of Service Democratic Services, following consultation with County Councillor Paul Rigby, Champion for Parishes, approved a Champions Grant application of £1610 to Sabden Parish Council  towards the cost of picnic benches and planters.

 

County Councillor Joan Burrows considered and approved a Local Member Grant of £100 to Friends of Kingsfold Library towards the cost of of a singing duo for the Kingsfold Christmas Markets.

 

It is proposed to make a Traffic Regulation Order for the reasons as set out in Appendix 'C' and including the following:

 

• Amending the current Pedestrian Zone on High Street, Chorley from its junction with New Market Street to its junction with Cleveland Street.
• Implementing weight limits to control vehicular access to railway bridges that have been identified as having concerns regarding their structure.
• Revocations of restrictions that are no longer required.
• Amending existing Traffic Regulation Orders to match the restrictions as currently signed and marked on site.

 

Consultations

 

Formal consultation was carried out between 15 October 2024 – 15 November 2024 included advertising in the local press and notices being displayed on site. Divisional county councillors were consulted along with the council's usual consultees and the consultation documents posted on the council's website.

 

Notices were not placed at the locations of the existing restrictions where no material change to the restrictions as currently indicated on site are proposed.

 

Following formal consultation No Objections were received.

Peter Bell, Regulation and Enforcement Manager, on behalf of Matt Townsend, Director of Highways and Transport, took a decision to approve a Traffic Regulation Order for the reasons as set out in Appendix 'C', as set out in the report.

The Head of Service Service Democratic  Services, following consultation with County Councillor Paul Rigby, Champion for Parishes, approved a Champions Grant application of £240 to Brindle Parish Council towards the cost of a Christmas Tree for the Parish.

 

The former LCC PID&T Committee, at its meeting on the 8th September 1993, resolved, in respect of Biological Heritage Sites: 'that following consultation with English Nature, Lancashire Wildlife Trust, District Councils and other interested bodies, the County Planning Officer be authorised to finalise the guidelines and sites list and keep them updated'.

 

The document Biological Heritage Sites – Guidelines for Site Selection sets out the rationale and qualifying thresholds used to identify Biological Heritage Sites. Guidance published by Defra identifies the need for local site systems to be periodically updated and reviewed, with selection criteria based on knowledge of the distribution and abundance of the resource (national, regional and local), and trends for increase or decline in abundance and distribution.

 

The Fungi section of the Biological Heritage Sites Guidelines for Site Selection has not been revised since publication in 1998.

 

Since that time there has been growing global and national recognition of the importance of fungi rich grasslands. Sites rich in grassland fungi are scarce and threatened globally, and Britain has a high proportion of fungi rich grasslands within Europe. A number of fungi species occurring in this habitat are listed in the IUCN Global Red List of Threatened Species.

 

Fungi rich grasslands are now included within the suite of SSSIs (JNCC Guidelines for the Selection of Biological SSSIs, 2018) which allows for the statutory designation of a representative of the most important grassland fungi sites in England.

 

However, this habitat and associated suite of species is not covered by the 1998 Biological Heritage Sites guidelines.

 

The BHS team have been working to increase knowledge of the importance and distribution of fungi rich grasslands in Lancashire, in order to establish a meaningful threshold for selecting sites of at least County importance.

 

Based on this work and in liaison with Steve Hindle (grassland fungi expert at the National Trust), the North West Fungus Group, and BHS partner organisations, a BHS guideline to select fungi rich grasslands of importance in Lancashire has been written. This is presented in Appendix A.

Debbie King, Head of Environment & Climate on behalf of Jonathan Edwards, Director of Environment and Planning took a decision to approve the addition of a BHS guideline to select fungi rich grasslands of importance in Lancashire.

Following a query from the police regarding enforcement in the area, it was discovered that the current Prohibition of Driving except for access Order dating back to 1989 was implemented for the use of the old G.E.C. and Custom House and is now out dated to the properties in the area.

 

Channel Way eastbound is not a "through road" and only supplies commercial premises, therefore the restriction serves no purpose. Following discussions with the police it is now proposed to remove the Prohibition of Driving.

 

Consultations

 

Formal consultation was carried out between 25 October-2024 and 22 November-2024 which included advertising in the local press and notices being displayed on site. Divisional county councillors were consulted along with the council's usual consultees and the consultation documents posted on the council's website.

 

Following formal consultation No Objections were received.

Peter Bell, Regulation and Enforcement Manager, on behalf of Matt Townsend, Director of Highways and Transport, took a decision to approve the removal of the Prohibition of Driving at Channel Way, Preston, Preston City.

Award of tender to Stuart Taylor for supply of FS588 remote control flail mower following competitive tendering exercise carried out by Procurement.

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport, took a decision to approve award of contract to Stuart Taylors for FS588 flail mower following competitive tendering exercise.

County Councillor Rupert Swarbrick considered and approved a Local Member Grant of £528.90 to Friends of Longridge Library towards the cost of a home cinema projector and portable floor standing pull-up projector screen.

This report sets out a recommendation to approve the contract modification for the provision of care market management system.

Paul Lee, Director of Adult Care and Provider Services took a decision to approve the contract modification for the provision of care market management system, as set out in the report.

A decision on additional funding to complete the project at Longridge High.

David Cahill, Capital Programme Officer, on behalf of the Noel O'Neill, Director of Finance and Commerce took the decision as set out in the report.

County Councillor Eddie Pope considered and approved a Local Member Grant of £100 to Rufford Village Society towards the cost of annual festival Christmas lights on the tree switch on.

Resolved: That the press and members of the public be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 12A to the Local Government Act 1972.

 

It was considered that in all the circumstances, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Resolved: That the minutes of the Employment Committee meeting held on 10 September 2024 be confirmed as an accurate record.

A decision to apply provider support matrix - uplift 1 June to 1 December 2024.

Paula Hawley-Evans, Consultant in Public Health, on behalf of the Dr Sakthi Kurananithi, Director of Public Health, Wellbeing and Communities took the decision as set out in the report.

County Councillor Nikki Hennessy considered and approved a Local Member Grant of £250 to Ormskirk Clockwork Rotary towards the cost of an annual tea party for 90 older people.

County Councillor Hasina Khan considered and approved a Local Member Grant of £375 to PCC of St James Church Chorley towards the cost of  resources for a Messy Christmas Community Event.

 

The Chair welcomed County Councillor Ash Sutcliffe, Lead Member for Cultural Services and Skills, Dr Michele Lawty-Jones, Director, Lancashire Skills and Employment Hub, and Joanna O'Donnell, Project Manager to the meeting.

 

A presentation was provided to the committee on Skills Bootcamps funded by the Department for Education under the National Skills Fund. A total of £1.2m was allocated to Lancashire under Wave 3 for financial year 2022/23, £3m under Wave 4 in 2023/24 and £6.4m under Wave 5 (2024/25). It outlined the policy intent and features of the Skills Bootcamp programme, and progress against Waves 4 and 5 in Lancashire. A copy of the presentation is set out in the minutes.

 

Comments, suggestions and queries raised from the committee were as follows:

 

·  It was suggested that consideration be given to expanding the out of hours provision and where possible, utilising local community centre venues to help people access training who might otherwise be unable to attend during the daytime or were apprehensive about accessing training at large education establishments.

·  It was also suggested that consideration be given to linking training with local labour market intelligence to ensure that the need for it was there to ensure value for money.

·  It was explained that the programme was pan-Lancashire and had worked with district projects like Rossendale Works, recognizing the need for employment provision.

·  Officers highlighted the need to assess what skills local areas required the most in their job markets, as well as considering where employers were based. It was confirmed that district activity data on where interventions had taken place would be circulated to the committee at a later date.

·  Lancashire Skills and Employment Hub worked alongside The Prince's Trust through referrals of learners to ensure individuals were entering the right programme for getting them back into work.

·  Benchmarking exercises with areas across the country had shown similar trends in completion rates and job outcomes.

·  It was noted that learners who had completed the skills bootcamp, but subsequently had been employed in an alternative sector could not have been included in the data for employment outcomes.

·  It was recognised that the national targets for job outcomes were aspirational, and significant success had already been had in closing gaps in Lancashire's skills shortages and embedding social values.

·  Skills bootcamps had helped to redress stereotypes in certain industries and promote inclusivity amongst new workforces.

·  In formulating recommendations, it was suggested that members could assist with promoting the positive messaging on this work and requested that relevant information and social media links be provided to county councillors.

 

Resolved: That;

 

(i)  Relevant information and social media links to help county councillors promote Skills Bootcamps be provided.

 

(ii)  Data on where interventions had taken place by district be circulated to all members of the Environment, Economic Growth and Transport Scrutiny Committee.

 

(iii)The Cabinet Member for Education and Skills gives consideration to:

 

a.  Expanding the out of hours provision.

b.  Where possible, utilising local community centre venues to deliver training.

c.  Linking training with local labour market intelligence.

 

The Chair welcomed County Councillor Shaun Turner, Cabinet Member for Environment and Climate Change, and Debbie King, Head of Environment and Climate to the meeting.

 

A presentation was provided on Electric Vehicle charging infrastructure in Lancashire. It covered provision, likely future demand, and the emerging programme of delivery through the Local Electric Vehicle Infrastructure (LEVI) fund to scale up local provision, particularly supporting those residents who did not have access to off-street parking. A copy of the presentation is set out in the minutes.

 

In response to questions from the committee, the following information was clarified:

 

·  The method of connecting EV chargers to existing lampposts had been successfully trailed elsewhere in the country and it was confirmed officers were engaging with other councils to explore options. It was acknowledged that using pre-existing infrastructure would be beneficial.

·  On commercial opportunities, it was highlighted that as all transport authorities would have access to the LEVI fund, an attractive proposition for commercial buyers would be needed to secure investment in Lancashire. A full procurement process would have to be undertaken given the value of the work.

·  Officers confirmed that the point of providing the funding was so that rural areas would not be left behind from the private sector's roll out of commercially viable charge points.

·  Regarding the ongoing cable tray pilot scheme, it was noted that the ability to park outside one's own property to meet their charging needs formed part of the eligibility criteria for applicants. Dedicated parking spaces were not provided. Feedback from residents in the trail on access to their charging points and any tensions with neighbours would be valuable in the scheme's progression.

·  Members queried options available for residents of terraced housing rows with limited access to parking. Officers explained that there were different options and technologies such as implementing charging hubs on disused land to serve multiple houses on terrace rows were being explored.

·  On availability of public EV chargers, the committee was informed that some companies had introduced overstay charges on machines in attempts to manage misuse by customers. In addition, customers were able to check availability and book charging slots on the relevant mobile app.

