Agenda and minutes

Venue: Cabinet Room 'B' - The Diamond Jubilee Room, County Hall, Preston

Contact: Joanne Mansfield  Tel: 01772 534284, Email:  joanne.mansfield@lancashire.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies were received from County Councillor Atkinson.

2.

Disclosure of Pecuniary and Non-Pecuniary Interests

Members are asked to consider any Pecuniary and Non-Pecuniary Interests they may have to disclose to the meeting in relation to matters under consideration on the Agenda.

Minutes:

No pecuniary or non-pecuniary interests were disclosed.

3.

Minutes of the Meeting held on 15th October 2019 pdf icon PDF 205 KB

Minutes:

Resolved: That the minutes of the meeting held on 15th October 2019 be confirmed and signed by the Chair.

 

Matters Arising

 

Improvement in Occupational Therapy Performance and Disabled Facilities Grant Activity

 

CC Crompton had raised a question at the September CCPI meeting on whether there was a system in place whereby anybody due for hospital discharge could be matched up with the right adapted property for their needs. Sue Lott had confirmed she would take this matter up with the districts as they had the most contact with the registered social landlords, and that the outcome would be reported back to the Cabinet Committee.

 

Donna Talbot, Head of Service – Business Intelligence reported that a session was being held in March with District Councils where this issue would be discussed and that the outcome would be reported to the Cabinet Committee at their meeting in April.

 

4.

Corporate Risk and Opportunity Register Quarter 3 2019/20 pdf icon PDF 230 KB

Additional documents:

Minutes:

A report was presented by Paul Bond, Head of Legal and Democratic Services, providing an updated (quarter 3) Corporate Risk and Opportunity Register for the Cabinet Committee to consider and comment upon. The report also provided an update on a pilot that was being undertaken within Education and Children's Services to improve management information in relation to risk.

 

It was reported that, for this quarter, a new risk had been added in relation to the county council's relationship with the Lancashire and South Cumbria Integrated Care System. Details of this new risk were provided at CR13 in the updated Corporate Risk and Opportunity Register, set out at Appendix 'A'.

 

A summary of the key updates to the Register was provided in the report.

 

Cabinet Committee Members noted that Corporate Management Team had suggested that a review be undertaken on the way that risk information was currently presented, as it did not lend itself to decision making. In addition, it was suggested that a directorate level register would be useful, as the current service levels were difficult to digest.

 

A revised approach had therefore been developed that included reformatting the existing register and introducing a risk profile summary which would:

 

·  Clearly show target dates by which the risk rating would become acceptable.

·  Allow progress monitoring on a quarterly basis (using red, amber, green rating). This would highlight and provide the information on which management decisions could be made.

·  Provide clearer accountability for actions.

 

Paul reported that the revised approach was currently being piloted in Education and Children's Services and that this issue would be discussed at CMT next week. The new format would then be presented to the next Cabinet Committee meeting in April.

 

Resolved: That the Cabinet Committee on Performance Improvement note the updated Corporate Risk and Opportunity Register.

5.

Corporate Strategy Monitoring report – Quarter 3 2019/20 Performance Monitoring pdf icon PDF 305 KB

Additional documents:

Minutes:

A report was presented by Donna Talbot, Head of Service – Business Intelligence on Quarter 3 2019/20 performance monitoring.

 

The Cabinet Committee noted that performance indicators, associated targets and other relevant annual performance reports had been agreed by Cabinet on 6 February 2020, following consultation and review with Internal Scrutiny Committee and the Cabinet Committee itself, against the following five objectives of the Corporate Strategy:

 

·  Lancashire will be the place to live

·  Lancashire will be the place to work

·  Lancashire will be the place to prosper

·  Lancashire will be the place to visit

·  Lancashire will be the place where everyone acts responsibly

 

It was reported that monitoring against these indicators would form the content of future quarterly corporate performance monitoring reports to the Cabinet Committee.

 

The agreed performance indicators were set out at Appendix 'A' to the report, together with an indication of frequency of reporting, the responsible directorate, 2020/21 targets along with the current/latest level of performance and RAG rating.

 

Highlights of good performance included:

 

Lancashire will be the place to live

 

·  Percentage of children and young people who received targeted early help support from the Children and Families Wellbeing service which successfully met their identified needs.