·  The county council's charge points would be subject to parking enforcement through Traffic Regulation Orders. However, private companies would be responsible for regulating use of their own charge points.

·  Potential charging sites were being identified via mapping methodology and included locations such as village hall car parks and council owned land.

·  It was confirmed that flood risk zones were a consideration for the mapping process, and that safeguards were built into charge points – should they come into contact with water, they would automatically shut down to ensure customer safety.

·  Accessibility issues would be considered when deciding on EV charge point locations.

·  Consultation with local communities and councillors would form an important part of the short-listing stage to ensure chargers were in user friendly locations and would benefit residents.

·  Officers confirmed that work was focused on identifying a long list of sites and that current estimations for sharing potential locations and working on land permissions would take place in the new year.

·  It was noted that EV charging technology was rapidly evolving and going forward, updates to and replacement of chargers would be incorporated into new contracts with providers.

·  Concerns were raised on the 2030 deadline for 36% electric car ownership within Lancashire. Officers highlighted that with new vehicles coming onto the market, it was important to put the infrastructure in ahead of the demand to allow EV ownership to catch up.

·  It was confirmed that income revenue streams from the charge points the county council installed would form a part of the procurement specification.

·  Members queried the current distribution of EV chargers across the county. Officers confirmed that district specific data would be circulated to the committee at a later date.

·  It was confirmed that mapping work was being shared with district councils to avoid any duplications with local projects.

 

Resolved: That;

 

(i)  A breakdown of charge points by district be circulated to all members of the Environment, Economic Growth and Transport Scrutiny Committee.

 

(ii)  The proposals for potential locations be shared with all members of the Committee.

 

(iii)The Cabinet Member for Environment and Climate Change gives consideration to utilising all commercial opportunities available to the council in finalising the technical specification to procure an operator.

 

The Board was presented with the Work Programmes for the Scrutiny Management Board and the four scrutiny committees for 2024/25.

 

It was requested that agreement in principle be given to the Community, Cultural and Corporate Services Scrutiny Committee to establish an evidence day or task group to further investigate the partnership working topic scheduled for March 2025. It was noted that any such arrangement would need to be mindful of the upcoming pre-election period in March 2025 to ensure the work is completed in a timely manner. It was suggested if an evidence day/task group materialises that the terms of reference is shared with the Chair of the Scrutiny Management Board in the first instance.

 

Resolved: That the Scrutiny Management Board:

 

(i)  Scrutiny Management Board's own work programme and those of the four scrutiny committees for 2024/25 be approved.

 

(ii)  Request to establish an evidence day or task group to further investigate the partnership working topic in principle, be agreed.

 

(iii)  Update on the activity of the Political Governance Working Group be noted.

 

 

The Chair presented a report of the Councillor Support Steering Group, including its Constitution and Terms of Reference and an outline of activity from its recent meeting. It was noted that there was a request to increase the size of membership of the steering group from 9 members to 11 members.

 

Resolved: That the;

 

(i)  Increase in membership of the Councillor Support Steering Group from 9 to 11 members be approved.

 

(ii)  Membership, and Terms of Reference for the Councillor Support Steering Group be noted.

 

(iii)  Report of the Councillor Support Steering Group be received.

 

 

 

The Chair presented a report which outlined a Notice of Motion from the Full Council meeting held on 23 May 2024 relating to Mental Health in the Construction Industry. The Motion requested that the Scrutiny Management Board consider how to proceed and it was suggested that a rapporteur be appointed to investigate the matter further.

 

The Board agreed with this suggestion and, in his absence and subject to his agreement, County Councillor John Fillis was nominated to be appointed as the rapporteur on this matter.

 

Resolved: That, subject to his agreement, County Councillor John Fillis be appointed as rapporteur on behalf of the Scrutiny Management Board to carry out an investigation into the topic of Mental Health in the Construction Industry.

 

The Board was presented with the draft Annual Overview and Scrutiny Report for 2023/24 which would be presented to Full Council on 17 October 2024 and published on the council's website. The Chair thanked the scrutiny support officers for their work in supporting the function.

 

Resolved: That the Draft Overview and Scrutiny Report for 2023/24 be approved.

 

The Chair welcomed to the meeting Noel O'Neill, Interim Director of Finance and Commerce, Kate Lee, Head of Service Financial Management (Operational), Kashif Ahmed, Director of Strategic & Integrated Commissioning and County Councillor Alan Vincent, Cabinet Member for Resources, HR and Property (Deputy Leader).

 

Members were presented with a report on the tracking and delivery of savings agreed by Full Council in the current and previous financial years. It was highlighted to Members that £73 million of the £80 million predicted savings were achieved, and the savings for 2024/25 had increased by approximately £28 million. It was further highlighted to the committee that the Budget Savings Tracker would be brought to the committee every quarter, to ensure adequate scrutiny.

 

Comments and questions were as follows:

 

·  Concerns were expressed regarding what was felt to be above average pay increases for public sector employees and that subsequently, the Budget Savings Tracker would need to be reviewed as a result of this decision. It was highlighted to Members that the report was subject to change and funding from central government and through monitoring of spending, it would be adjusted accordingly.

·  Regarding Adult Services, Members highlighted that 42.29% of savings were in this Directorate, and the concentration of amber categories also fell under Adult Services. On whether these savings would be particularly difficult to achieve, It was highlighted that the largest part of the council's budget was in Adult Services, therefore this was a direct correlation. Members were reassured that a number of benchmarking exercises had been undertaken in Adult Services to ensure the development of cost-effective solutions.

·  It was queried if savings would be monitored through any Combined County Authority (CCA) arrangements in the future. It was highlighted to Members that the CCA would have its own governance structure, and therefore would be scrutinised independently of Lancashire County Council.

·  Regarding Education and Children's Services, it was queried if the 'Use of Resettlement Grant Income' service (reference ECS003) was ringfenced to young people new to the country and how this linked overall. Members were informed that more information on this would be circulated to the Board after the meeting.

·  Members were informed that virements were not easily achievable anymore, instead it was explained that savings were investigated to determine if these were a one off or permanent reduction and was a piece of work the Finance team was working on.

·  Members requested that a comparison be included in the Budget Savings Tracker along with more narrative on key savings to monitor progress. It was confirmed that this would be included in the next report to the Scrutiny Management Board.

·  It was explained to the Board that 'ECS005 - Funding MIT advisers through central schools block' saving under Education and Children's Services could no longer be funded and therefore, was in the red category of the report. Further information on the reasons for this were requested.

·  Regarding Appendix A, it was felt the table listed as 'all county council services' was too broad a description and it was queried what all council services referred to. It was acknowledged that more narrative was needed to reflect what was captured under this heading, but essentially it referred to services that affected all of the council e.g. in a cross-cutting way., The terminology would be reviewed for future reports.

 

Resolved: That the report be considered.

 

The Chair welcomed Noel O'Neill, Interim Director of Finance and Commerce, Kate Lee, Head of Service Financial Management (Operational, and County Councillor Alan Vincent, Cabinet Member for Resources, HR and Property (Deputy Leader) to the meeting to present the report on The County Council's Financial Position – 2023/24 Outturn.

 

It was highlighted to the Board that the report notes the council overspent by £5.22 million but that the balances were robust despite this. A significant factor in the overspend was reported to be due to the volatile market on recyclates as well as agency staff costs and integrated school transport costs. It was further highlighted that due to continued monitoring and good financial scrutiny, the overspend had been managed and fell throughout the year. Members were further made aware that there was a positive balance on school reserves in Lancashire. Many other local authority areas had negative balances in this regard due to increasing pressures of SEND provision.

 

Comments and Questions were as follows:

 

·  One member queried whether the individual Scrutiny committees could be given a similar report for the purpose of reviewing those savings that were marked as amber to provide a more detailed level of scrutiny. It was acknowledged that the scrutiny committees, rather than the Board should carry out such tasks as part of the scrutiny work, but that presenting financial reports such as these would not be necessary.

 

·  On  the relationship between the school reserves balance and how SEND provision was budgeted for, it was confirmed that the Children, Families and Skills Scrutiny Committee would be reviewing SEND matters as part of reports due to come to the September meeting.

 

Resolved: That the report be considered.

 

Members were presented with a report to consider a request from the Children, Families and Skills Scrutiny Committee to establish a deep dive session and working group on the emerging SEND Strategy for 2025-2028.

 

It was reported that the reason for the report being presented as an item of urgent business related to the need to expedite the matter and facilitate in-depth scrutiny in contributing to the development of the strategy during the further consultation and workshops stage in January 2025. As the next meeting of the Scrutiny Management Board was not due to take place until February 2025, it was agreed to be included as an item of urgent business for this meeting.

 

At its meeting held on 6 November 2024, the Children, Families and Skills Scrutiny Committee considered a report on the Development of a SEND Strategy 2025-2028.

 

The report set out emerging themes, priorities and next steps and invited the committee to consider how best it could engage with the development of the strategy.

 

The committee resolved to ask the Scrutiny Management Board to establish a Deep Dive session to discuss the emerging themes as outlined in the report and provide input into the development of the SEND strategy 2025-2028. The committee also resolved to ask the Board to consider establishing a Working Group for the purpose of providing long term input into SEND Strategy.

 

It was suggested that the request be agreed with proviso that the Chair of the Scrutiny Management Board reviews the terms of reference for the working group.

 

Resolved: That:

 

(i)  A Deep Dive session to discuss the emerging themes and give input into the development of the SEND Strategy 2025-2028 be agreed.

 

(ii)  The establishment of a working group for the purposes of providing long term input into the SEND Strategy be agreed subject to the terms of reference being reviewed by the Chair of the Scrutiny Management Board.

 

Members were informed that at the Full Council meeting held on 17 October 2024, consideration was given to a Notice of Motion submitted by County Councillor Matthew Maxwell-Scott on Banking Hubs. As part of this motion, it was resolved that:

 

'The Scrutiny Management Board be asked to set up a working group to consider how best to liaise with banking organisations with a view to devising a model plan to accelerate delivery of banking hubs in the worst affected areas in Lancashire'.

 

In considering the request, the Board felt that the proposed working group should report on its activities to the Scrutiny Management Board.

 

Resolved: That the request for a working group on Banking Hubs to be established be agreed and assigned to the Scrutiny Management Board to report on its activity.

The Board was presented with a report on the tracking and delivery of savings agreed by Full Council in the current and previous financial years.

 

Members were invited to ask questions and a summary is outlined below:

 

On forecasting demand in Adult Services, there was an understanding that a variety of models could be utilised to support future planning and subsequent cost, however previous experience had shown that models and assumptions were susceptive to levels of unpredictability which posed considerable challenge for the council. For example, the council was not aware of who, how many or what the associated costs of self-funders in residential care and their packages of care who dropped to statutory levels would be. Members were informed that complexity of need also presented significant costs, and this could not be predicted.

 

With regard to utilising data to drive responses to challenges and whether it was sufficient, it was reported that improvements in using data to inform decisions had been made and it was acknowledged that further improvements could be made.

 

It was acknowledged that prevention was key to supporting services moving forward and providing service users with more resource at a community level to address problems early.

 

On investing to save initiatives it was reported that there were three ongoing areas of activity. The first was on obtaining additional capacity within the reviewing team to pickup reviews at an early stage. The second initiative was responding to complex casework in relation to Section 117 of the Mental Health Act and Continuing Healthcare cases. It was reported that a number of cases were being passed on to the council when it was felt the responsibility rested with the local NHS. Such cases were being taken on by the council but were having a significant impact on the council's finances. The final area was to apply a short term investment through providing overtime to existing council staff instead of agency staff to assist with demand pressures.

 

With regard to budget planning, it was reported that officers were identifying where demand was needed through this process. However, it was highlighted that much of the work undertaken to identify savings across Adult Services was around how work could be done differently through identifying areas of good practice elsewhere and data. However, it was acknowledged that it might take longer to achieve the savings in this area than originally planned.

 

In considering whether any further scrutiny of savings was required, the Board felt this was not necessary at this stage. The tracker report was presented to all meetings of the Board and progress with delivery would be monitored accordingly.

 

Resolved: That the savings tracker and progress with delivery be noted.

 

Members were presented with a copy of the Medium Term Financial Strategy Update 2025/26 - 2026/27 for review.

 

It was noted that the 'On street Pay and Display' saving of -£0.397m (GET007) had been built back into the budget. Members recalled that Cabinet at its meeting held on 18 January 2024 agreed that, following representations from district councils and the Scrutiny Management Board, consultation would take place with the district council Leaders, and that their views would be fully considered by Cabinet before any proposals were developed further or implemented. Assurances were sought and it was confirmed that discussions were taking place with a small number of districts who expressed a possible interest in this matter.

 

Resolved: That the Medium Term Financial Strategy Update 2025/26 – 2026/27 be noted.

The Board reviewed the work programmes as presented in the agenda pack. It was noted that the two topics scheduled for 4 December 2024 Environment, Economic Growth and Transport Scrutiny Committee meeting were to be merged as one single item.

 

Resolved: That in considering the report, the:

 

(i)  Work programmes be agreed.

 

(ii)  Activity update on the Political Governance Working Group be noted.

 

(iii)Actions and assurances outlined at Appendix 'F' be noted.

The Board was provided with a report from the Health and Adult Services Scrutiny Committee to agree 'in principle' the establishment of a potential joint health scrutiny committee with Sefton Metropolitan Borough Council to review proposals arising from the NHS Shaping Care Together Programme.

 

It was reported that this arose from the 18 September 2024 meeting of the committee where the NHS Shaping Care Together Programme was discussed. The report established that the programme aimed to improve the provision of health and care in Southport, Formby, and West Lancashire and highlighted that the next phase was to review the urgent and emergency care provision. Any proposals for service development or change were required to be presented to the relevant health scrutiny committees (Lancashire County Council and Sefton Metropolitan Borough Council) with a view to identifying whether proposals signify a 'substantial variation' to current services.

 

The Board was advised the committee resolved that 'in considering the information presented, the Shaping Care Together Programme be agreed a substantial variation 'in principle', with a view to more detail on proposed options presented at a future meeting'. It was confirmed that a further report would be presented to the 13 December 2024 meeting of the committee, with a view to confirming that the proposals meet the substantial variation of services criteria, which would require a joint committee to be convened in January 2025, should Sefton Metropolitan Borough Council also agree a substantial variation of services.

 

To facilitate the convening of a potential joint committee in January 2025, the Board was asked to consider and agree 'in principle' to the establishment of a joint health scrutiny committee with Sefton Metropolitan Borough Council, pending outcomes from both committees in December.

 

Resolved: That in considering the report, the establishment of a joint health scrutiny committee with Sefton Metropolitan Borough Council be agreed 'in principle'.

County Councillor John Fillis introduced the report on the activity, findings and suggested recommendations on the implementation of a scored component concerning mental health, on all construction tenders following his investigation on behalf of the Scrutiny Management Board.

 

The Scrutiny Management Board was asked to support the following suggested recommendations:

 

That the Cabinet Member for Resources, HR and Property (Deputy Leader) gives consideration to:

 

1.  Amending existing questions within the Common Assessment Standard, used as evaluation criteria in tenders:

a.  To reflect a requirement for contractors to signpost employees to substance abuse support services as part of their internal policies.

b.  To reflect the requirement for contractors to make a commitment to initiatives equivalent to 'Building mental health in construction' and the 'Building Mental Health Charter'.

 

2.  At an appropriate time, reviewing responses provided to identify and compile good practice and refine the list of questions in the Evaluation Criteria to work with the industry towards a national standard.

 

3.  Carrying out a further review at an appropriate time, on how best to implement questions and processes on addiction including signposting to support services.

 

4.  Establishing a process to ensure employment assistance programmes are reviewed through contract management activity to ensure accountability and assurance that requirements are being met in the submission.

 

5.  Ensuring that sub-contractors are either signposted to support or can access the contractor's employee assistance programme.

 

In considering the recommendations, it was suggested that the Board records its thanks to County Councillor Fillis and the officers involved with the investigation and that this should be recorded in the minutes.

 

Resolved: That:

 

(i)  County Councillor John Fillis, Marie Demaine, Paul Fairclough, Gary Halsall, and Lee Harrington be thanked for their work in producing the report and formulating the recommendations.

 

(ii)  The findings and next steps outlined in the report be noted.

 

(iii)The suggested recommendations proposed by County Councillor John Fillis be supported and submitted to the Cabinet Member for Resources, HR and Property (Deputy Leader) for formal written response.

 

The Chair welcomed County Councillor Alan Vincent, Cabinet Member for Resources, HR and Property (Deputy Leader), Noel O'Neill, Interim Director of Finance and Commerce, Kate Lee, Head of Service Financial Management (Operational), Mark Howe, Director of Quality Improvement and Principal Social Worker to the meeting.

 

The Board was presented with a copy of the 2024/25 Quarter 1 Financial Monitoring Report as presented to Cabinet at its meeting held on 5 September 2024. The report provided an update on the 2024/25 revenue and capital financial position, as at the end of June 2024.

 

It was reported that the 2024/25 Quarter 2 Financial Monitoring Report was due to be presented to Cabinet at its meeting scheduled for 5 December 2024. Members raised a concern that the receipt of this report was not timely, and as such impacted on the effectiveness of a review by the Scrutiny Management Board. The Cabinet Member for Resources, HR and Property (Deputy Leader) agreed to ask the Political Governance Working Group to carry out a review on whether budget scrutiny was an appropriate function for the main scrutiny committees to undertake.

 

Members were invited to ask questions and a summary is outlined below:

 

On the challenges with funding to provide services, it was reported that there remained pressures across all key service areas such as adult services, SEND and school transport services. However, services continued to take steps to ensure that service requirements were met.

 

A number of questions were raised in relation to monitoring savings and processes in place. Officers sought to assure the Board that all identified and approved savings were closely monitored through Directorate Finance and Performance Boards. This included identifying mitigations required where there were delays in savings. This could include aspects such as in year one off savings via extra grants, and staffing vacancies. Members were advised that ongoing challenges with regards to achieving savings continued to be monitored closely. On whether the minutes of the performance boards could be shared with members, the Interim Director of Finance and Commerce agreed to consult the council's Monitoring Officer to confirm the position.

 

On the £2m procurement savings identified, it was highlighted that the savings were primarily related to commissioning and were regularly reviewed both internally and externally. Members were informed that contract management would be reviewed, which had been identified through an external audit undertaken.

 

With regard to a question on targets and working from home savings, including rationalisation of buildings, it was reported that a review was underway on building running costs and the production of a new property strategy to assess rationalising buildings and bringing services together to support and reduce a growing backlog of maintenance.

 

It was noted that in future, financial and performance reporting would be linked and scheduled for consideration by Cabinet at the same meetings throughout the year. There was a commitment to ensure both reports would be presented to the Scrutiny Management Board.

 

On a query raised concerning agency costs and staffing in Adult Services, it was reported that there has been an increase in staff leaving the authority. In addition, the recent staff survey has indicated some areas for improvement. There continues to be a need to look at reducing agency costs which was under discussion with the People Service. It was acknowledged that Adult Services continued to be under significant pressure due to rising demand, workload challenges and ability to respond, alongside the complexity of working with a number of partner agencies and the appropriate funding of services. However, it was reported that teams within the service continued to seek ways to work smarter and more cost effectively as well as staff engagement to raise awareness and seek feedback on cost pressures.

 

Resolved: That the Scrutiny Management Board welcomed the proposal to align the timing of the Corporate Performance and Financial Monitoring reports presented to Cabinet and this Board.

 

A decision to approve the award a tender for roofing works at White Ash School, Oswaldtwistle.

Noel O'Neill, Interim Director of Finance and Commercialisation, took the decision as set out in the report.

A decision to award a contract for the provision of security detection and response support.

Peter Lloyd, Director of Digital, took the decision as set out in the report.

County Councillor Stephen Clarke considered and rejected a Local Member Grant to LPM Dance towards the cost of specialist dance/movement classes for people with disabilities and a Christmas sharing event .

The reason for the rejection is County Councillor Clarke allocated his remaining budget to another project and has no funds remaining to support this organisation.

 

County Councillor Stephen Clarke considered and approved a Local Member Grant of £475 to 1307 Fleetwood Squadron RAF Air Cadets towards the cost of the cost of a presentation night and Christmas cadet party.

 

A decision on the approval of additional SEN School places using existing school classrooms. Financial approval using Higher Needs Budget.

Paul Richardson, Capital Programme Principal, took the decision as set out in the report.

Debbie King, Head of Service, on behalf of Jonathan Edwards, Director of Environment and Planning took a decision to approve the transfer of PROW budget from various project to 24/25 Reactive Works Programme.

 

That the Chief Executive, after consultation with the Leader of the Council, gives consent to the making of the Lancashire Combined County Authority Regulations 2024.

 

The proposals are being pursued as part of a s278 Agreement under the Highways Act 1980 as part of a new Care home facility development which will introduce further traffic movements around this area of Preston Lancaster New Road and the neighbouring Lancaster Road bus route. The purpose of the proposed bus stop clearways are for the promotion of sustainable transport and to support social inclusion for the new residents and reduced vehicle dependency.