·  Percentage of care providers in the community rated as Good or Outstanding – all Community Based provision (Lancashire County Council and non-Lancashire County Council maintained).

 

Lancashire will be the place to work

 

·  Number of e-downloads.

·  Number of volunteers in Libraries.

 

Lancashire will be the place to prosper

 

·  Number of jobs created by Boost.

 

Lancashire will be the place where everyone acts responsibly

 

·  Permanent admissions to residential and nursing care homes per 100,000 population aged 18-64 during the year.

 

However, the following indicators performing below the desired level included:

 

Lancashire will be the place to live

 

·  Average number of working days to repair a Lancashire County Council street lighting fault (including traffic management).

·  Percentage of Health Checks undertaken.

·  Percentage of adults and older people whose desired safeguarding outcomes are met.

 

Lancashire will be the place to work

 

·  Proportion of children excluded from school.

·  Percentage of adults with learning disabilities in employment.

 

Lancashire will be the place to prosper

 

·  Number of Rosebud loans provided to new or existing businesses.

 

Lancashire will be the place where everyone acts responsibly

 

·  Number of working days per full time equivalent lost to sickness absence.

 

Safety carriageway defects  - whilst the overall numbers of safety carriageway defect repairs that failed to meet the target for those defects repaired within 4 hours were small, these all related to those reported by the public. One of the reasons for this was that issues reported on a Saturday would only be picked up the following Monday. Processes were currently being reviewed to ensure these reports were identified and addressed within timescales.

 

Percentage of children achieving a good level of development at the Early Years Foundation Stage – in order to reach the target figure, a number of developments were taking place including an Early Years Peer Review, an Early Years Strategy co-produced  ...  view the full minutes text for item 5.

6.

Urgent Business

An item of Urgent Business may only be considered under this heading where, by reason of special circumstances to be recorded in the minutes, the Chairman of the meeting is of the opinion that the item should be considered at the meeting as a matter of urgency.  Wherever possible, the Chief Executive should be given advance warning of any Members' intention to raise a matter under this heading.

Minutes:

There were no items of Urgent Business.

7.

Date of Next Meeting

The next meeting of the Cabinet Committee on Performance Improvement will be held at 2.00pm on Thursday 30th April 2020 in Committee Room B – The Diamond Jubilee Room, County Hall, Preston.

Minutes:

The next meeting of the Cabinet Committee on Performance Improvement would be held at 2.00pm on Thursday 30th April 2020 in Committee Room B – The Diamond Jubilee Room, County Hall, Preston.

8.

Notice of Intention to Conduct Business in Private

The meeting is likely to move into private session to consider the following report, and the public will be excluded from that part of the meeting. The reason for this is that the report will involve the disclosure of confidential and/or exempt information as defined within S100A(3) and Schedule 12A of the Local Government Act 1972. A final decision on whether the meeting shall move into private session will be taken during the meeting.

 

A notice was published in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. No representations have been received in response to this Notice.

Minutes:

Resolved: That the Notice of Intention to Conduct Business in Private be noted.

9.

Exclusion of the Press and Public

The Committee is asked to consider, whether, under Section 100A(4) of the Local Government Act, 1972, it considers that the public should be excluded from the meeting during consideration of the following items of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraph of Part 1 of Schedule 12 to the Local Government Act, 1972 as indicated against the heading to the items, and that in all circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

Resolved: That under Section 100A(4) of the Local Government Act 1972, the press and public should be excluded from the meeting during consideration of the following item of business on the grounds that there would be a likely disclosure of exempt information as defined in the appropriate paragraphs of Part I of Schedule 12A to the Local Government Act 1972, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

10.

Update Report on the Performance of Lancashire County Council's Waste Processing Facilities

Minutes:

Steve Scott, Head of Service – Waste Management presented an update report on the performance of Lancashire County Council's waste processing facilities.

 

Information was provided to the Cabinet Committee on the following:

 

·  Residual waste – production of refuse derived fuel;

·  Residual waste – mass loss operations;

·  Residual waste performance summary;

·  Recyclables – Materials Recovery Facility;

·  Transport contract;

·  Financial summary;

·  Service challenge; and

·  Governance.

 

Resolved: That the report and the information provided Appendix 'A' be noted.