 

Consultations

Formal consultation was carried out between 17 January-2024 and 16 February-2024 which included frontagers to the proposed location of the Bus Stop being notified and notices being displayed on site. Divisional county councillors were consulted along with the council's usual consultees. Following formal consultation two objections were received on the grounds that they wish the length of the bus stop to be shortened by 6 metres as detailed in appendix E.

Officer's Response

After consideration of the objections, officers believed that the request to reduce the box marking was achievable. Therefore, to help alleviate local concerns a modification to the lengths of the bus stop clearway markings was proposed, reducing the original 37 metre length as originally advertised (shown on Appendix B) to 27 metres in length as per the advertised modification (shown on Appendix D). Formal consultation of the modification was carried out between 9 October-2024 and 30 October-2024 which included notices being displayed on site. Divisional county councillors were consulted and original objectors notified. In response to the modification one objection has subsequently been withdrawn and no further responses have been received.

 

Peter Bell, Regulation and Enforcement Manager, took the decision to approve the proposed bus stop clearways.

 

Peter Bell, Regulation and Enforcement Manager, took the decision to approve the proposed speed limits.

 

A decision to approve the procurement of Trees and Planting Products which are funded by the Urban Tree Challenge Fund.

Ridwan Musa, Head of Service, Highway Operations and Design, took the decision as set out in the report.

A decision to renew the Acuma Solutions Limited - SAP Business Objects Support which offers a range of services to help users effectively manage and utilise their Business Intelligence (BI) platform.

 

Carol Groom, Head of ICT Strategy & Assurance, on behalf of Peter Lloyd, Director of Digital, took the decision as set out in the report.

A decision on provisions of each of the BSF Project Agreements and to recharge the PFI Contractors for the costs incurred.

Noel O'Neill, Interim Director of Finance and Commerce, took the decision as set out in the report.

Peter Bell, Regulation and Enforcement Manager, took the decision to approve the proposed No Waiting at Any Time restriction.

 

 

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve adjustments of budget.

 

Resolved: - That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 12A to the Local Government Act 1972.

Notice of Motion 1

 

In a revised Notice of Motion it was moved by County Councillor Charles Edwards and seconded by County Councillor Ged Mirfin that:

 

This Council understands that the removal of the charitable status of private schools and charging VAT on private school fees will be brought forward in the Labour Government’s Autumn Statement.

 

This Council believes this policy threatens the economic viability of Lancashire's 43 Private Schools, including Faith schools and SEND specialist units, and could lead to job losses for thousands of Lancashire residents including teachers and support workers.  

 

The likely impact of this policy is the displacement of hundreds of pupils back into the state sector as a direct consequence of families being unable to afford the massive hike in school fees that would inevitably result. 

 

This policy would not just affect private schools which of course would impact residents but also school place planning with increased pressure on Lancashire County Council, and it would also impact the Independent providers of SEND places, and the increased fees of those providers will inevitably fall on the Council to absorb.  

 

This Council therefore resolves to write to the Chancellor of the Exchequer and Secretary of State for Education and Skills and highlight the likely consequences of such a policy in Lancashire and strongly urge that the Government does not implement this measure.

 

On being put to the vote the Motion was CARRIED.

 

It was therefore:

 

Resolved: - That:

 

This Council understands that the removal of the charitable status of private schools and charging VAT on private school fees will be brought forward in the Labour Government’s Autumn Statement.

 

This Council believes this policy threatens the economic viability of Lancashire's 43 Private Schools, including Faith schools and SEND specialist units, and could lead to job losses for thousands of Lancashire residents including teachers and support workers.  

 

The likely impact of this policy is the displacement of hundreds of pupils back into the state sector as a direct consequence of families being unable to afford the massive hike in school fees that would inevitably result. 

 

This policy would not just affect private schools which of course would impact residents but also school place planning with increased pressure on Lancashire County Council, and it would also impact the Independent providers of SEND places, and the increased fees of those providers will inevitably fall on the Council to absorb.  

 

This Council therefore resolves to write to the Chancellor of the Exchequer and Secretary of State for Education and Skills and highlight the likely consequences of such a policy in Lancashire and strongly urge that the Government does not implement this measure. 

 

Notice of Motion 2

 

In a revised Notice of Motion it was moved by County Councillor Matthew Maxwell-Scott and seconded by County Councillor Ron Woollam that:

 

This Council recognises local bank branches provide vital services to local communities, particularly in rural areas and that the disappearance of bank branches from the high street disproportionately affects the vulnerable and older populations and that every step should be taken to maintain these services for local families, communities and businesses.

 

The Council notes that banking hubs developed through Cash Access UK and Link offer an important alternative to traditional high street banks. However, the council is concerned that the rollout of such services is not happening quickly enough. Currently 101 banking hubs across the UK have been announced with 4 in Lancashire but so far only 40 banking hubs have been opened with 1 in Lancashire.

 

Therefore this Council resolves to:

 

(i)  Ask the Interim Chief Executive to write to Cash Access UK and Link to support applications for banking hubs in Lancashire towns where there is an identifiable need and a suitable location has been identified.

(ii)  Ask the Scrutiny Management Board to set up a working group to consider how best to liaise with banking organisations with a view to devising a model plan to accelerate delivery of banking hubs in the worst affected areas in Lancashire.

(iii)  Ask that the report of the working group be presented at Cabinet.

 

On being put to the vote the Motion was CARRIED.

 

It was therefore:

 

Resolved: - That:

 

This Council recognises local bank branches provide vital services to local communities, particularly in rural areas and that the disappearance of bank branches from the high street disproportionately affects the vulnerable and older populations and that every step should be taken to maintain these services for local families, communities and businesses.

 

The Council notes that banking hubs developed through Cash Access UK and Link offer an important alternative to traditional high street banks. However, the council is concerned that the rollout of such services is not happening quickly enough. Currently 101 banking hubs across the UK have been announced with 4 in Lancashire but so far only 40 banking hubs have been opened with 1 in Lancashire.

 

Therefore this Council resolves to:

 

(i)  Ask the Interim Chief Executive to write to Cash Access UK and Link to support applications for banking hubs in Lancashire towns where there is an identifiable need and a suitable location has been identified.

(ii)  Ask the Scrutiny Management Board to set up a working group to consider how best to liaise with banking organisations with a view to devising a model plan to accelerate delivery of banking hubs in the worst affected areas in Lancashire.

(iii)  Ask that the report of the working group be presented at Cabinet.

 

Notice of Motion 3

 

In a revised Notice of Motion it was moved by County Councillor Sue Whittam and seconded by County Councillor Jeff Couperthwaite that:

 

This Council notes that 1,112 knives were taken off the streets of Lancashire during one week of targeted action in November 2023, and there has been an increase in knife crime across the whole country. In 2023 the Criminal Justice Bill was introduced to give police more powers to tackle knife crime. The Government has also introduced a new law preventing the use of zombie-style knives and machetes. 

  

This Council is aware that legislation alone cannot address the complex challenges of knife crime. A multi-agency approach is needed to remove dangerous knives from our streets and keep residents safe. 

 

This Council therefore resolves: 

 

(i)  To ask the Interim Chief Executive to write to the Home Secretary welcoming the new law to ban zombie-style knives and machetes which are known to be used in many gang related crimes.

(ii)  To ask the Interim Chief Executive to write to the Police and Crime Commissioner for confirmation that knife crime will continue to be a priority for the Police as per the previous Commissioner, and that Operation Centurion will continue with stop/search and stop/check as targeting those who carry these deadly weapons is vital in keeping people in Lancashire safe. 

(iii)  To ask the Community, Cultural and Corporate Services Scrutiny Committee to consider this Council's enforcement activity on the illegal sale of knives including to underage children, and opportunities for further communicating the danger of carrying knives. 

 

On being put to the vote the Motion was CARRIED.

 

It was therefore:

 

Resolved: - That:

 

This Council notes that 1,112 knives were taken off the streets of Lancashire during one week of targeted action in November 2023, and there has been an increase in knife crime across the whole country. In 2023 the Criminal Justice Bill was introduced to give police more powers to tackle knife crime. The Government has also introduced a new law preventing the use of zombie-style knives and machetes. 

  

This Council is aware that legislation alone cannot address the complex challenges of knife crime. A multi-agency approach is needed to remove dangerous knives from our streets and keep residents safe. 

 

This Council therefore resolves: 

 

(i)  To ask the Interim Chief Executive to write to the Home Secretary welcoming the new law to ban zombie-style knives and machetes which are known to be used in many gang related crimes.

(ii)  To ask the Interim Chief Executive to write to the Police and Crime Commissioner for confirmation that knife crime will continue to be a priority for the Police as per the previous Commissioner, and that Operation Centurion will continue with stop/search and stop/check as targeting those who carry these deadly weapons is vital in keeping people in Lancashire safe. 

(iii)  To ask the Community, Cultural and Corporate Services Scrutiny Committee to consider this Council's enforcement activity on the illegal sale of knives including to underage children, and opportunities for further communicating the danger of carrying knives. 

 

Notice of Motion 4

 

It was moved by County Councillor Ash Sutcliffe and seconded by County Councillor Alan Cullens that:

 

Libraries Week is an annual celebration that highlights the transformative role of libraries and aims to showcase the central role libraries play in communities, emphasising inclusion, sustainability, social mobility, and community cohesion. This year, 'Green Libraries Week' runs from October 7th to 13th, focusing on climate and sustainability.

 

In Lancashire over the past 7 years, library provision has increased from 47 to 64 libraries – each providing a safe warm and welcome place in all of our communities. With over 2.5m visitors, 3.2m books loaned and 26,000 events delivered last year, they are invaluable hubs which should always be protected, and initiatives such as Libraries Week demonstrate just how vital they are in reaching across all sections of society on a range of important issues.

 

This council therefore resolves:

 

(i)  To ask the Interim Chief Executive to write to the Secretary of State for Culture, Media and Sport requesting that additional funding be made available so that we can expand Lancashire's award-winning library provision even further.

(ii)  To continue promoting our libraries as places of sanctuary for refugees, the lonely and the vulnerable.

(iii)  To write to all the Library Friends Groups thanking them for their continued support of our library service.

 

On being put to the vote the Motion was CARRIED.

 

It was therefore:

 

Resolved: - That:

 

Libraries Week is an annual celebration that highlights the transformative role of libraries and aims to showcase the central role libraries play in communities, emphasising inclusion, sustainability, social mobility, and community cohesion. This year, 'Green Libraries Week' runs from October 7th to 13th, focusing on climate and sustainability.

 

In Lancashire over the past 7 years, library provision has increased from 47 to 64 libraries – each providing a safe warm and welcome place in all of our communities. With over 2.5m visitors, 3.2m books loaned and 26,000 events delivered last year, they are invaluable hubs which should always be protected, and initiatives such as Libraries Week demonstrate just how vital they are in reaching across all sections of society on a range of important issues.

 

This council therefore resolves:

 

(i)  To ask the Interim Chief Executive to write to the Secretary of State for Culture, Media and Sport requesting that additional funding be made available so that we can expand Lancashire's award-winning library provision even further.

(ii)  To continue promoting our libraries as places of sanctuary for refugees, the lonely and the vulnerable.

(iii)  To write to all the Library Friends Groups thanking them for their continued support of our library service.

 

 

 

 

 

 

 

County Councillor Nikki Hennessy moved the report of the Lancashire Combined Fire Authority from its meetings on 24 June 2024 and 16 September 2024.

 

Resolved: - That the report of the Lancashire Combined Fire Authority, now presented, be noted.

 

County Councillor David Westley moved the report of the Overview and Scrutiny Committees from their meetings as follows:

 

-  Scrutiny Management Board (23 July 2024)

-  Children, Families and Skills (15 May and 9 September 2024)

-  Community, Cultural and Corporate Services (21 May and 26 September 2024)

-  Environment, Economic Growth and Transport (12 September 2024)

-  Health and Adult Services (8 May and 18 September 2024)

 

Resolved: - That the report of the Overview and Scrutiny Committees, now presented, be noted.</AI21>

<AI22>

 

County Councillor Michael Green moved the report of the Lancashire Health and Wellbeing Board from its meetings on 7 May 2024, 15 July 2024 and 3 September 2024.

 

Resolved: - That the report of the Lancashire Health and Wellbeing Board, now presented, be noted.

 

</AI22>

<AI23>

 

County Councillor Eddie Pope moved the report of the Pension Fund Committee from its meetings on 14 June 2024 and 13 September 2024.

 

Resolved: - That the report of the Pension Fund Committee, now presented, be noted.

 

County Councillor Phillippa Williamson moved the report of the Employment Committee from its meetings on 18 July 2024 and 10 September 2024.

 

Resolved: - That the report of the Employment Committee, now presented, be noted.

 

County Councillor Phillippa Williamson moved a report setting out a draft timetable of Full Council, Cabinet and Committee meetings for the period 1 June 2025 to 31 May 2026 and seeking approval to bring forward the meeting of Full Council on 29 May 2025 to 22 May 2025.

 

Resolved: - That:

 

(i)  The timetable of Full Council, Cabinet and Committee meetings for the period 1 June 2025 to 31 May 2026 inclusive, as set out at Appendix 'A' of the report, now presented, be approved.

(ii)  The meeting of Full Council currently scheduled for 29 May 2025 be brought forward to 22 May 2025, as set out in the report, now presented.

County Councillor Alan Schofield moved the report of the Audit, Risk and Governance Committee from its meeting on 22 July 2024.

 

Resolved: - That the report of the Audit, Risk and Governance Committee, now presented, be noted.

 

County Councillor Phillippa Williamson moved the report of the Urgency Committee setting out details of the decision taken by the Director of Law and Governance (the Monitoring Officer) under the county council's urgent business procedure on behalf of the Urgency Committee.

 

Resolved: - That the report of the Urgency Committee, now presented, be noted

 

County Councillor Phillippa Williamson moved the report of the Cabinet from its meetings on 6 June 2024, 11 July 2024, 5 September 2024 and 3 October 2024.

 

Resolved: - That the report of the Cabinet, now presented, be noted.

 

County Councillor Eddie Pope moved a report setting out the Lancashire County Pension Fund's annual report for the year ending 31 March 2024.

 

Resolved: - That the performance and state of the Lancashire County Pension Fund and investment activities for the year ending 31 March 2024 as set out in the report, now presented, be noted.

County Councillor Cosima Towneley moved a report setting out the recommendation of the Cabinet from its meeting held on 3 October 2024 in respect of the Lancashire Children and Young People's Plan 2024-2028.

 

Resolved: - That the Lancashire Children and Young People's Plan 2024-2028, as set out at Annex '1' of the report, now presented, be approved.

 

County Councillor Peter Buckley moved a report setting out the recommendation of the Political Governance Working Group from its meeting held on 26 September 2024 to update the Procurement Rules and the Committee Terms of Reference, plus any consequential changes to other sections of the Constitution, particularly the Scheme of Delegation to Officers and the Full Council Terms of Reference.

 

Resolved: - That:

 

(i)  The recommendation of the Political Governance Working Group at its meeting on 26 September 2024 to update the Procurement Rules and Committee Terms of Reference, as set out at Appendices 'A' - 'I' of the report, now presented, be approved.

(ii)  The Local Pensions Partnership Ltd Governance Panel Terms of Reference, as set out at Appendix 'J' of the report, now presented, be approved.

(iii)  The updated Scheme of Delegation to Officers, as set out at Appendix 'K' of the report, now presented, be approved.

(iv)  The update to the Terms of Reference for Full Council, as set out in the report, now presented, be approved.

(v)  The changes to the Constitution that have been made since the Annual Meeting on 23 May 2024, as set out at Appendix 'L' of the report, now presented, be noted.

County Councillor David Westley moved a report setting out the Overview and Scrutiny Annual Report for 2023/24.

 

Resolved: - That the Overview and Scrutiny Annual Report for 2023/24 as set out in the report, now presented, be noted.

County Councillor Alan Schofield moved a report setting out the recommendation of the Audit, Risk and Governance Committee from its meeting held on 22 July 2024, regarding an amendment to the Treasury Management Strategy 2024/25.

 

Resolved: - That the amendment to the Treasury Management Strategy 2024/25, as set out in the report, now presented, be approved.

Resolved: - That the Minutes of the meeting held on 23 May 2024 be confirmed and signed by the Chairman.

 

County Councillor Cosima Towneley moved a report setting out the recommendation of the Cabinet from its meeting held on 3 October 2024 in respect of the Lancashire Child and Youth Justice Plan 2024-25.

 

Resolved: - That the Lancashire Child and Youth Justice Plan 2024-25, as set out at Annex '2' of the report, now presented, be approved.

The Chairman informed Full Council that, in accordance with Standing Order B21.2, Item 6 - Report of the Employment Committee, was being brought forward to this point in the meeting.

 

County Councillor Phillippa Williamson moved a report setting out the recommendation of the Employment Committee from its meeting held on 18 July 2024 regarding the appointment of an Interim Chief Executive and Head of Paid Service together with the proposed appointment of a Returning Officer for elections of councillors to the county council.

 

Resolved: - That:

 

(i)  The recommendation of the Employment Committee, as set out in the report, now presented, to appoint Mark Wynn to the role of Interim Chief Executive and Head of Paid Service be approved.

(ii)  Subject to (i) above, Section 9.5 of the council's Constitution, which provides that the Head of Paid Service cannot be the Chief Financial Officer, be waived until a permanent appointment to the role of Chief Executive and Head of Paid Service is confirmed, as set out in the report, now presented.

(iii)  Subject to (i) above, the appointment of Mark Wynn as Returning Officer for the election of councillors to the county council be approved, as set out in the report, now presented.

County Councillor Anne Cheetham OBE considered and approved a Local Member Grant of £117.65 to Burnley, Pendle and Rossendale Council for Voluntary Service towards the cost of cost of painting and flooring the 'head office' building.

 

County Councillor Erica Lewis considered and approved a Local Member Grant of £495 to Strawberry Fields Training C.I.C towards the cost of practitioner training.

 

County Councillor Ged Mirfin considered and rejected a Local Member Grant to S.I.S – Strength In Struggles towards the cost of cost of workshops, refreshments, supplies and venue costs.

The reason for the rejection is the project date passed before we received a decision from County Councillor Mirfin.

 

County Councillor Alan Schofield considered and rejected a Local Member Grant to S.I.S – Strength In Struggles towards the cost of cost of workshops, refreshments, supplies and venue costs.

The reason for the rejection is the project date passed before we received a decision from County Councillor Schofield.

 

County Councillor Terry Hurn considered and rejected a Local Member Grant to S.I.S – Strength In Struggles towards the cost of cost of workshops, refreshments, supplies and venue costs

The reason for the rejection is the project date passed before we received a decision from County Councillor Hurn.

 

County Councillor Anne Cheetham OBE considered and approved a Local Member Grant of £200 to More in the Room CIC towards the cost of delivering a Safer Rossendale community safety scheme.

 

On 11/11/2024 Capital Board approved the reallocation of £140,000 funds within the Bridge Maintenance Capital Programme to address funding to repair the collapsed Burnley Road (Laund) retaining Wall.

 

In November 2022 the "Burnley Road Laund" Highway retaining wall supporting the A682 between Rawtenstall and Burnley collapsed into the adjacent river.

 

The A682 is part of the resilient route network and classified as a 3a priority main distributor road.

 

In early 2023 a project was established to enable temporary measures to be installed to prevent further collapse, protect public safety, safeguard essential utilities, and allow the road to remain open.

 

In July 2024 funding was allocated for the permanent repairs from residual funds within the retaining wall programme and unallocated funding within the Bridges Maintenance programme.

 

At that time, it was considered that the funding allocated would be sufficient to enable completion of the works however this is no longer the case. Forecast costs have increased due to the need for additional temporary works protection to high pressure water supplies to the Rawtenstall area. This has had an effect on the programme, meaning that works in the river will take longer with increased cost for dealing with higher volume of water running into the Winter period.

 

Works are currently ongoing with one lane of traffic under signal control. The site is barriered off with, no footway provision due to limited working area and there is still an open excavation to the river. It is in a safe condition but until the works are complete, it is vulnerable to further damage if water levels increase. The status of the route, the risk of disruption to infrastructure and the vulnerability of the site mean that this is the highest priority site currently in the bridges programme.

 

The anticipated cost of the proposed works has increased beyond those originally envisaged due to the proximity of major utilities and difficult ground conditions.

 

The current available budget is £173,059.02. The estimated total project cost going forward for delivering the work is approximately £310,000 and additional funding is required to allow the works to complete.

Ridwan Musa, Head of Highways Operations and Design, on behalf of the Matt Towsend, Director of Highways and Transport took a decision to reallocate £140,000 of funds within the Bridge Maintenance Capital programme to address the repair of Burnley Road (Laund) retaining Wall.

County Councillor Mark Clifford considered and approved a Local Member Grant of £1,725.22 to Cuerden Valley Park Trust towards the cost of creating a new Community Wildflower area.

 

A non-pecuniary interest was declared as County Councillor Mark Clifford is a nominated Director by Chorley Council.

A decision on the award of a contract for the provision of recruitment consultancy support for People Policy Lead role.

Deborah Barrow, Head of People Strategy, on behalf of the Lucy Thompson, Director of People took the decision as set out in the report.

A decision on Disposal of Leasehold land forming the gable elevation of 143 Market Street Chorley. DCO - 2425 -194.

 

Gary Jones, Estates Manager, on behalf of the Simon Lawrence, Executive Director of Growth, Environment, Transport & Health took the decision as set out in the report.

A decision on the transfer of budget on Urban, Rural, LDF £1.5 additional and LDF to clear unprocessed costs.

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to transfer budget as set out in Appendix 'A'.

 

Resolved: That the minutes of the meeting held on 3 October 2024 be confirmed as a correct record and signed by the Chair.

A decision on a contract award to Texthelp for the provision of software for reading and writing aid.

Carol Groom, Head of ICT Strategy & Assurance, on behalf of Peter Lloyd, Director of Digital took the decision as set out in the report.

A decision on the award of a contract for the provision of printing facilities.

Carol Groom, Head of ICT Strategy & Assurance on behalf  of Peter Lloyd,  Director of Digital took the decision as set out in the report.

A decision to renew a contract with Buchanan Computing Ltd for the provision of traffic management ad on-street parking software.

Carol Groom, Head of ICT Strategy & Assurance on behalf of the Peter Lloyd, Director of Digital took the decision as set out in the report.

A decision on a contract award for the provision of  Display Screen Equipment (DSE) Assessments and the Supply and Delivery of Ergonomic Chairs and Equipment.

Dr Sakthi Karunanithi, Director of Public Health, took the decision as set out in the report.

County Councillor Loraine Cox considered and approved a Local Member Grant for the reduced amount of £150 to Official Accrington Stanley Supporters Trust towards the cost of a mural for the football club.

 

The reason for reduction is County Councillor Cox has a high demanding for her funding and wishes to support as many organisation as possible.

County Councillor Munsif Dad BEM JP considered and approved a Local Member Grant for the reduced amount of £100 to Official Accrington Stanley Supporters Trust towards the cost of a mural for the football club.

 

The reason for reduction is County Councillor Dad would like to reserve funding to support as many projects in his division as possible.

 

his report seeks approval of the Medium-Term Financial Strategy for 2025/26 to 2026/27. The objective is to deliver a balanced budget over the period and the Medium-Term Financial Strategy identifies the actions required to achieve this position and the assumptions made. It has been prepared alongside the emerging Council Plan to reflect the ambitions of the Council withing the financial constraints of the sector. The detail is included in Appendix 'A'.

 

As part of this process underlying demand pressures and inflation assumptions have been challenged and reassessed. A rigorous review of the current 2024/25 budget has been undertaken to identify further efficiencies and opportunities to reduce expenditure. A review of savings already in the budget has also been examined to confirm the deliverability.

 

The report before Cabinet identifies a shortfall of £9.095m in 2025/26 but achieves a balanced position by 2026/27. It is summarised in the table below.

 

	2025/26 (£m)	2026/27 (£m)
Budget Requirement	1,167.878	1,198.919
Funding	1,158.783	1,198.919
Updated Budget Gap	9.095	0

 

To achieve this position based upon the demand and inflation assessments within the strategy, additional new savings of £24m in 2025/26 and £20.6m in 2026/27 are required. This is a challenge on top of the already planned service savings of £80m within the budget. Clear plans are being developed to deliver this position.

The Cabinet approved the recommendation(s) as set out in the report.

The objective of the Road Safety Strategy 2025-2027 is preventing harm, saving lives, and changing minds, in support of the ambition of 'Vision Zero' for Lancashire: that no one is killed or seriously injured on our roads, and to make Lancashire's roads safer for everyone.

 

Progress on the strategy will be reported on annually to the Cabinet Member for Highways and Transport.

 

This is deemed to be a Key Decision and the requirements of the council's Cabinet procedure rules (Standing Order C18, Consideration of Key Decisions) have been complied with.

The Cabinet approved the recommendation(s) as set out in the report.

The county council's Cohesion and Integration Strategy 2024 - 2028 (Appendix 'A' refers) was presented to the Community, Cultural, and Corporate Services Scrutiny Committee on 21 May 2024. All recommendations made by the scrutiny committee have been incorporated into the strategy.

 

The county council's Cohesion and Integration Strategy 2024 - 2028 will impact on services, partnerships and communities, and help to ensure that Lancashire is cohesive, inclusive and our communities are resilient.

The Cabinet approved the recommendation(s) as set out in the report.

The Head of Service Democratic Services, following consultation with County Councillor Paul Rigby, Champion for Parishes, approved a Champions Grant application of £800 to Old Laund Booth Parish Council towards the cost of a Parish Christmas Party for the over 70's.

 

Lancashire County Council has a legal obligation to publish a complaints and customer feedback report on social care statutory complaints on an annual basis. There are two statutory procedures, both different: one for children and young people's social care complaints and one for adult social care complaints.

 

A benchmarking comparison of data from the Local Government and Social Care Ombudsman is set out at Appendix 'A'.

 

The statutory children's social care annual report on complaints and feedback is set out at Appendix 'B'.

 

The statutory adult social care annual report on complaints and feedback is set out at Appendix 'C'.

 

The non-statutory report on complaints made through the Corporate Complaints Procedure, is set out at Appendix 'D'.

The Cabinet approved the recommendation(s) as set out in the report.

As part of the Lancashire Devolution Deal, the Ministry of Housing, Communities and Local Government will allocate a £20m capital settlement to Lancashire. The capital funding will support innovation-led growth and net zero ambitions across Lancashire.

 

In the absence of an established Combined County Authority, the Ministry of Housing, Communities and Local Government has determined that Lancashire County Council will act as the Accountable Body and distribute the funding to individual projects. This report therefore proposes that Cabinet approves that arrangement.

 

This is deemed to be a Key Decision and the requirements of the council's Cabinet procedure rules (Standing Order C19, General Exception to the Publication of the Intention to make a Key Decision) have been complied with. Compliance with Standing Order C18 (Consideration of Key Decisions) was not possible due to the notification from the Ministry of Housing, Communities and Local Government on payment timescales only recently being received.

The Cabinet approved the recommendation(s) as set out in the report.

In line with the county council's procurement rules, this report sets out a recommendation to approve the commencement of the following procurement exercise:

 

i) Supply and Delivery of Food and Drink Products

 

At the conclusion of the procurement process, any award of contract will be made under Section 9.52 (36) of the county council's Scheme of Delegation to Officers.

 

This is deemed to be a Key Decision and the requirements of the council's Cabinet procedure rules (Standing Order C18, Consideration of Key Decisions) have been complied with.

 

 

 

 

 

 

 

 

 

 

 

The Cabinet approved the recommendation(s) as set out in the report.

Paul Bond, Head of Governance, on behalf of Heloise McAndrew  Director of Law and Governance took a decision to extend the existing temporary digital autopsy agreement by up to £100,000.

 

Transfer of underspends form June 24/25 Drainage schemes to unallocated as per Appendix 'A'.

 

 

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve adjustments of budgets as set out in Appendix 'A'.

 

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve adjustment of budgets as requested.

 

County Councillor Hasina Khan considered and rejected a Local Member Grant to Lancashire TAAG Achievements.

 

The reason for rejection is the project date passed.

 

County Councillor Steven Holgate considered and rejected a Local Member Grant to Lancashire TAAG Achievements.

 

The reason for rejection is the project date passed.

The Democratic and Member Services Manager, following consultation with County Councillor Paul Rigby, Champion for Parishes, approved a Champions Grant application of £300 to West Bradford Parish Council towards the cost of three stone signs.

 

County Councillor Andrew Gardiner considered and approved a Local Member Grant of £120 to St John's Hospice, Lancaster towards the cost of 2 Virtual Reality (VR) Headsets, for use on our In-Patient Unit.

County Councillor Phillippa Williamson considered and approved a Local Member Grant of £120 to St. John's Hospice, Lancaster towards the cost of 2 Virtual Reality (VR) Headsets, for use on our In-Patient Unit.

 

County Councillor Erica Lewis considered and approved a Local Member Grant of £120 to St John's Hospice, Lancaster towards the cost of 2 Virtual Reality (VR) Headsets, for use on our In-Patient Unit.

County Councillor Jean Parr considered and approved a Local Member Grant of £120 to St John's Hospice, Lancaster towards the cost of 2 Virtual Reality (VR) Headsets, for use on our In-Patient Unit.

The Head of Service Democratic Services, following consultation with County Councillor Peter Britcliffe, Champion for Disabled People, approved a Champions Grant application for the reduced amount of £1500 to Deafway towards the cost of purchasing a Tiny Tablet.

 

County Councillor Steven Holgate considered and rejected a Local Member Grant to Sea Cadets Chorley.

 

The reason for rejection is the project date passed.

 

The committee considered the work programme for the 2024/25 municipal year, and an update on actions and assurances.

 

Resolved: That

 

1. The work programme for 2024/24 at Appendix 'A' of the repot be noted;
2. The information included in the reports for the 18 December 2024 meeting of the Committee be confirmed; and
3. The information provided as part of the actions and assurances to the Committee at Appendix 'B' of the report, be noted.

Resolved: That the minutes of the meeting held on 9 September 2024 be confirmed as an accurate record and signed by the Chair.

The Chair welcomed Tonya Harrison, Principal Social Worker, Louise Anderson, Director of Children's Social Care, Amy Ingham, Senior Family Support Worker/Apprentice Social Worker, and Briony Carter, Social Worker, to the meeting. County Councillor Cosima Towneley, Cabinet Member for Childrens and Families also supported the presentation of this item.

 

The report set out the progress made against the annual plan of the Principal Social Worker, as well as the progress made with regards to developing a highly skilled and stable workforce that could safeguard the children of Lancashire. A presentation was also given, a copy of which is attached to the minutes.

 

Comments and queries raised from the committee were as follows:

 

• The achievement of reducing social worker vacancies from 153 in 2022 to just 12 in 2024 was highlighted by the committee.
• The two social workers in attendance at the meeting, Amy Ingham and Briony Carter, were asked to share their hands-on experiences working as a social worker at the county council, and it was noted that they felt valued and supported during their training, which motivated them to continue supporting vulnerable families.
• The significance of creating a supportive and valued workforce was highlighted and it was noted that coffee and cake sessions were introduced to gather direct feedback from social workers, which in turn helped shape strategic approaches and workforce development.
• The committee inquired on the gender distribution among social workers, and it was noted that while the number of male social workers had increased over the years, the profession remained predominantly female. However, specific data could be shared with members of the committee, following the meeting.
• A career pathway had been developed to outline training and development opportunities. It was designed to be an interactive tool for practitioners to assess their performance and identify future career opportunities.
• The benefits of both face-to-face and online training were highlighted, and it was noted that while online training offered flexibility, especially post-pandemic, face-to-face training was crucial for social work due to the need for in-person interaction and shared learning.
• The number of social workers proficient in British Sign Language (BSL) was not known but could be provided to the committee at a later date.
• 49 social workers were recruited from overseas in the previous year and although their adjustment period took longer than expected, the county council remained open to international recruitment. However, it was noted that there were no immediate plans for further international recruitment at this time.

• It was noted that a glossary of acronyms for the report had been circulated to the committee, a copy of which is attached to the minutes.

 

The Chair thanked the Cabinet Members and officers for the report and for answering the committees' questions.

 

Resolved: That the following recommendation be shared with the Cabinet Member for Children and Families:

 

(i)  That the committee supported the ongoing work of the Principal Social Worker and invited them to return to give an update to the committee on an annual basis.

The Chair welcomed County Councillor Jayne Rear, Cabinet Member for Education and Skills, Paul Turner, Director of Education, Culture and Skills, Aby Hardy, Head of Education Improvement, and Cerys Townsend, Head of Inclusion, to the meeting.

 

The report presented provided an update on the development of the SEND Strategy 2025-2028. It was noted that at the last meeting of the committee, it was agreed that the SEND Strategy 2025-2028 would be provided to the next meeting of the committee and members would be given the opportunity to contribute and agree the proposed timescales, including what further scrutiny or wider member engagement of the strategy could be undertaken.

 

Comments and queries raised from the committee were as follows:

 

• It was suggested that a benchmarking exercise be conducted to review the actions of other local authorities and to examine the county council’s own past SEND inspections to identify potential areas for improvement.
• It was further suggested that a task and finish group be established to review emerging themes and provide feedback as the strategy developed, ensuring nothing was overlooked. It was also proposed to hold a Deep Dive Day to conduct a deep dive into the strategy as an alternative to forming a task and finish group.
• The priorities that the council must, should, and could achieve, as outlined in the report, were highlighted as a potential topic for discussion during the proposed Deep Dive Day to reassess their order. It was noted that the priority “Improve communication with families, provide impartial information, and enhance co-production,” although listed under the priorities the council must achieve, should be moved to the top of the list. It was also noted that "Enhance teacher confidence and support inclusive practices" was listed as a priority of what the council could achieve, when the committee felt this should be moved to what the council must achieve. The committee also questioned the realism of the priorities the council must achieve, considering previous reports that highlighted challenges such as the difficulty in recruiting qualified practitioners.
• The committee expressed concerns about the varying SEND strategies among different authorities and suggested that increased collaboration with other local authorities was needed to develop a unified, central strategy, especially for children who may be moved into neighbouring authorities. This would ensure the same systems were in place for those children, rather than being supported under different systems.
• The committee praised the visual appeal and layout of the North Yorkshire report, as set out at Appendix ‘C’ of the report, noting that it was both visually engaging and well-organised.

• Following a question raised on what the co-production model was referring to in the report, it was suggested that a briefing note on the co-production model be circulated to members of the committee.
• The committee emphasised the need for a summary within the strategy that outlined what had been provided, what was working well, and what was not. It was suggested that this could be addressed through an inquiry day or a task and finish group, and therefore it was proposed that both a Deep Dive Day and a Task and Finish Group be established to review the SEND Strategy and ensure the right approach was being taken for Lancashire.
• It was clarified that Lancashire children attending schools in other areas were held to the same high standards regardless of their location, ensuring consistent care and education.
• Committee members shared positive past experiences with SEND but also pointed out issues with timelines and parental engagement stemming from previous negative experiences. They emphasised the importance of breaking the cycle of fear among parents, who avoided schools due to their own negative childhood experiences, by increasing engagement through home visits or social outings. Additionally, the need for school staff to actively engage with pupils experiencing bullying was highlighted.

 

The Chair thanked the officers for the report and for answering the committees' questions.

 

Resolved: That

 

  (i)  The Scrutiny Management Board be asked to consider establishing a Deep Dive day to discuss the emerging themes as outlined in the report and give input into the development of the SEND strategy 2025-2028.

 

  (ii)  The Scrutiny Management Board be asked to consider establishing a Task and Finish Group for the purpose of providing long term input into SEND Strategy.

 

That the following recommendation be shared with the Cabinet Member for Education and Skills

 

 (iii)  Further information relating to the co-production SEND model be circulated to the Committee.

The Chair welcomed County Councillor Cosima Towneley, Cabinet Member for Children and Families, County Councillor Michael Green, Cabinet Member for Health and Wellbeing, Aby Hardy, Head of Education Improvement, and Nighat Parveen, Senior Manager Early Help, to the meeting.

 

The report provided an overview of the role and contribution of Family Hubs in supporting children aged 0-3 years. It also reviewed how Family Hub services had evolved to meet the needs of this age group and highlighted the early impact of those efforts on improving outcomes for young children. A presentation was also given, a copy of which is attached to the minutes. 

 

Comments and queries raised from the committee were as follows:

 

• Work had been done to engage hard-to-reach families by recruiting volunteers from the community, including oral health champions and male mental health supporters, to promote health messages. Additionally, communication with volunteer, community, and faith sectors helped disseminate information.
• Concerns had been raised about villages lacking public transport and, therefore, being unable to access services. It was noted that various bus services were free, but members were encouraged to contact officers if they were aware of any areas where this was not the case, to ensure no one was left behind.
• Concerns had also been raised about the overall take-up of services compared with the number of children being born, and whether this information could be collated and shared with the committee to identify any hard-to-reach families. It was noted that Family Hubs had strong connections with GPs, midwives, and other health services, ensuring families were referred to appropriate support networks at an early stage.
• There were plans to integrate registrar services within family hubs to increase accessibility and provide more information to the community. It was noted that positive feedback had been received from the Family Hubs where this service had already been implemented.
• The committee highlighted the need of ensuring information on nutrition and weight management was being provided by Family Hubs and it was noted that Family Hubs distributed a lot of information on this topic and that partner organisations would come in to deliver some of that content, depending on the nature and age of the children and young people they were working with. Additionally, a program called “Big Cook, Little Cook,” which focused on cooking healthy meals on a budget for families with limited disposable income, was highlighted as one of the services being offered.

 

The Chair thanked the Cabinet Members and officers for the report and for answering the committees' questions.

 

Resolved: That the following recommendation be shared with the Cabinet Member for Children and Families:

 

(i)  That further figures relating to the take up of Family Hubs as well as the most recent Family Hubs Dashboard be circulated to the committee.

County Councillor Hasina Khan considered and rejected a Local Member Grant to Rotary Clubs of Leyland, South Ribble and Preston South towards the cost ofRotary Youth Speaks Competition.

 

The reason for rejection is County Councillor Khan would like to reserve funding to support organisations and projects that benefit her division more directly.

 

County Councillor Jeff Couperthwaite considered and approved a Local Member Grant of £100 to Rotary Clubs of Leyland, South Ribble and Preston South towards the cost of Rotary Youth Speaks Competition

 

County Councillor Nweeda Khan considered and approved a Local Member Grant of £100 to Rotary Clubs of Leyland, South Ribble and Preston South towards the cost of the Rotary Youth Speaks Competition.

 

County Councillor Barrie Yates considered and approved a Local Member Grant of £100 to Rotary Clubs of Leyland, South Ribble and Preston South towards the cost of Rotary Youth Speaks Competition.

 

County Councillor Kim Snape considered and rejected a Local Member Grant to St Bedes PTFA towards the cost of subsidising a Year 6 residential trip.

The reason for the rejection is County Councillor Snape is reserving funding to support groups that she believes will benefit her division more directly.

 

County Councillor Steven Holgate considered and approved a Local Member Grant of £187.50 to St Bede's PTFA towards subsidising a Year 6 residential trip.

County Councillor David O'Toole considered and approved a Local Member Grant of £250 to Girlguiding Ormskirk and Skelmersdale Division towards the cost of membership fees for student volunteers.

 

County Councillor Nikki Hennessy considered and approved a Local Member Grant of £250 to Girlguiding Ormskirk and Skelmersdale Division towards the cost of membership fees for student volunteers.

John Davies, Head of Highways Network Management on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the balance of the £460,000 totalling £390k is approved in to the Capital Programme.

 

County Councillor Howard Hartley considered and rejected a Local Member Grant to Colne Citadel towards the cost of 'Bingo for All'.

 

The reason for rejection is County Councillor Hartley is reserving funding for organisations and projects that will benefit his division directly.

County Councillor Jenny Purcell considered and rejected a Local Member Grant application to Colne Citadel towards the cost of 'Bingo for All'.

 

The reason for rejection is County Councillor Purcell wishes to be contacted by a group prior to them submitting an application to her funding and was not approached by the group.

 

John Davies, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the reallocation of funds for drainage and resurfacing.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the order for the provision of the introduction of a shortened extent of derestricted speed limit along New Road, Burnley.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the introduction of a new pedestrian crossing adjacent to the Primary School.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the removal and revoke the School Entrance Markings is required to allow for the required zig-zag markings.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve to introduce double yellow lines to prevent obstructive parking behaviour.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the 'No Entry Except for Buses' restriction for the turnaround area for buses.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the introduction of a bus stop clearway on New Quay Road, Lancaster.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the proposal is to remove the 'No Waiting Mon-Fri 8am-6pm' and limited waiting bay restrictions and to introduce double yellow lines.

 

Peter Bell, Regulation and Enforcement Manager, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to approve the proposal to reduce the length of the existing One-Way restriction on Golgotha Road.

 

County Councillor Andrea Kay considered and approved a Local Member Grant of £500 to Fylde Coast Mens Shed CIC towards the cost of planters.

A decision on the award of a contract following the quotation process to Multevo LTD for the provision of tube removal M6 JCT 34/A683 Bay Gateway.

Ridwan Musa, Head of Service, on behalf of the Matt Townsend, Director of Highways and Transport took a decision to award tender to Multevo LTD following competitive exercise.

 

The Chair welcomed County Councillor Alan Vincent, Cabinet Member for Resources, HR and Property (Deputy Leader), and Lucy Thompson, Director of People, to the meeting. Two graduate apprentices, J Saunders and A Olagboyega also attended the meeting.

 

The report presented provided insights on the wider sector workforce, including providing an overview on specific pieces of work undertaken over the last year that would help the county council to further develop a culture of performance and accountability at leadership level. A presentation was presented to the committee to support the report, a copy of which is set out in the minutes.

 

Comments and queries raised from the committee were as follows:

 

·  The improvement in the council’s vacancy rate and how it compared with other authorities was discussed, including whether flexible working and working from home had an impact. It was noted that flexible working was not a one-size-fits-all solution, and some roles were more suitable for hybrid or home working than others. However, candidates often enquired about the organisation’s approach to flexible working, with the council aiming to accommodate most requests, subject to the type of job.

·  It was requested that a report be presented to a future meeting on recruitment, focusing on difficult-to-recruit roles across the various directorates of the council, including the challenges faced on recruitment such as the successes and failures in recruitment, as well as the market conditions that hinder recruitment efforts. It was also suggested that the report cover the recruitment strategies and proactive actions being used, such as recruitment events, advertisements, and leveraging existing employees to promote the organisation to potential candidates. The significant vacancy rate for social workers was also highlighted and it was suggested that a "deep dive" into the issues affecting social worker recruitment be undertaken.

·  The committee welcomed the information in the report on exit interviews and suggested that a deeper analysis of exit interview data was needed to identify any recurring themes and implement potential actions to reduce staff turnover. It was also highlighted that keeping experienced staff and supporting managers in retaining their staff was essential, and that there were plans to make exit interviews more accessible through the council’s Oracle Fusion system, ensuring confidentiality and better data reporting.

·  The introduction of stay interviews to understand why employees chose to stay with the council and how the organisation could meet their needs was also highlighted and it was noted that the primary reason for employees leaving the council was believed to be career development opportunities, rather than pay and conditions.

·  The committee requested more information on the lowest paid posts, such as what the posts were, within both the Growth, Environment, Transport and Health, and Resources Directorates be shared with the Committee. It was further requested if a report could be provided that included information on live staffing issues, such as long-term sickness absence, maternity, paternity, caring responsibilities and for the report to also cover employee assistance factors such as phased returns/reintegration, remote working and maintaining professional competency.

·  The two graduate apprentices present at the meeting were invited to introduce themselves and were asked about their initial impressions of the county council, the council's best features, and areas for improvement. The apprentices highlighted the positive work atmosphere and the training and development opportunities as some of the council’s best features and mentioned that the accessibility of County Hall was an area that could be improved for disability access. Following the discussion, the committee requested a briefing note be provided to provide an update on the National Graduate Management Trainee programme at the county council.

·  The committee requested for another briefing note to be provided on the definition of lean and agile in public sector and for the briefing note to cover aspects of culture and behaviour change.

·  The importance of recognising and promoting the flexibility and adaptability of the workforce in recruitment efforts was highlighted and it was suggested that these qualities should be incorporated into the report on recruitment.

 

The committee thanked the officers present for the detailed report presented.

 

Resolved: That;

 

i.  Reports on the following matters be presented at a future scheduled meeting of the Community, Cultural, and Corporate Services Scrutiny Committee:

 

a.  A report providing information on posts that are difficult to recruit to.

 

b.  A report on proactive actions taken to retain staff.

 

c.  A report providing information on live staffing issues, including long term sickness absence, maternity, paternity, caring responsibilities and for the report to cover employee assistance factors such as phased returns/reintegration, remote working and maintaining professional competency.

 

ii.  Information on lowest paid posts in the Growth, Environment, Transport and Health and Resources Directorates be shared with the Committee.

 

iii.  Briefing notes on the following matters be provided to the Committee:

 

a.  An update on the National Graduate Management Trainee programme at the county council.

 

b.  A note on the definition of lean and agile in public sector and for this to cover aspects of culture and behaviour change.

Resolved: That the minutes of the meeting held on 26 September 2024 be confirmed as an accurate record and signed by the Chair.

The committee considered the work programme for the 2024/25 municipal year, and an update on actions and assurances.

 

Sarah Robinson, the new Head of Asset Management, delivered a presentation on the Asset Management Service. It was explained that the purpose of the presentation was to introduce Sarah to the committee and outline the role and current priorities of the service, along with the Property Strategy in advance of a more detailed report being presented to the committee at its meeting scheduled on 12 February 2025 as set out in the work programme.  The report for the meeting in February 2025 would cover what data the county council collects and how it was used, information on occupancy, use and disposal, the strategic property process and decision making, as well as a progress update on the Property Strategy development. A copy of the presentation is set out in the minutes.

 

Comments and queries raised from the committee were as follows:

 

·  An officer Task and Finish Group had been established to deliver the aim of the property strategy and would report back to the Cabinet Member for Resources, HR and Property (Deputy Leader) on a regularly basis.

·  Members requested that the report to be presented at the committee meeting on 12 February 2025 should include information on the commercialisation of the council assets, the county council’s partnership arrangements with district councils and voluntary organisations.

 

Resolved: That

 

i.  The work programme for 2024/25 at Appendix 'A' of the report be noted.

ii.  The written response from County Councillor Peter Buckley, Cabinet Member for Community and Cultural Services to the Committee's recommendations on Creative Lancashire and Arts and the Creative Step Programme detailed in Appendix 'B' of the report be noted.

iii.  The information included in the reports for the 9 December 2024 meeting of the Committee be confirmed.

iv.  The information provided as part of the actions and assurances to the Committee with regard to future work programme items at Appendix 'C' of the report be noted.

The Head of Service Democratic Services following consultation with County Councillor Paul Rigby, Champion for Parishes, approved a Champions Grant application of £300 to Habergham Eaves Parish Council towards the cost of calendars for the over 80's.

 

The county council, as the highway authority, have held Civil Enforcement powers of parking restrictions in its various legislative forms since 2004.  Bus stop clearways are one such restriction that has been part of this enforcement program since then.

 

Buses form part of an important transport system that provides accessibility for the public, the ability to stop at the kerbside making accessibility easier and safer is a key part of the bus transport infrastructure.  The bus stop clearway is a key tool for the council to help facilitate this provision.

 

A bus stop clearway is indicated on the highway as a yellow box marking and can, since 2002, be introduced without a corresponding Traffic Regulation Order.  A bus stop clearway or its permitted variants should undergo consultation prior to introduction, removal, and enforcement. 

 

Since the introduction of the TSRGD 2002 legislation has progressed and therefore the current Bus Stop Clearway Policy made in May 2004 requires updating. The new Bus Stop Clearway Policy outlines the process that will be followed by the council when introducing or removing a Bus stop clearway.

 

Following consultation with Democratic Services confirmation has been received that this can be progressed under the Scheme of Delegation as per Directors' power.

Matt Townsend, Director of Highways and Transport took a decision to approve the introduction and removal policy as set out in Appendix 'B' with immediate effect.

The Head of Service Democratic Services, following consultation with County Councillor Stuart C Morris, Champion for Mental Health, approved a Champions Grant application for the reduced amount of £500 to Beside You in Bereavement towards the cost of the printing an production of their bereavement booklet.

 

The Head of Service Democratic Services, following consultation with County Councillor Stuart C Morris, Champion for Mental Health, approved a Champions Grant application of £1500 to C.A.R.E.S towards the cost of their project to support families who have children with mental health.

 

County Councillor Kim Snape considered and approved a Local Member Grant of £100 to Chorley Women's Centre towards the improving accessibility to their centre building.

 

County Councillor Steven Holgate considered and approved a Local Member Grant of £250 to Chorley Women's Centre towards the improving accessibility to their centre building.

County Councillor Mark Clifford considered and rejected a Local Member Grant to Chorley Women's Centre towards the cost of improving access to the centre building.

The reason for the rejection is County Councillor Clifford alllocated his remaining grant funding to a different project.

 

County Councillor Aidy Riggott considered and rejected a Local Member Grant to Chorley Women's Centre towards the cost of improving access to the centre building.

 

The reason for rejection is County Councillor Riggott is reserving funding for other organisations within his division.

County Councillor Jayne Rear considered and approved a Local Member Grant of £100 to Chorley Women's Centre towards the cost of improving access to their centre building.

The Head of Service Democratic Services, following consultation with County Councillor Loraine Cox, Champion for Young People, approved a Champions Grant application for the reduced amount of £300 to Aawaz towards the cost of their trip to Blackpool.

 

County Councillor Nweeda Khan considered and rejected a Local Member Grant to Lancashire TAAG towards the cost of special monthly events.

 

The reason for rejection is County Councillor Khan wishes to support organisations that operate within her division.

County Councillor Nweeda Khan considered and approved a Local Member Grant of £125 to Lancashire TAAG Youth Committee towards the cost of creating a junior committee.

County Councillor Scott Cunliffe considered and approved a Local Member Grant of £150 to Blackburn Blind Sports towards the cost of new sports equipment.

County Councillor Peter Britcliffe considered and approved a Local Member Grant of £150 to Blackburn Blind Sports towards the cost of sport equipment.

County Councillor Mohammed Iqbal considered and rejected a Local Member Grant to Blackburn Blind Sports towards the cost of sport equipment.

 

The reason for rejection is County Councillor Iqbal believed the project would not benefit his constituents.

County Councillor Loraine Cox considered and approved a Local Member Grant of £150 to Blackburn Blind Sports towards the cost of sports equipment.

County Councillor Anne Cheetham OBE considered and approved a Local Member Grant of £150 to Blackburn Blind Sports towards the cost of sports equipment.

 

County Councillor Munsif Dad considered and approved a Local Member Grant of £150 to Blackburn Blind Sports towards the cost of sports equipment.

County Councillor Erica Lewis considered and rejected a Local Member Grant to Communities Together (CT) towards the cost of the Festival of Culture.

The reason for the rejection is the project date passed before we received a response from County Councillor Lewis and we cannot award a Local Member Grant retrospectively.

 

County Councillor Jean Parr considered and rejected a Local Member Grant to Communities Together (CT) towards the cost of the Festival of Culture.

The reason for the rejection is the project date passed before we received a response from County Councillor Parr and we cannot award a Local Member Grant retrospectively.

 

County Councillor Lizzi Collinge considered and rejected a Local Member Grant to Communities Together (CT) towards the cost of the Festival of Culture.

The reason for the rejection is the project date passed before we received a response from County Councillor Collinge  and we cannot award a Local Member Grant retrospectively.

 

County Councillor Kim Snape considered and rejected a Local Member Grant to The Camera Work CIC towards the cost of funding their Lancashire symposium project.

 

The reason for rejection is County Councillor Snape is in contact with other groups from her division for funding requests.